Thermo Chillers (Brand Name Only SMC Pneumatics)

This Statement of Work (SOW) outlines the requirements for the National Institute of Standards and Technology (NIST) in Boulder, Colorado, to procure factory-new SMC thermo-chillers and accessories. These units are critical for providing cooling water to microfabrication tools within the Class 100 Boulder Micro-Fabrication Facility (BMF) located in the Katharine Blodgett Gebbie Building. The contractor must supply a total of 14 chillers across four Contract Line Item Numbers (CLINs): - CLIN 0001: Two SMC HRSF024-AN-20 air-cooled chillers (2400 W cooling capacity). - CLIN 0002: Three SMC HRSF024-AN-20 air-cooled chillers. - CLIN 0003: Three SMC HRSF060-WN-20 water-cooled chillers (5900 W cooling capacity). - CLIN 0004: Six SMC HRSF060-WN-20 water-cooled chillers. All units must be "drop-in compatible" with NIST's existing SMC systems—including hardware, software, electrical, and plumbing connections—and serviceable with current spare parts inventory. The period of performance is six months after receipt of order (ARO). Deliveries must be made F.O.B. Destination to NIST-Boulder. The contractor, who must be licensed to sell SMC chillers, is responsible for all shipping and travel expenses. All units must include a minimum one-year factory warranty. Acceptance is subject to visual inspection and performance testing by NIST within ten working days of receipt. A single 100% payment will be processed following successful delivery, testing, and system acceptance. Partial shipments or invoices are not permitted without prior Contracting Officer approval.

This federal contract document outlines the standard provisions, local clauses, and compliance requirements for contractors working with the National Institute of Standards and Technology (NIST). It establishes critical administrative, operational, and financial protocols for contract execution. Key details of the document include: - **Protest Procedures:** Outlines specific instructions and physical addresses for filing agency protests with either the Contracting Officer or the NIST Protest Decision Authority, as well as guidelines for filing protests with the Government Accountability Office (GAO) and the Court of Federal Claims. - **Place of Acceptance:** Designates the NIST campus in Gaithersburg, Maryland, as the official location for the acceptance of all contract supplies and services. - **Operating Status and Emergencies:** Instructs contractors to monitor daily operating status updates for the Gaithersburg and Boulder campuses. It defines protocols for continuity of operations during inclement weather, power outages, and federal funding lapses, distinguishing between required work stoppages and exceptions for fully funded off-site contracts. - **Electronic Billing and Invoicing:** Provides instructions for submitting billing. By default, invoices must be emailed to NIST with detailed transaction information. However, upon written notice, contractors must transition to the U.S. Department of the Treasury’s electronic Invoice Processing Platform (IPP) unless a written waiver is approved.

This combined synopsis/solicitation (RFQ No. 1333ND26QNB680350) is issued by the National Institute of Standards and Technology (NIST) to acquire brand-name SMC Pneumatics thermo-chillers. The acquisition is unrestricted under NAICS code 334516, with a brand-name-only justification stating that only SMC Pneumatics chillers meet the required 2400-Watt cooling capacity and temperature settings. The requirement consists of four distinct Contract Line Item Numbers (CLINs) for SMC thermo-chiller models (HRSF024-AN-20 and HRSF060-WN-20) totaling 14 units, plus a fifth CLIN for potential transportation-related charges. To be eligible for a firm-fixed-price award, offerors must maintain an active registration in the System for Award Management (SAM.gov). Quotations must be submitted electronically to the designated NIST contract specialist and contracting officer by 11:00 a.m. Eastern Time on July 22, 2026. Pre-quote questions are due within five calendar days of solicitation issuance. Quotations must be divided into three distinct volumes: Technical Quotation (demonstrating exact capability without relying on refurbished equipment or simple compliance statements), Price Quotation (including any applicable shipping and foreign tariff details), and Terms and Conditions (addressing any exceptions). NIST intends to award a single, firm-fixed-price purchase order to the lowest-priced, technically acceptable responsible offeror using simplified acquisition procedures under RFO Part 12.