Rocket Motor Inspection System (RMIS) CABINET X RAY MACHINE SERVICE

This federal combined synopsis/solicitation (W911N226QA061) is a request for quotation (RFQ) issued by the Department of the Army for an Indefinite Delivery Indefinite Quantity (IDIQ) contract. The contract covers a five-year ordering period to perform Rocket Motor Inspection System (RMIS) Non-Destructive Testing (NDT) equipment repair and preventative maintenance for the Letterkenny Munitions Center in Chambersburg, Pennsylvania. Set aside entirely for small businesses under NAICS code 541380 (Testing Laboratories and Services), the contract features a minimum value of $5,000 and a maximum ceiling of $345,000. It includes two primary Contract Line Item Numbers (CLINs): CLIN 0001 for semi-annual preventative maintenance and inspections, and CLIN 0002 for "Over and Above" labor and parts/materials. The Government will award the contract using comparative analysis to determine the best value. Quotes will be evaluated based on three factors: Technical capability (including structured approach, proposed resources, experience, and employee qualifications), Past Performance on recent, relevant projects, and Price. Price evaluation will calculate a Total Evaluated Price (TEP) combining the firm-fixed-price for preventative maintenance, labor rates, and a single material markup percentage applied to a $75,000 baseline. The anticipated award date is September 28, 2026. Complete quotes must be submitted via email to Contract Specialist Megan Smith and Contracting Officer Bobie Burkett by 12:00 PM Eastern Time on September 18, 2026.

This Performance Work Statement (PWS) outlines the requirements for servicing, maintaining, and repairing the Rocket Motor Inspection System (RMIS) Cabinet X-Ray Machine at the Letterkenny Munitions Center (LEMC). Purchased in July 2017, this industrial-level machine is used to photograph munitions and associated parts. The contract features a five-year base ordering period from September 29, 2026, to September 28, 2031, with an optional six-month extension. The contractor must provide all necessary personnel, tools, and materials to perform semi-annual preventative maintenance (PM) and unscheduled repairs. Key responsibilities include software backups, hardware inspections, component calibration, and system troubleshooting. General repairs must be scheduled within 24 hours of notification, and PM reports must be submitted to the Technical Point of Contact (TPOC) within five calendar days of inspection. The contractor is responsible for sourcing parts, which are billed at actual cost with no markup; parts exceeding $50 require TPOC approval. Additionally, the PWS establishes procedures for handling "Over and Above" (O&A) work—discrepancies discovered during routine maintenance that fall outside the basic contract scope. The government will evaluate contractor performance using a Performance Requirements Summary (PRS) with a 2% maximum defect rate for timely repairs. Evaluation factors for contract award include government contracting experience, past performance, and price.

This combined synopsis/solicitation (W911N226QA061, Amendment 0001) is a total small business set-aside issued by the Letterkenny Munitions Center. The acquisition seeks a five-year Indefinite Delivery Indefinite Quantity (IDIQ) contract to perform Rocket Motor Inspection System (RMIS) and Non-Destructive Testing (NDT) equipment repair, with an estimated contract value between $5,000 and $345,000. Amendment 0001 clarifies pricing instructions and answers vendor questions. The procurement consists of two primary Contract Line Item Numbers (CLINs): CLIN 0001 for semi-annual preventive maintenance (evaluated as a firm-fixed-price over five ordering years) and CLIN 0002 for "Over and Above" labor and materials. Although CLIN 0002 itself is not directly priced, bidders must submit fully burdened hourly or daily labor rates (CLIN 0002A) and a single material markup percentage (CLIN 0002B) to establish a Total Evaluated Price (TEP) for evaluation. The government will award the contract to the responsible quoter offering the best value based on a comparative analysis of three factors: Technical, Past Performance, and Price. Technical proposals must demonstrate a structured approach, detail resource capability, and provide past experience under NAICS code 541380. Proposals are due via email to Contract Specialist Megan Smith and Contracting Officer Bobie Burkett by September 18, 2026, at 12:00 PM Eastern Time, with an anticipated award date of September 28, 2026.