V225--Wheel Chair Transportation Service Agreement

The Department of Veterans Affairs (VA) is issuing a presolicitation notice for Wheel-Chair Van Transportation Services for the Hampton VA Medical Center. A Request for Quotation (RFQ) will be released around October 23, 2025, with responses due by October 23, 2025, at 11 AM Eastern Time. The contract will cover a base year and four option years, from January 2026 to January 2030. This procurement is a Service-Disabled Veteran-Owned Small Business Concern (SDVOSB) set-aside. Interested contractors must be registered in SAM.gov. The NAICS code is 485991 (Special Needs Transportation) with a size standard of $19.0 million, and the PSC code is V212. Yanique WilliamsChin is the point of contact for this solicitation.

This government solicitation (36C24626Q0110) outlines a Request for Quotes (RFQ) for non-emergent wheelchair transportation services for the Hampton VA Medical Center and its affiliated clinics. The Department of Veterans Affairs requires 24/7 services, including personnel, vehicles, and equipment, across Virginia and North Carolina. The contract includes a base period and four option years, with pricing for base rate transport (first 25 miles), additional mileage, and waiting time. Key requirements include contractor personnel qualifications, vehicle standards, utilization of the VetRide portal for transportation requests and invoicing, and adherence to response times, incident reporting, and VA/federal regulations (e.g., HIPAA, COVID-19 protocols). The solicitation emphasizes a Quality Control Plan and outlines performance standards, including on-time service and invoice accuracy, with a total estimated maximum value of $19 million and a closing date of November 6, 2025.

This document is an amendment to Solicitation Number 36C24626Q0110, issued by the Department of Veterans Affairs, Network Contracting Office 6. The amendment provides crucial clarifications and answers to questions from prospective offerors regarding a transportation services contract. Key details include an ideal requirement for 20 vehicles, with an average of 47 runs per day. Historical trip volume averages 18,000 trips annually for distances under 25 miles and 3,000 trips for distances over 25 miles. Approximately 80% of trips are scheduled more than 72 hours in advance, while 20% are short-notice. The contract is