Badger Yellow Ribbon Fox, Valley, WI

This document addresses vendor questions for the Badger Yellow Ribbon Fox Valley, WI event (Notice ID: W912J2-26-Q-A003), clarifying various requirements for a new contract. Key points include: there is no incumbent contractor; no on-site contractor presence is required if Statement of Work (SOW) needs are met; the preferred mileage radius is 34-40 miles from Fox Valley (Greenbay, WI). Lodging dates are July 9-12, 2026, with night-prior check-ins for three distinct groups. There is no group check-in, nor a dedicated AV technician requirement. Government will provide laptops; one handheld microphone is needed. Streaming services are acceptable in lieu of DVD players. Resource room exhibitors do not require individual electrical outlets, and privacy rooms should accommodate four people. Refrigerators and microwaves are required in Nanny and Youth Rooms, even if meals are venue-provided. No additional meals or snacks are required beyond the SOW. The contractor is not responsible for nanny/youth room materials, signage, or additional event materials like printed packets or name badges. Complimentary parking is required for 250 vehicles daily. The solicitation closes on June 2, 2026, with questions due by May 25, 2026, and responses by May 27, 2026.

The provided document is a Price Breakdown Worksheet for a YRRP Hotel/Conference Venue for the 2-127th IN BN, scheduled for July 10-12, 2026. This worksheet, likely part of a federal RFP, outlines various cost categories, or CLINs, that vendors need to complete. The categories include conference space requirements such as a general session room, resource room, privacy room, nanny room, childcare room, and registration area. It also details audio/visual requirements for these rooms, meal provisions for adults and children over three days, and hotel rooms (double beds) for July 9-11. The document emphasizes that all quoted prices must be inclusive of any applicable service charges. This breakdown aims to solicit comprehensive pricing from vendors for all aspects of the event, referencing a Statement of Work for detailed information.

The Statement of Work outlines the requirements for the Wisconsin Army National Guard (WIARNG) Yellow Ribbon Reintegration Program's Post Demobilization Reintegration Event (PH1 2-127th), scheduled for July 10-12, 2026. The event anticipates 420 attendees per day, including service members and staff, and will be held in the Fox Valley Area/Green Bay. Lodging is required for three nights (July 9-11, 2026), with 58 double sleeping rooms needed per night. The event requires six specific meeting rooms: a General Session/Lunch room, a Resource Room, a Privacy Room, a Registration Area, a Nanny Room, and a Youth Room. Each room has detailed timeframes, AV requirements (including Wi-Fi, screens, sound systems, and electrical outlets), and specific setup needs. These include cabaret-style seating for the general session, skirted tables for resource and registration areas, open floor space for nanny and youth rooms with amenities like refrigerators and microwaves, and appropriate meal services. This document details the logistical and facility specifications for a critical reintegration event.