TRANSCRIPTION, TRANSLATION, & INTERPRETATION for USDA Puerto Rico
ID: 12RADZ24R0002Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFRURAL HOUSING SERVICEPROCUREMENT MANAGEMENT OFFICEWASHINGTON, DC, 20250, USA

NAICS

Translation and Interpretation Services (541930)

PSC

SUPPORT- ADMINISTRATIVE: TRANSLATION AND INTERPRETING (R608)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/c4e69c637aca4111adcd713a872d0c5f/view
Timeline
    Description

    The Department of Agriculture, specifically the USDA Rural Development Procurement Management Office, is seeking qualified small business contractors to provide transcription, translation, and interpretation services in Puerto Rico under solicitation number 12RADZ24R0002. The procurement aims to establish a five-year Blanket Purchase Agreement (BPA) to enhance communication capabilities within USDA programs serving rural communities, with a focus on English-Spanish dialects and local dialect proficiency. Interested vendors must submit comprehensive quotes by September 9, 2024, ensuring compliance with federal regulations and demonstrating experience, translator accreditation, and past performance. For further inquiries, vendors can contact Juliet Hall at juliet.hall@usda.gov or call 850-409-3388.

    Point(s) of Contact
    Juliet Hall
    (850) 409-3388
    juliet.hall@usda.gov
    Files
    Title
    Posted
    12RADZ24R0002 Solicitation.pdf
    The document is a Request for Proposal (RFP) from the USDA Rural Development seeking small business contractors for outreach interpretation and translation services in Puerto Rico. This contract will be for a five-year Blanket Purchase Agreement (BPA), with specific requirements outlined in the Performance Work Statement dated August 14, 2024. Key requirements include providing experienced and accredited translators, submitting responsive quotes addressing all items, and adhering to various federal regulations. The government will evaluate based on price fairness, experience, translator accreditation, and past performance. The quotes are to be submitted by August 29, 2024, with no discussion phase anticipated, thus demanding the best offers upfront. The solicitation highlights the need for rigorous compliance, including adherence to several Federal Acquisition Regulation (FAR) clauses that ensure ethical conduct and accountability in contracting. This reinforces the government's commitment to supporting small businesses while ensuring effective service delivery within established legal frameworks.
    Puerto Rico Price List.xlsx
    The document outlines pricing and service options for interpretation and translation services specific to Puerto Rico. It provides a comprehensive price list for various services, including remote and on-site English-Spanish/Spanish-English translation, bilingual simultaneous and consecutive interpreting, as well as the required equipment such as receivers, transmitters, and microphones. Each service is categorized with unit pricing based on the type of service (hourly, daily, or per item). Additionally, the contractor is responsible for all necessary equipment installation, setup, and teardown as per project requirements. This pricing structure is intended to support government contracts and facilitate clear communication in diverse language contexts within Puerto Rico. The overall purpose of the document is to present a detailed and organized framework for assessment during the procurement of interpretation and translation services, aligning with the requirements of federal and state/local RFPs.
    RFQ AMENDMENT 1_12RADZ24R0002_Translation Services for USDA Puerto Rico.pdf
    The USDA Rural Development office in San Juan, Puerto Rico, is seeking qualified vendors for transcription, translation, and interpretation services, as per RFQ #12RADZ24R0002. This is a new acquisition with no incumbent contracts, and each service will be contracted through individual Call Orders as needs arise. The contract includes a one-year base period followed by four optional one-year extensions. Vendors must maintain a physical office in Puerto Rico for onsite services, with the requirement to provide their own equipment unless specified otherwise in each Call Order. The services cover various interpretations and translations, including English-Spanish dialects, with an emphasis on local dialect proficiency. Key tasks include consecutive interpretation, telephonic support, and accurate document translation, adhering to USDA's quality and timeline expectations. There are no funds currently available, and pricing must be detailed in a provided price sheet. Vendors must submit quotes by the set deadline of September 9, 2024, and all proposals should be comprehensive, addressing the unique needs of the USDA/RD. Additionally, vendors must ensure data security and will be reimbursed for travel expenses incurred in the contracted service. This initiative aims to enhance communication capabilities within USDA's programs serving rural communities in Puerto Rico.
    USDA RD PWS for Puerto Rico Translation.docx
    The USDA Rural Development office in San Juan, Puerto Rico seeks a vendor for language support services under a blanket purchase agreement. The goal is to obtain transcription, translation, and interpretation support in English and Puerto Rican Spanish dialect. The services are required on an as-needed basis for a variety of formats, including in-person, telephonic, and video remote interpretations, as well as document translations. The vendor must have a physical office in Puerto Rico and be able to respond to requests within a specified timeframe. Proficiency in both languages is essential, along with an understanding of local colloquialisms. The contract has a one-year base period and four one-year option periods, with orders placed as needed. The vendor will ensure data security and confidentiality and provide a quality control plan. This agreement aims to support the USDA's mission to promote economic development and assist the local community in Puerto Rico.
    Lifecycle
    Title
    Type
    TRANSCRIPTION, TRANSLATION, & INTERPRETATION for USDA Puerto Rico
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