Preparatory Services for the Delivery of Individualized Exercise Recommendations for Breast Cancer Survivors

This Statement of Work outlines the preparatory services required to lay the groundwork for a future, National Institutes of Health (NIH)-led clinical trial. The future study will evaluate a clinical decision tool designed to provide individualized exercise recommendations to breast cancer survivors. Under this firm-fixed-price contract, the contractor will provide administrative, professional, and technical support only; no human subjects research or data collection will occur during this phase. The contractor's primary responsibilities over the 12-month period of performance include developing the study protocol and data collection instruments, obtaining institutional and Technology Review Office approvals, and securing Institutional Review Board (IRB) clearances within their healthcare system. Additionally, the contractor will establish data sharing agreements, construct a REDCap database for surveys, develop participant tracking infrastructure, and create a comprehensive communications plan to promote the future study across the healthcare system. Deliverables include monthly progress reports, technical clearance documentation, and a final project report, all of which must be submitted electronically via the NICHD Contracts Portal in compliance with Section 508 of the Rehabilitation Act. The selected contractor must possess prior experience with federal contracting, demonstrated cost-control capabilities, and the institutional capacity to support future patient and clinician recruitment.

This combined synopsis/solicitation (Solicitation No. 75N98026Q00780) is issued by the National Institutes of Health (NIH), Office of Acquisition and Logistics Management (OALM), as a Request for Quote (RFQ). The agency is seeking contractor support to provide preparatory services for the delivery of individualized exercise recommendations for breast cancer survivors. The acquisition is being conducted as an unrestricted, firm-fixed-price commercial item procurement in accordance with FAR Part 12 and FAR Part 13. The associated North American Industry Classification System (NAICS) code is 541990, which carries a small business size standard of $19.5 million. Contract performance will take place in Bethesda, Maryland. Contract award will be determined using a best-value tradeoff process based on four primary evaluation factors: understanding of performance requirements, experience and knowledge of key personnel, past performance, and the ability to deliver timely service. Additionally, the government will evaluate pricing for all options, including a unilateral option to extend services for up to six months under FAR 52.217-8. The deadline for submitting questions regarding this solicitation is July 15, 2026, at 12:00 P.M. EDT. Final quotes must be submitted electronically to Contracting Officer Michael Falzone at michael.falzone@nih.gov by the closing date of July 23, 2026, at 9:00 A.M. EDT.

This document outlines the technical evaluation criteria and project requirements for a federal contract to prepare a clinical trial protocol for a novel exercise-support web tool for breast cancer survivors. Issued by the National Institute on Minority Health and Health Disparities (NIMHD) Division of Intramural Research (DIR), the project focuses on establishing the necessary study protocol, database infrastructure, IRB and technical clearances, and survey instruments, without conducting active data collection during this phase. Contract award will be based on a best-value determination, prioritizing technical performance capability over the lowest cost. Proposals will be evaluated out of 100 points across four weighted criteria: 1. **Understanding the Performance Requirements (35 points):** Evaluates the offeror's plan to obtain institutional clearances, execute data-sharing agreements, build REDCap survey forms, establish tracking databases, and provide ongoing administrative and reporting support. 2. **Experience and Knowledge of Key Personnel (35 points):** Requires currently employed key staff with over 10 years of breast cancer research experience in healthcare systems, prior experience securing IRB and technical clearances, and direct access to a pool of at least 50 clinicians and 1,000 eligible breast cancer survivors. 3. **Past Performance/Experience (15 points):** Assesses the timely acquisition of past clearances for government or academic entities, alongside a strong record of clinical trials published in peer-reviewed journals. 4. **Ability to Deliver Timely Service (15 points):** Evaluates the offeror’s capability to complete all deliverables and reports within a 12-month performance period.