Q522--Medical Physicist Service - MPLS PoP: 09/16/2026-09/15/2027+2

This document is Amendment 0002 for Solicitation 36C26326R0005, issued by the Department of Veterans Affairs, Network Contracting Office 23, in Saint Paul, Minnesota. The primary purpose of this amendment is to extend the proposal submission deadline to July 30, 2026, at 10:00 AM CDT and to provide official responses to vendor questions. Key clarifications provided in the Q&A include: - **Pricing & Performance:** Pricing must be based on 2,256 annual hours per physicist, with an official contract start date of September 16, 2026. All four attachments (D.1 – D.4) must be executed and returned with the proposal. - **Personnel Requirements:** The Junior Therapeutic Medical Physicist (TMP) must be board-certified. Backup physicists providing 2-hour replacement coverage must be fully credentialed and available within 30 to 60 days of contract start. - **Current Operations:** There are currently zero physicists on-site. Current support staff includes 2 dosimetrists, 7 therapists, and other clinical personnel. While the Chief Physicist does not have direct administrative supervision over therapists or dosimetrists, they will provide operational and clinical oversight. - **Equipment & Workload:** The facility operates two Varian TrueBeam linear accelerators and one Canon CT Simulator, serving approximately 10 to 25 patients per machine (around 450 patients annually). The incoming physicists must perform a full annual QA on the linear accelerators and test/accept the newly installed CT simulator, while maintaining IROC and ASTRO/Apex accreditations.

This federal solicitation amendment (36C26326R0005) is issued by the Department of Veterans Affairs, Network Contracting Office 23, located in Saint Paul, Minnesota. The purpose of this amendment is to solicit Medical Physicist Services for the Minneapolis VA Health Care System, located at 1 Veterans Drive, Minneapolis, MN 55417. The anticipated period of performance for these services is from September 16, 2026, to September 15, 2027, with the potential for two additional option years. Responses to this solicitation are due by July 30, 2026, at 10:00 AM Central Time. The procurement is classified under NAICS code 621111 (Offices of Physicians, except Mental Health Specialists) and Product Service Code Q522 (Medical- Radiology). The designated Contracting Officer for this opportunity is Daniel Vagts. Details regarding the amendment changes are provided in the attached document, 36C26326R0005 0002.

This federal solicitation amendment (Standard Form 30) is issued by the Department of Veterans Affairs, Network Contracting Office 23 in Saint Paul, Minnesota, under contracting officer Daniel Vagts. The purpose of Amendment 0001 for solicitation number 36C26326R0005 is to extend the proposal submission closing date to July 30, 2026, at 10:00 AM CST. All other terms and conditions of the original solicitation remain unchanged. The document also includes blank continuation templates for the price/cost schedule and delivery schedules.

This federal contract opportunity amendment (Solicitation Number 36C26326R0005) is issued by the Department of Veterans Affairs, Network Contracting Office 23, located in Saint Paul, Minnesota. The solicitation seeks professional Medical Physicist Services to support the Minneapolis VA Health Care System located at 1 Veterans Drive, Minneapolis, MN 55417. The anticipated period of performance for these services spans from September 16, 2026, through September 15, 2027, with the potential for two additional option years. Classified under NAICS code 621111 (Offices of Physicians, except Mental Health Specialists) and Product Service Code Q522 (Medical- Radiology), this requirement is open for submissions until the response deadline on July 30, 2026, at 10:00 AM Central Time. Interested parties must reference the attached document 36C26326R0005 0001 for complete details and amendment specifications. All inquiries should be directed to the Contracting Officer, Daniel Vagts.

This federal solicitation (36C26326R0005) is issued by the Department of Veterans Affairs (VA) Network 23 Contracting Office to secure on-site Radiation Oncology Therapeutic Medical Physicist services for the Minneapolis VA Healthcare System (MVAHCS). The requirement is for two full-time positions: one Board Certified Chief (Senior) Therapeutic Medical Physicist and one Therapeutic Medical Physicist (Junior/Staff). The contract is structured as a Fixed-Price, Indefinite Delivery Indefinite Quantity (FP-IDIQ) contract with a guaranteed minimum of $150,000 and a maximum limit of $5,000,000. The performance period consists of a base year running from September 16, 2026, through September 15, 2027, followed by two available one-year option periods. The designated Chief Physicist will oversee all medical physics and dosimetry aspects of the Radiation Oncology Physics program, while the staff physicist will assist in clinical operations. Both personnel must meet strict clinical, educational, and professional experience requirements, including board certifications (ABR, ABMP, or CCPM) and specialized technical expertise in Varian Linear Accelerators, RayStation treatment planning, and various advanced treatment modalities. Personnel must also comply with national accrediting standards (ACR, ASTRO, AAPM), undergo standard VA credentialing (VetPro), complete mandatory security and privacy training, and meet strict infection control and immunization requirements. Services will be performed on-site at the MVAHCS in Minneapolis, MN, during standard business hours, with off-hours work required for equipment calibrations and quality assurance testing.

This is a federal Combined Synopsis/Solicitation Notice (Solicitation Number: 36C26326R0005) issued by the Department of Veterans Affairs, Network Contracting Office 23. The solicitation seeks professional Medical Physicist Services for the Minneapolis VA Health Care System located in Minneapolis, Minnesota. The anticipated period of performance begins on September 16, 2026, and runs through September 15, 2027, with the potential for two additional option years. Classified under NAICS code 621111 (Offices of Physicians, except Mental Health Specialists) and Product Service Code Q522 (Medical- Radiology), the opportunity is open with responses due by July 20, 2026, at 10:00 AM Central Time. The point of contact for this requirement is Contracting Officer Daniel Vagts. Associated solicitation documents include requirements regarding the Immigration and Nationality Act, Organizational Conflict of Interest, Contractor Rules of Behavior, and a Quality Assurance Surveillance Plan.

This Quality Assurance Surveillance Plan (QASP) outlines the systematic method used by the government to monitor and evaluate contractor performance for medical physics services at a VA Medical Center. It establishes that the contractor is responsible for quality control while the government is responsible for objective performance evaluation. The Contracting Officer (CO) and Contracting Officer's Representative (COR) oversee the surveillance activities. Key performance standards evaluated quarterly, monthly, or as needed include: * **Qualifications & Availability:** 100% board certification for medical physicists. * **Quality Assurance/Quality Improvement (QA/QI):** Compliance with ACR, ASTRO, and AAPM standards. * **Radiation Safety:** Compliance with NRC and NHPP safety policies. * **Operations & Compliance:** Adherence to clinical schedules, HIPAA/privacy regulations, mandatory training, and professional conduct. * **Standard Operating Procedures:** Documentation for all radiotherapy techniques. Surveillance methods include direct observation, periodic inspections, random sampling, and validated customer complaints. Performance is rated using Contractor Performance Assessment Reporting System (CPARS) guidelines, ranging from Exceptional to Unsatisfactory. If performance falls below the Acceptable Quality Level, the CO issues a formal Contract Report (CR) requiring a written corrective action plan from the contractor. The document concludes with sign-off sections for the COR and contractor to acknowledge the surveillance terms and includes a template for the CR used to document and resolve performance deficiencies.

This document, Appendix D of VA Handbook 6500.6, outlines the Contractor Rules of Behavior and User Agreement for contractors performing services for the Department of Veterans Affairs (VA). It establishes the security standards, rights, and responsibilities governing contractor access to VA data, information systems, and physical sites. Under the agreement, contractors acknowledge they have no expectation of privacy on VA systems and consent to continuous monitoring and auditing by VA authorized personnel and law enforcement. Unauthorized system access, modification, or data deletion is strictly prohibited and subject to criminal, civil, or administrative penalties. The rules of behavior require contractors to use only authorized systems and software, protect passwords, use FIPS 140-2 validated encryption, and refrain from personal use of VA resources. Additionally, contractors must obtain approval before taking sensitive data offsite, publicly disseminating information, or running internet servers. For remote work, contractors must use approved, secure connection methods and are prohibited from accessing VA resources from public computers or using dual network connections. Furthermore, these security obligations and penalties apply equally to any subcontractors engaged under the contract. Contractors must sign and return this agreement to the Contracting Officer's Technical Representative (COTR) as a condition of system access.

This Department of Veterans Affairs (VA) solicitation document outlines the requirements for addressing Organizational Conflicts of Interest (OCI) under VAAR clause 852.209-70 (OCT 2020). It applies to all healthcare contracts and aims to ensure impartiality and prevent unfair competitive advantages in federal contracting. The provision requires offerors to submit a concise statement detailing any past, present, or planned financial, contractual, or organizational interests that could create an actual or potential OCI. This disclosure requirement extends to all proposed key personnel, consultants, and subcontractors. Offerors may also submit mitigation plans demonstrating how they will avoid or resolve potential conflicts. The Contracting Officer will review the submissions to determine if a conflict exists. If an unmitigated conflict is identified, the contractor may be disqualified, or the Contracting Officer may seek a waiver under FAR 9.503. Additionally, any nondisclosure or misrepresentation of conflict status can lead to contract termination at no cost to the government. The document includes "Appendix A," a certification form for the Minneapolis VA Health Care System. Offerors must complete this form to either certify that no conflicts of interest exist for their listed personnel and subcontractors, or attach a detailed disclosure and mitigation statement.

This document is a mandatory Contractor Certification regarding the Immigration and Nationality Act of 1952, as amended, required for Department of Veterans Affairs (VA) contracts. It requires contractors to certify compliance with all legal provisions and regulations enforced by Homeland Security, Immigration and Customs Enforcement, and the Department of Labor concerning non-immigrant foreign nationals providing services to VA patient referrals. Under this certification, contractors are prohibited from knowingly employing, contracting, or subcontracting with unauthorized or illegal foreign nationals. Contractors must also adhere to all "E-Verify" requirements in accordance with Executive Order 12989 and the Federal Acquisition Regulations. Non-compliance may result in the VA prohibiting the affected foreign national from working at the service location, and serves as grounds for terminating the contract for breach. Furthermore, prime contractors must secure a similar certification from all subcontractors. Signing this form is a binding agreement, and making false or fraudulent statements is subject to federal prosecution under 18 U.S.C. 1001.