On-Call Lawn Care Services

This Performance Work Statement (PWS) outlines requirements for on-call lawn care and landscaping services at the Indian Health Service (IHS) Great Plains Area Office West in Rapid City, South Dakota. The objective is to secure a firm-fixed-price purchase order for a period of performance not to exceed six months to maintain approximately 0.55 acres of lawn and 1,600 linear feet of edging. The contractor must provide all labor, equipment, and materials to perform three primary tasks: - **Routine Lawn Maintenance:** Mowing (approximately 20 cycles), trimming, and edging to keep turf at 2.5 to 4 inches while ensuring hard surfaces remain clear of clippings. - **Lawn Health & Turf Management:** Applying fertilizer and pre-/post-emergent weed control treatments to limit weed presence to under 10% of the turf area. - **Debris Cleaning & Removal:** Removing organic debris and litter from grounds and hard surfaces during routine visits or as on-call cleanup following storm events. Deliverables include a Service Report with photos submitted within 24 hours of each event, an Annual Equipment and Staffing Plan within 30 days of award, and rapid incident reporting. The contractor must adhere to OSHA and local safety standards. Payment will be made monthly in arrears upon Contracting Officer’s Representative (COR) approval. Only the Contracting Officer has the authority to modify the contract's scope or funding.

This document is an Indian Health Service (IHS) Buy Indian Act Indian Economic Enterprise (IEE) Representation Form, associated with Solicitation/RFI #IHS1527661 for Lawn Care Services. Under the authority of the Buy Indian Act (25 U.S.C. 47), the form serves as a self-certification tool for offerors to declare whether they meet the regulatory definition of an IEE with at least 51% Indian ownership. To qualify, the offeror must maintain IEE status during three distinct phases: at the time of submission, at contract award, and throughout the entire duration of contract performance. If eligibility status changes at any point, the contractor is required to immediately notify the Contracting Officer in writing. Additionally, successful offerors must be registered in the System for Award Management (SAM) and may be required to submit documentation verifying their eligibility. The form warns that submitting false or misleading information to secure a set-aside or sole-source contract is a violation of federal law, punishable by criminal and civil penalties under 18 U.S.C. 1001, 18 U.S.C. 287, and the False Claims Act. The form requires the certifying signature of the owner, the name of the federally recognized tribal entity, the business name, and the DUNS number to complete the representation.

The Indian Health Service (IHS) has issued a Sources Sought Notice (IHS-SS-26-1527661) to conduct market research and identify qualified Indian Small Business Economic Enterprises (ISBEE), Indian Economic Enterprises (IEE), or other small businesses capable of providing on-call lawn care services. The required services will support the Great Plains Area Office West, a government-leased facility located in Rapid City, South Dakota. The selected contractor will establish a firm-fixed-price purchase order to maintain approximately 0.55 acres of lawn and 1,600 linear feet of edging. Primary tasks include routine mowing and trimming (approximately 20 cycles), turf health and weed management, and debris removal. Services must be performed on-call and year-round to accommodate changing weather conditions, with an anticipated performance period not to exceed six months from the award date. Contract deliverables include a service report with photos submitted within 24 hours of each event, an equipment and staffing plan within 30 days of award, and immediate notifications for any safety incidents. Interested parties must submit a capability statement of no more than 10 pages detailing their capacity, organizational experience, past performance, and business size under NAICS code 561730 (Landscaping Services). Responses must be emailed to Purchasing Agent Deloris Archambeau and Contracting Officer William Kohl by August 4, 2026, at 3:00 p.m. Central Time. This notice is for planning purposes only and does not constitute a formal solicitation.