FPC ALDERSON FY26 QTR2 SUBSISTENCE

The Federal Bureau of Prisons, Federal Prison Camp in Alderson, WV, issued a solicitation for food service products. Vendors must submit a Request for Quote (RFQ) by November 24, 2025, at 8:00 AM EST via email to atabor@bop.gov. Key requirements include registration in the System for Award Management (SAM) with a Unique Entity Identifier (UEI), adherence to specific formatting for quoted prices (no more than two decimal points), and understanding that awards over $15,000 will be Firm-Fixed Price (FFP) Purchase Orders, while those under $15,000 will be FFP Government Purchase Card transactions. The government reserves the right to make awards to single or multiple vendors based on best overall value, considering price, delivery, and past performance. Failure to comply with instructions or meet delivery schedules may impact future eligibility.

The Federal Bureau of Prisons at Federal Prison Camp (FPC) Alderson, WV, has issued a Combined Synopsis/Solicitation (RFQ 15B10126Q00000008) for various subsistence items. This is a total small business set-aside under NAICS code 311991. The solicitation seeks firm-fixed price contract(s), potentially single or multiple awards, for deliveries between January 1, 2026, and March 31, 2026. Deliveries must adhere to strict requirements regarding timing, palletization, labeling, and temperature control for perishable and frozen goods. Award will be based on a trade-off method considering price and past performance. Quotes, including FAR 52.212-3, must be submitted in PDF format via email to atabor@bop.gov by 8:00 AM EST on November 24, 2025. All future information and amendments will be posted on SAM.gov.

The FPC Alderson Delivery Schedule outlines requirements for subsistence item delivery, solicitation submission, and inspection procedures for federal government RFPs. Vendors must deliver products within 30 days of order receipt, between 7:00 AM and 2:00 PM EST, excluding federal holidays, and pre-arrange schedules with the warehouse. Solicitation packages, in PDF format, are due by November 24, 2025, 8:00 AM EDT, via email to atabor@bop.gov, with quotes valid for 30 calendar days. Deliveries must be palletized, and temperature-controlled for perishable and frozen goods, with specific requirements for religious diet items. All products are subject to inspection and must comply with Federal, State, and local regulations, including the Federal Food, Drug, and Cosmetic Act. Non-conforming items will be refused or require replacement at no extra cost, with past performance negatively impacted by non-compliance. The document also lists specific food items, including various beans, rice, pasta, flour, cereals, soy products, oils, butter, margarine, dressings, sugars, syrups, pastries, pre-made items like pizza and tacos, canned and frozen vegetables and fruits, sauces, spices, soup bases, and a comprehensive range of meats (beef, chicken, fish, pork, turkey) and cheeses, along with disposable items and other miscellaneous provisions.

This document is a Contractor's Information Sheet, designed to collect essential details from prospective contractors. It serves as a standard form for government RFPs, federal grants, and state/local RFPs, ensuring that all necessary contact and identification information is provided. The form requests the contractor's name, company name, address, email address, phone number, and Unique Entity ID. This sheet is critical for administrative purposes, allowing government entities to maintain accurate records, facilitate communication, and verify the identity and legitimacy of entities applying for contracts or grants. It streamlines the initial data collection process, which is fundamental for compliance and efficient management in government procurement and funding programs.

The document outlines a solicitation for various food and disposable items for FPC Alderson, WV, for Fiscal Year 2026, Quarter 2. The procurement specifies detailed requirements for each item, including dry and canned beans, rice, pasta, flour, dry milk, cereals, soy and no-flesh products, oils, butter, margarine, dressings, condiments, sugars, syrup, pastries, prepared pizza, taco shells, tortillas, tortilla chips, tomato products, canned and frozen vegetables, canned and frozen fruits, sauces, and an extensive list of spices and soup bases. It also includes various disposable items like napkins, paper boats, trays, cups, sporks, sandwich bags, and hairnets. All delivered items must comply with federal, state, and local regulations, including the FD&C Act and allergen labeling requirements. Specific brands are sometimes noted as acceptable or unacceptable, and product origin from the U.S. or Canada is required for certain canned vegetables.