Copier Rental Services DR4673-FL

FEMA's Florida Joint Recovery Office requires the rental and maintenance of five high-speed multifunction printer/copier/scanner devices for a 12-month base period with a 12-month option. The contractor must provide delivery, installation, and on-site maintenance within specific hours, with a 24-hour replacement guarantee for devices out of service. Services include 5,000 black & white and 5,000 color copies per month, with overage charges not exceeding $100. All consumables (excluding paper) are to be supplied and automatically replenished by the contractor. Devices must be network-attachable, have PIV card reader capability (FIPS 140-2 Level 1 compliant), and their hard drives must be turned over to FEMA for destruction upon removal. The place of performance is Lake Mary, FL.

This Request for Quote (RFQ) is for copier services for the Region 4 Florida Recovery Offices DR-4673, specifically the Lake Mary Recovery Office. The RFQ seeks bids for the monthly lease of five black/white and color multifunction copiers, which must include labor, parts, maintenance, toner, and all necessary supplies (excluding paper). The document outlines various cost components, including base costs for a 12-month lease, potential overages, and one-time fees for delivery, pick-up, and hard drive removal. It also includes an option for an additional 12-month lease and associated overages. Vendors are required to fill in highlighted areas with contact information, a unique entity identifier (UEI), vendor name, phone number, address, email, date, and attach product specifications. The agreement allows for early cancellation with billing for services provided.

This document is a Request for Proposal (RFP) from the Federal Emergency Management Agency (FEMA) for the lease of five high-speed multifunction black/white and color copiers for the Lake Mary Recovery Office in support of disaster DR4673-FL. The solicitation, identified as 70FBR426Q00000004, has an offer due date of October 23, 2025, at 12:00 PM ET, with questions due by October 20, 2025, at 12:00 PM ET. The contract will be a firm-fixed-price purchase order, contingent upon fund availability, with a base period of twelve months and one twelve-month option. The NAICS code is 532420 for Office Machinery and Equipment Rental and Leasing, with a small business size standard of $40.0 million. Preference will be given to local Florida firms. Proposals will be evaluated based on delivery schedule, price/product specifications (including images), and past performance (minimum three examples). The copiers must include labor, parts, maintenance, toner, developer, and printer heads, be network-attachable, and have PIV card reader capability meeting FIPS 140-2 Level 1. Hard drives must be removed and turned over to FEMA for destruction at contract completion. Pricing should include monthly lease, overage fees (not to exceed $100.00 for exceeding 5,000 black and 5,000 color copies per machine per month), a one-time delivery fee, a one-time pick-up fee, and a one-time hard drive removal fee. The document also incorporates various FAR clauses, including prohibitions on contracting with Kaspersky Lab and entities providing covered telecommunications equipment or services, and requirements for combating trafficking in persons.