NTV Lease for Fort Hood Range Operations support

This document is Amendment 0001 to Solicitation W9115126QA068, issued by the Mission and Installation Contracting Command (MICC) at Fort Hood, Texas. The primary purpose of this amendment is to update terms and conditions for a contract to provide Non-Tactical Vehicles (NTVs) and maintenance services for Lenel equipment in support of Range Operations at Fort Hood. Key changes introduced in this amendment include: - Adding FAR Clause 52.212-2 to outline commercial evaluation procedures. - Incorporating Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside clauses under Deviation 2026-O0038. - Updating the Performance Work Statement (PWS) and providing a Questions and Answers (Q&A) attachment. - Modifying the FAR 52.219-14 "Limitations on Subcontracting" deviation clause, which restricts subcontracting to non-similarly situated entities to no more than 50% for service and supply contracts. The evaluation process is established as a Lowest Price Technically Acceptable (LPTA) source selection. Under this framework, technical acceptability is rated on a pass/fail basis (acceptable or unacceptable) and requires the contractor to demonstrate the capability to meet all PWS specifications. Price evaluations will encompass the base period plus all option years. Offers must be submitted electronically to the Contracting Specialist, Antwoine Middleton, by the designated solicitation closing date.

This Performance Work Statement (PWS) outlines requirements for a firm-fixed-price, non-personal services contract to lease twenty (20) model year 2026 or newer Non-Tactical Vehicles (NTVs) for Fort Hood Range Operations. The 12-month base period runs from September 30, 2026, to September 29, 2027. The leased fleet—consisting of stake trucks, flatbeds, a dump truck, and pickup trucks—will support tactical range clearance and logistics in rugged, off-road environments. The contractor must deliver the vehicles with fewer than 1,000 miles and provide unlimited mileage. Key responsibilities include full-service preventative maintenance, tire replacements, annual Texas state safety inspections, and a strict 24-hour turnaround for replacing non-operational vehicles, active 365 days a year. Because of the harsh operating environment, the lease terms stipulate that standard off-road wear-and-tear (such as mud, minor scratches, and rock chips) will not incur damage fees or cleaning penalties upon vehicle return. Contract deliverables include an Initial Inspection Report (D001), Monthly Maintenance and Mileage Logs (D002), and Damage and Incident Reports (D003). Additionally, the contractor must submit a Quality Control Plan within 30 days of award and an OPSEC Standing Operating Procedure within 90 days. Contractor personnel must satisfy local security background checks to access Fort Hood but do not require security clearances or Common Access Cards. The contractor must also submit an Organizational Conflict of Interest mitigation plan within 30 days of award.

This document provides clarifications for the Non-Tactical Vehicle (NTV) lease procurement supporting Range Operations at Fort Hood. The acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside evaluated on Technical Acceptability and Price. The award is anticipated during the week of September 14–18, 2026, with a firm delivery deadline on or before September 30, 2026. Key procurement and vehicle specifications include: - **Quantity and Types:** A total of 20 vehicles are required (including five flatbed trucks, five pickup trucks, and one 12–14 cubic yard dump truck). A vehicle wrecker is not required. - **Vehicle Requirements:** Vehicles must be model year 2026 or newer, have under 1,000 miles upon delivery, be equipped with all-terrain tires, and carry Texas vehicle registrations. Equivalent commercial vehicles, including 4x4 configurations for flatbeds and 16-foot bed lengths, are acceptable. - **Operations & Maintenance:** The government is responsible for fuel, and vehicles will operate exclusively on Fort Hood. The contractor or its commercial fleet vendor must provide minimum required bodily injury and property damage insurance. Maintenance and the strict 24-hour non-operational vehicle replacement requirement may be outsourced to commercial subcontractors. - **SDVOSB Compliance:** Prime contractors must possess SBA VetCert certification at the time of quote submission. Prime contractors may utilize commercial fleet vendors for vehicle sourcing and maintenance, provided they meet FAR 52.219-14 limitations on subcontracting. Vehicle lease costs are excluded from performance cost calculations as equipment costs.

This federal solicitation (W9115126QA068), issued by the MICC-Fort Cavazos (901st Contracting Battalion), seeks to procure Non-Tactical Vehicles (NTVs) to support live training and range operations at Fort Hood, Texas. The acquisition is structured as a firm-fixed-price contract with an offer due date of September 3, 2026. The contractor is required to provide a total of 20 vehicles, categorized across five distinct line items (CLINs): - CLIN 0001: Eight 1 to 1-1/2 ton stake trucks (4x4 drive, 7,000–9,000 lbs GVW) - CLIN 0002: One 1 to 1-1/2 ton stake truck (4x2 drive, 7,000–10,000 lbs GVW) - CLIN 0003: Five stake/flatbed trucks (4x2 drive, 10–14 ft bed length, 19,501–22,000 lbs GVWR) - CLIN 0004: One dump truck (6x4 drive, 12–14 cubic yards steel body, 54,000–60,000 lbs GVWR) - CLIN 0005: Five full-size, extended cab pickup trucks (4x4 drive, minimum 9,201 lbs GVWR) All vehicles must be delivered to Fort Hood, Texas, on or before September 30, 2026. The performance period runs from September 30, 2026, through September 29, 2027. Payments and invoicing will be managed electronically through the Wide Area WorkFlow (WAWF) system. The solicitation incorporates standard Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions, including limitations on subcontracting and requirements for System for Award Management (SAM) registration.

This document provides a Questions and Answers (Q&A) clarification for the Non-Tactical Vehicles (NTVs) In Support Of (ISO) Range Operations solicitation at Fort Hood. The procurement is designated as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, requiring SBA VetCert certification at the time of quote submission. The award will be determined using a lowest-priced technically acceptable (LPTA) evaluation methodology, with an anticipated award date between September 14 and 18, 2026. Key contract details include: - **Vehicle Requirements:** A total of 20 vehicles are required, including five stake/flatbed trucks (16-foot beds are acceptable) and a dump truck with a 12-14 cubic yard capacity. A truck wrecker is not required. Vehicles must be model year 2026 or newer, have under 1,000 miles upon delivery, and be equipped with all-terrain tires. - **Delivery and Operations:** All vehicles must be delivered to the Fort Hood Range Operations Center on or before September 30, 2026. Operation will be confined to Fort Hood, and the government is responsible for fuel. - **Subcontracting & Performance:** The SDVOSB prime may perform management, quality control, and invoicing while utilizing commercial subcontractors for vehicle supply, maintenance, and 24-hour emergency replacements. Under FAR 52.219-14, vehicle lease costs are excluded from the limitation on subcontracting calculations as equipment costs, allowing the prime to meet the 50% performance requirement through administrative and management tasks. Registration in Texas and minimum liability insurance are required.