Janitorial Services - Kenton Service Center, Hardin County, OH_Amendment 0001

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The U.S. Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS) has issued a Statement of Work (SOW) to obtain professional janitorial services for the Kenton Service Center in Hardin County, Ohio. The contractor will service approximately 1,300 square feet of office space, including two restrooms and a breakroom, located at 12756 State Route 309 West. Services are scheduled to begin on or after September 28, 2026, and will be performed once weekly during normal business hours in coordination with agency staff. The contract consists of a 12-month base period with up to four additional 12-month option periods. The selected contractor must provide all necessary labor, supervision, environmentally friendly cleaning supplies, and specialized equipment (including HEPA-filtered vacuums). Core responsibilities are organized into weekly, monthly, quarterly, and twice-yearly tasks, ranging from routine floor sweeping and restroom sanitization to window washing and floor buffing. Contractor personnel must meet strict federal security requirements, including successful FBI fingerprinting and Tier 1 background investigations under HSPD-12, before performing work. Because cleaning will occur during business hours while USDA staff are present, the contractor will not receive keys or building badges. Invoicing must be processed electronically through the U.S. Department of the Treasury’s Invoice Processing Platform (IPP) on a monthly basis in arrears. Additionally, the contractor is responsible for ensuring all staff are trained in compliance with OSHA and environmental safety regulations.

The USDA Natural Resources Conservation Service (NRCS) has issued Solicitation # 12FPC426Q0074 for routine janitorial services at the Kenton Service Center in Hardin County, Ohio. The contract covers a single 1,300-square-foot building and consists of a one-year base period (from the date of award through September 27, 2027) plus four consecutive one-year option periods, totaling up to five years of service. The procurement is designated as a total small business set-aside. Award will be made to the lowest-priced, technically acceptable offeror. To qualify, contractors must have an active System for Award Management (SAM) registration, submit a complete pricing schedule for all line items, provide a capability statement with dates of availability, and demonstrate acceptable or neutral past performance from the last five years. Important procurement milestones include: - A site visit scheduled for September 8, 2026, from 11:00 AM to 12:00 PM EST. - Questions due via email by September 10, 2026, at 2:30 PM EST. - Proposals due via email to chanda.sow@usda.gov and oksana.strekha@usda.gov no later than September 16, 2026, at 2:30 PM EST. The solicitation incorporates standard Federal Acquisition Regulation (FAR) clauses, Service Contract Labor Standards (with an equivalent federal janitor wage rate of $17.23 per hour), and updated USDA Departmental Regulations concerning supplier terms, contract closeout, and anti-discrimination certifications.