Amendment 01 - FY 26 SOS HVAC Duct Cleaning RFQ

This Request for Quote (RFQ), issued by the 42nd Contracting Squadron at Maxwell AFB, Alabama, solicits firm-fixed-price proposals for HVAC duct cleaning services at the Squadron Officer School (SOS), Building 1403. This requirement is a 100% small business set-aside under NAICS code 561790, with a size standard of $9.0 million. The scope of work is divided into four Contract Line Item Numbers (CLINs): - CLIN 0001: Base facility HVAC duct cleaning for approximately 146,000 square feet. - CLIN 0002: Special logistics for Polifka Auditorium, including rigging, scaffolding, seating management, and a dedicated safety officer. - CLIN 0003: Creation of duct access mechanical openings and subsequent patch-back. - CLIN 0004: Field-verified indoor air quality and microbial response using HEPA scrubbers and EPA-registered sanitizers. A mandatory site visit is scheduled for September 10, 2026, and all visitor access details must be submitted by September 9, 2026. Clarifying questions are due by September 14, 2026. Final quotes must be submitted via email to the primary and alternative points of contact by September 18, 2026, at 4:00 PM CDT. Award will be made to the lowest-priced, technically acceptable offeror. To achieve technical acceptability, bidders must submit a written compliance statement, detail lead times, and commit to completing all services within 90 days of contract award. Offerors must also submit representations regarding Section 889 telecommunications and be active in the System for Award Management (SAM).

This Statement of Work (SOW) outlines the requirements for the comprehensive cleaning, decontamination, and microbial remediation of the HVAC system at Building 1403, Maxwell AFB, Alabama. Spanning approximately 146,000 square feet, the project includes four key Contract Line Item Numbers (CLINs) covering base facility duct cleaning, specialized logistics and rigging for the Polifka Auditorium, structural duct access openings, and field-verified indoor air quality responses utilizing EPA-registered antimicrobials. The contractor must adhere strictly to National Air Duct Cleaners Association (NADCA) ACR standards and possess an active ANSI/IICRC S520 mold remediation certification. The contractor is responsible for providing before-and-after photographic documentation, a detailed close-out report, and a log of all microbial treatments. The period of performance is 90 calendar days from the notice to proceed. Work is to be conducted during standard duty hours (0800 to 1600, Monday through Friday), with any off-hours work requiring prior coordination and approval. A minimum one-year warranty on workmanship is required. Because the work takes place on an active military installation, personnel must comply with strict base security guidelines, including REAL ID-compliant identification requirements, commercial vehicle inspections, and antiterrorism reporting measures. While a Common Access Card (CAC) is not required, the contractor must submit a formal base access request on company letterhead prior to beginning work. The SOW also outlines health and safety standards and lists the designated Air Force ombudsmen for dispute resolution.

This federal solicitation document (Document Number FA330026Q0060) details the contract clauses and provisions applicable to a Department of the Air Force procurement. The solicitation incorporates numerous standard Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses by reference, alongside several detailed provisions provided in full text. Key components of the full-text clauses include: - **Representation on Covered Defense Telecommunications:** Outlines prohibitions and disclosure requirements regarding the acquisition of covered defense telecommunications equipment or services. - **Wide Area WorkFlow (WAWF) Payment Instructions:** Specifies electronic invoicing procedures, routing codes (such as Pay Official DoDAAC F87700 and Admin DoDAAC FA3300), and designates Tamar Selmi-Young as the contracting activity's WAWF point of contact. - **Equivalent Rates for Federal Hires:** Identifies the expected service employee class as a WG 5306-10-2 Air Conditioning Equipment Mechanic, with an informational hourly wage rate of $26.96. - **Representations and Certifications:** Includes mandatory offeror disclosures regarding independent price determination, inverted domestic corporations, delinquent tax liabilities, felony convictions, post-award small business size status, and foreign procurement tax withholding. - **Buy American Certificate:** Requires offerors to certify the origin of proposed end products and identify any qualifying country or foreign end products. The document establishes the legal, financial, and regulatory framework that the winning contractor must adhere to throughout the solicitation and subsequent award phases.

This document provides the Questions and Answers (Q&A) for Solicitation FA330026Q0060, which covers the FY26 HVAC Duct Cleaning project for the Squadron Officer School (SOS) at Building 1403, Maxwell Air Force Base. The project requires comprehensive cleaning and decontamination of all HVAC systems across the 146,000-square-foot academic facility. Key clarifications include: - **Certifications**: The prime contractor or designated subcontractor must possess active mold remediation certification (e.g., ANSI/IICRC S520). - **Scope**: Work is limited to the HVAC system; aesthetic staining and general repairs are excluded. Disassembly of access panels and registers is required to facilitate NADCA-standard source removal. - **Auditorium (CLIN 0002)**: Work in the Polifka Auditorium, which has fixed seating and ceiling heights between 24 and 33 feet, requires OSHA-compliant rigging or scaffolding. - **Testing & Products**: Post-cleaning microbiological, clearance, and third-party IAQ testing are required for closeout. Applied antimicrobial agents must be EPA-registered and pre-approved by the Government. - **Operations & Scheduling**: The Service Contract Act applies. To minimize disruption during active academic semesters, the Government highly prefers after-hours or weekend execution for noise-generating activities. - **Submissions**: Quotes must include all subcontractor certifications, licenses, and insurance certificates under solicitation number FA330026Q0060. No additional site visits will be scheduled.

The 42nd Contracting Squadron at Maxwell AFB, AL, has issued a Request for Quote (RFQ FA330026Q0060) for HVAC duct cleaning services at the Squadron Officer School (Bldg. 1403). This requirement is a 100% small business set-aside under NAICS code 561790, with a size standard of $9.0M. The solicitation will result in a firm-fixed-price contract. The scope of work is divided into four Contract Line Item Numbers (CLINs): base facility HVAC duct cleaning for approximately 146,000 square feet; specialized logistics, rigging, and safety management for Polifka Auditorium; structural duct access and panel installation; and indoor air quality microbial response using HEPA filtration and sanitization. A site visit is scheduled for September 10, 2026, at 10:30 AM CDT, requiring pre-registration by September 2, 2026. Quotes must be submitted by the extended deadline of September 21, 2026, at 3:00 PM CST. Proposals must include a technical solution demonstrating the ability to complete all services within 90 days of award, alongside a firm-fixed price for CLINs 0001–0004. Award will be made to the lowest-priced technically acceptable quote. Price reasonableness will be evaluated using competitive comparison and historical data. The government intends to award without discussions, though it reserves the right to select a higher-priced quote based on a faster completion timeline.

The Defense Civilian Personnel Advisory Service has issued the Federal Wage System Regular and Special Production Facilitating Wage Rate Schedules for the Montgomery-Selma, Alabama (RUS) wage area. Authorized under DoD Instruction 5120.39 and subject to the limitations of CPM 2025-20, these hourly rates apply to all federal employees within the designated geographic boundary in accordance with 5 CFR Part 532 and 5 USC 5343(d). The document provides a comprehensive pay scale matrix categorized by WG, WL, and WS-WD-WN grades, spanning pay levels 1 through 15, with additional senior WS levels (16 through 19). It also notes that the schedule is impacted by CPM 2022-02, directing users to corresponding special rate schedules for appropriate payable rates. Approved by Karl H. Fendt, Chief of the Wage and Salary Division, this schedule has an order date of August 5, 2025, and an effective date of October 19, 2025, superseding the previous schedule issued on January 2, 2025.