Z1DA--506-25-104 - Emergent East Parking Structure Repair

The Department of Veterans Affairs (VA) has issued a Presolicitation Notice for Project 506-25-104, "Emergent East Parking Structure Repair," at the Ann Arbor VA Medical Center in Michigan. This notice informs potential offerors of the VA's intent to release an Invitation For Bids (IFB) around April 28, 2026. The project involves structural repairs, concrete spalling and cracking repairs, traffic coating paint, parking lot striping, and fire suppression piping repair. The acquisition is a 100% set-aside for qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB) with a NAICS code of 236220 and a small business size standard of $45.0 million. The estimated cost is between $2,000,000.00 and $5,000,000.00, with a firm-fixed-price contract expected to be awarded within 90 days of bid opening. Interested offerors must be registered in SAM and verified in the SBA’s VetCert database. All inquiries must be submitted in writing to Leland Ruedel at Leland.Ruedel@va.gov.

This government file, likely an RFP or grant document, outlines requirements for various infrastructure projects and services. It details specifications for mechanical, plumbing, and fire suppression systems, including assessments, demolitions, and new installations. The document also covers hazardous material surveys, emphasizing the identification and proper handling of asbestos, lead-based paint, and microbial growth, underscoring the importance of safety and regulatory compliance. It includes sections on IT infrastructure, detailing requirements for network equipment, cabling, and system integration. Furthermore, the file outlines general contracting provisions, quality control measures, and performance standards across all project phases. The comprehensive nature of the document indicates a focus on modernizing facilities and ensuring adherence to stringent government standards and environmental regulations.

This Request for Information (RFI) 36C25026B0038, titled "East Parking Structure Repairs" for the Ann Arbor VA Medical Center, is a formal request from the Government for contractors to submit questions or clarification requests regarding the project. Contractors must specify the relevant solicitation sections or drawing numbers for their inquiries to be answered. The RFI specifies the project location as 2215 Fuller Road, Ann Arbor, MI 48105, and provides contact information for Contract Specialist Leland Ruedel (Leland.Ruedel@va.gov). The document outlines a structured format for submitting questions and receiving replies, emphasizing the need for clear references to ensure timely responses. The overall purpose of this RFI is to gather information and address potential ambiguities before proceeding with the East Parking Structure Repairs project.

The Pre-Award Contractor Experience Modification Rate (EMR) Form is a crucial document for Solicitation 36C25026B0038, designed to assess a prospective contractor's responsibility in accordance with FAR 9.104-1(e). This form requires companies to provide detailed safety performance data for the past three calendar years, including man-hours, cases involving days away from work or restricted activity, and their Days Away, Restricted, or Transferred (DART) Rate. Additionally, contractors must disclose any serious, willful, or repeat OSHA violations and provide explanations. The solicitation also mandates the submission of OSHA 300 and 300a forms from 2020, a letter from their insurance carrier stating their current EMR, and their six-digit North American Industrial Classification System (NAICS) Code. Furthermore, the form requests the name and title of the company's Safety and Health Program administrator and their current Insurance Experience Modification Rate (EMR). This information is essential for evaluating a contractor's safety programs and operational controls before a potential award.

The VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (VAAR 852.219-75) is a critical attachment for federal government offers, ensuring compliance with subcontracting limitations for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs). Failure to submit a complete and accurate certification will result in proposal rejection. Offerors must provide their legal name, the printed name and title of the signee, a signature by an authorized individual, the date, and the company's full name and address as registered in SAM.gov. For general construction contracts, contractors certify they will not pay more than 85% of the government's payment to non-certified SDVOSBs or VOSBs, with material costs excluded. The certification highlights that false statements can lead to severe penalties, including criminal prosecution. Offerors must cooperate with the VA by providing documents to demonstrate compliance, as failure to do so may result in remedial action.

The Emergent Parking Structure Repairs project at the VA Ann Arbor Healthcare System involves critical renovations to the East and West parking garages, located at 2215 Fuller Rd. Ann Arbor, MI 48105. Managed by the U.S. Department of Veterans Affairs Office of Construction and Facilities Management, the project is currently at the 100% Construction Documents phase. Guidon Design Inc. is the Architect/Engineer of Record, with specialized consultants for architectural, structural, and plumbing aspects. The scope includes structural repairs, architectural modifications, and plumbing system updates across multiple levels of both garages. The project adheres to stringent codes and standards, including NFPA 101 for life safety, International Building Code (IBC) 2024, and various VA Design Manuals. Key aspects involve detailed phasing plans to minimize disruption, with a maximum shutdown of 30 parking spaces per phase and provisions for night/weekend work for larger disruptions. Special inspections for concrete, reinforcing steel, and surface preparation are mandated. The project emphasizes maintaining accessibility, safety, and compliance with all relevant building and safety regulations, including OSHA standards, throughout the repair process.

The Ann Arbor VA Healthcare System is undertaking Project #506-25-104 to repair the East/West Parking Garage. This project, managed by Guidon, involves comprehensive construction work, including demolition, concrete repair, reinforcement, cast-in-place concrete, vehicular traffic coatings, joint sealants, expansion joint cover assemblies, painting, manual dry standpipe systems, various plumbing works, and pavement markings. The project manual outlines general requirements, emphasizing safety, security, site access, utility coordination, and waste management. It details strict protocols for construction security, including badging, photography restrictions, key control, and sensitive document handling. The contractor must develop a Critical Path Method (CPM) schedule with approximately 50 work activities, submit it electronically, and provide monthly updates. Submittal procedures for shop drawings, product data, and samples are clearly defined, requiring electronic submissions and adherence to strict timelines. The project also mandates a warranty management plan and outlines response priorities for warranty service requirements. Temporary facilities for utilities, toilets, and elevator use are also addressed.

This government solicitation, 36C25026B0038, issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 10, is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB) for the Project 506-25-104 East Parking Structure Repairs at the Ann Arbor, MI VA Medical Center. The project, estimated between $2,000,000 and $5,000,000, requires contractors to provide all labor, materials, supervision, and equipment for structural, concrete, traffic coating, parking lot striping, and fire suppression repairs. Offers are due by June 2, 2026, at 1:00 PM EDT, with a mandatory site visit on May 7, 2026. Key requirements include an original signed SF 1442, acknowledgment of amendments, an original SF 24 Bid Bond (20% of bid price, not exceeding $3,000,000), completed Annual Representations and Certifications, Contractor Experience Modification Rate (EMR) documents, and a VAAR 852.219-75 Certificate of Compliance for Limitations on Subcontracting. Contractors must be registered in SAM and comply with various federal regulations, including Buy American, Construction Wage Rate Requirements, and security prohibitions. Performance and payment bonds are required for awards over $35,000 and $150,000, respectively. This is a Firm-Fixed-Price contract, with performance to begin within 10 calendar days and be completed within 240 calendar days after notice to proceed.

This amendment modifies solicitation 36C25026B0038 for East Parking Structure Repairs at the Ann Arbor VAMC. The key change is the addition of FAR 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)." This clause defines racially discriminatory DEI activities as disparate treatment based on race or ethnicity in various areas, including recruitment, employment, contracting, and program participation. Contractors are prohibited from engaging in such activities and must provide information to the Contracting Officer to ensure compliance. Non-compliance can lead to contract cancellation or termination, and contractors may be declared ineligible for future government contracts. Contractors are also required to report any subcontractor non-compliance and include this clause in all subcontracts, except those performed outside the U.S. All other terms and conditions of the original solicitation remain unchanged. The purpose of this amendment is to enforce non-discrimination in DEI activities among federal contractors.

The Pre-Bid Site Visit Agenda for Solicitation No. 36C25026B0038 outlines crucial information for Project 506-25-104, a Service Disabled Veteran Owned Small Business Set-Aside acquisition with an estimated value between $2,000,000 and $5,000,000 and a 240-calendar day completion period. Key details include accessing official documents and amendments via sam.gov, mandatory VetCert registry certification for bidders, and the application of NAICS code 236220 with a $45 million small business size standard. All questions must be submitted in writing via an RFI form by May 15, 2026, with bids due by June 2, 2026. Applicable clauses cover taxes (FAR 52.229-3), Construction Wage Requirements, the Buy American Act, and the requirement for a current VETS-4212 filing. The site visit allows bidders to assess work conditions, while the COR will discuss the scope of work, general requirements, and project schedule requirements. Information provided during the pre-bid meeting is unofficial until confirmed in writing via an amendment.

This amendment (0002) to solicitation 36C25026B0038, issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 10, addresses key changes for the "East Parking Structure Repairs" project (project # 506-25-104) at the Ann Arbor VAMC. The amendment's primary purposes are to correct the project number in Block 6 of the original solicitation to 506-25-104 and to post the minutes and sign-in sheet from the Pre-Bid conference. All other terms and conditions of the original solicitation remain unchanged. This document ensures that all potential offerors are aware of the corrected project number and have access to information from the Pre-Bid conference, which is crucial for preparing accurate and compliant offers.