Scientific Review Evaluation Activity (SREA)

Status
Inactive
Published Date
October 10th, 2023
Response Deadline
November 15th, 2023
Location
MD, USA
Notice Type
Combined Synopsis/Solicitation
Solicitation No.
75N98023A-DSAPS-BPA-(CSR-SREA)

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFNATIONAL INSTITUTES OF HEALTHNATIONAL INSTITUTES OF HEALTH OLAOBETHESDA, MD, 20892, USA

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Summary

The Department of Health and Human Services, Department of the National Institutes of Health (NIH), is seeking commercially available conference and meeting support services, overnight lodging accommodations, and audio/visual equipment and services for the NIH Scientific Review Evaluation Activities (SREA) Program. The services will be used to support the NIH's scientific review evaluation activities. The procurement is for commercial services and will be conducted in accordance with FAR Part 13 Simplified Acquisition Procedures. NIH intends to establish Blanket Purchase Agreements (BPAs) with vendors whose submissions provide the best value. The ordering period for the BPAs will be valid from the time of award through December 31, 2025. Facilities shall be located within a fifty-mile radius of the major airports near the main NIH Campus in Bethesda, Maryland or the main campus of the National Institutes of Environmental Health Services (NIEHS) in Research Triangle Park, NC. The procurement is open to hotels and conference facilities in various approved cities/regions. The maximum order limit (MOL) for each order under the BPAs is $250,000. Quotations must be submitted online through the Hotel Application Tool (HAT) and all required documents must be completed and signed.

Description

The National Institutes of Health (NIH) Invites you to submit a quotation in support of the NIH Scientific Review Evaluation Activities (SREA) Program.  The services to be provided include:   Commercially available conference and meeting support services Overnight lodging accommodations Audio/Visual Equipment and services NIH is seeking price quotations to be in effect for the calendar years 2024 and 2025 from Hotels and Conference Facilities able to meet the requirements as stated in the attached documents including: statement of work, provisions, and clauses, and associated terms and conditions.  This solicitation is for commercial services prepared in accordance with FAR Part 13 Simplified Acquisition Procedures. NIH intends to establish Blanket Purchase Agreements (BPAs) with vendors whose submissions provide the best value.  The ordering period for the BPAs will be valid from the time of award through December 31, 2025.  The establishment of a BPA does not guarantee a vendor any orders or any order minimum. Facilities shall be located within a fifty-mile radius of the major airports near the main NIH Campus in Bethesda Maryland or the main campus of the National Institutes of Environmental Health Services (NIEHS) in Research Triangle Park, NC.  These are located as follows: NIH Main Campus, 9000 Rockville Pike, Bethesda, MD USA 20892, and NIEHS Main Campus, 111 T.W. Alexander Drive, Research Triangle Park, NC, USA 27709.  Additionally, facilities may be located within a fifty-mile radius of major airports in the following approved cities/regions:  Maryland – Annapolis, Baltimore, Bethesda, College Park, Gaithersburg, Rockville, National Harbor, and Silver Spring; Northern Virginia; and Washington, District of Columbia;  California – Los Angeles, Long Beach, Santa Monica, San Diego, and San Francisco;  Florida – Tampa and Orlando; Illinois – Chicago; Louisiana – New Orleans; Missouri – St. Louis; North Carolina – Raleigh and Durham; Washington – Seattle; Colorado – Denver; Texas – Dallas, Fort Worth, Houston, and San Antonio; Pennsylvania – Philadelphia. Ordering Period: Upon award through December 31, 2025 Competitive Ordering Procedures: The NIH intends to establish multiple BPAs within the locations provided in the description section.  Under the established BPAs, orders over the micro-purchase threshold up to the maximum order limit (MOL) of $250,000, will be competed only amongst other established SREA BPA holders within the respective location needed by the requestor. No outside bidding will be sought beyond the original competition for the BPA.  However, if there is an insufficient number of BPAs to ensure maximum competition for a location, the contracting officer shall follow ordering procedures under FAR 13.303-5(d). Schedule for Pre-Bid Presentations: Prior to the proposal submission deadline, CSR intends to schedule pre-bid presentations for potential Offerors.  The presentations are ONLY for potential offerors that can provide commercially available conference and meeting support services, overnight lodging accommodations, and audio/visual equipment in support of CSR’s peer review. Pre-Bid Presentation Schedule Local BPA Hotel Locations Monday, 5/15/2023                       10:00am – 12:00pm (EST) Wednesday, 5/17/2023                 10:00am – 12:00pm (EST) Out-of-Town BPA Hotel Locations Tuesday, 5/23/2023                       12:00pm – 2:00pm (EST) Thursday, 5/25/2023                      12:00pm – 2:00pm (EST) Contact NIH/SREA at csrsreabpahat@mail.nih.gov to reserve your attendance for the Zoom meeting. Submission Requirements: Offerors/entities shall be registered in SAM.gov at the time the application is uploaded. Only quotations submitted online through the Hotel Application Tool (HAT) will be considered.  Applications shall not be mailed as all employees are operating remotely. Quotations in response to this solicitation will be evaluated based on the following: Ability of vendors to meet specifications of Statement of Work and BPA Terms and Conditions. Price Past Performance Whether the NIH will be allowed the option to provide, set up, and operate Audio/Video Equipment. Availability of basic minimum amenities including: Availability of continuous coffee service for purchase by guests. Availability of break service stations, snack bars, or concession stands near meeting space. Full-service restaurants located inside or within one-quarter mile of the facility. Prepackaged or box meals available for purchase. Additional amenities such as: Complimentary continental breakfast, complimentary coffee for all hotel guests, shuttle service, etc. may be offered and itemized in your response to this RFQ. To respond to this Request for Quotation (RFQ): The Offeror shall complete the following process to submit a quotation: Quotations must be submitted in the online Hotel Application Tool (HAT) which may be accessed at the following link: https://www.csr.nih.gov/BPAHAT/ Log into the HAT system using a unique username and password. -New participants will select Register – New Hotels to create an account and follow the prompts -Returning participants will select Sign in – Returning Hotels to sign in and follow prompts Read the Statement of Work (Document A) and the NIH SREA Blanket Purchase Agreement (Document E).  These two documents form the basis of the agreement and will inform your quotation. There are five (5) documents and signature pages that must be completed in the HAT system.  Please print, sign, and submit the following documents with your quotation: 1) Statement of Work/Document A – Complete and sign 2) NIH BPA Meeting Package Rates/Document B-Complete and sign 3) NIH BPA AV Equipment Package Rates/Document C-Complete and sign 4) NIH SREA BPA Agreement/Document E-Complete and sign 5) Past Performance Questionnaire – Complete All signature pages should be scanned and uploaded to the HAT after each step.                                      Please read each step carefully, follow all instructions and prompts, and fill in the requested information where required.   

Contact Information

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