H999--Radiation Dosimetry Monitoring Service

The document addresses questions regarding a contract for services at the VA Dallas, identified as 36C25726Q0184. It clarifies that a current contract, 36C25725P0140, is already in place for these services. The existing contract has an award amount of $77,950.00. The questions and responses indicate that this is not a new service request but rather a potential replacement or continuation of an existing service, confirming the presence of an incumbent contract.

This document is an Amendment of Solicitation/Modification of Contract (Standard Form 30) issued by the Department of Veterans Affairs, Network Contracting Office 17. The purpose of this amendment, numbered 0001 for solicitation 36C25726Q0184, is to provide responses to questions received during the solicitation period. The amendment confirms that the hour and date for receipt of offers are not extended. Offerors must acknowledge receipt of this amendment by completing items 8 and 15 and returning copies, acknowledging on each offer copy, or by separate communication referencing the solicitation and amendment numbers. Failure to acknowledge receipt may result in the rejection of the offer. All other terms and conditions of the original solicitation remain unchanged.

This document is an amendment to a previous combined solicitation, number 36C25726Q0184, for Radiation Dosimetry Monitoring Service. The solicitation is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and has a NAICS code of 541380. The contracting office is the Department of Veterans Affairs, Network Contracting Office 17, located in San Antonio, TX. The point of contact is Vance Farrell at vance.farrell@va.gov. The place of performance is the VA North Texas Health Care System in Dallas, TX. This amendment's purpose is to respond to questions received during the solicitation period, with attached documents providing these questions and responses. Offerors must acknowledge this amendment with their submission, and the response date remains January 23, 2026, at 2:00 PM Central Time.

VAAR 852.219-75 outlines the limitations on subcontracting for VA contracts, ensuring compliance with 38 U.S.C. 8127(k)(2). For services, contractors cannot pay more than 50% of the government-paid amount to non-certified SDVOSB/VOSB firms. General construction limits this to 85%, while special trade construction limits it to 75%, excluding material costs. Offerors must certify compliance, acknowledging potential penalties for false certifications, including criminal, civil, or administrative actions, and referral to the VA Suspension and Debarment Committee. The VA may request documentation to verify compliance during and after contract performance, and failure to provide such records may lead to remedial action. This certification is mandatory for offer consideration.

The Offeror Questionnaire for Technical Evaluation (Exhibit B, 36C25726Q0184) outlines the specific documentation and capabilities required from offerors for radiation monitoring services. It details key areas for evaluation, including licensing and accreditation (requiring copies of licenses and NVLAP accreditation), experience and capability (demonstrating radiation monitoring services experience with three points of contact), and dosimetry products and monitoring services (describing dosimeter types and confirming support for monthly/quarterly processing, ring dosimetry, neutron, and fetal monitoring). Furthermore, it covers reporting and data management (requesting sample reports and describing electronic reporting capabilities), incident and emergency processing (describing procedures for emergency processing, incident investigation, dose reconstruction, and reporting timeliness), and quality assurance and customer support (describing quality control measures and identifying a primary point of contact). The questionnaire also includes a section for the service address and confirmation of compliance with VAAR clause 852.219-75. Failure to provide all required submittal documentation may result in the offer being deemed non-compliant.

The "Technical Evaluation Criteria for Personnel Dosimetry Services" outlines the requirements for offerors providing radiation dosimetry services. Key evaluation areas include licensing and accreditation, requiring state/federal licenses and NVLAP accreditation. Offerors must demonstrate experience with healthcare facilities, particularly federal or VA medical centers, and the capability to monitor 100+ participants with monthly and quarterly cycles. The document also specifies criteria for dosimetry products (whole body, ring, neutron, fetal monitoring) and monitoring services, including monthly/quarterly processing. Reporting and data management capabilities, such as sample reports (monthly/quarterly, ALARA, annual statistical) and secure online access to exposure records, are also evaluated. Furthermore, offerors must describe procedures for emergency processing, incident investigation, dose reconstruction, and timely reporting. Finally, quality assurance measures and customer support processes, including a designated point of contact, are essential for ensuring service accuracy and reliability.

The Statement of Work (SOW) outlines the requirements for Personnel Dosimetry Services for the VA North Texas Health Care System (VANTHCS), emphasizing compliance with USNRC and Department of Labor regulations. The contractor must hold a current NVLAP accreditation for all radiation testing categories, provide a copy of the certificate, and be approved for relevant radiation types. Key requirements include the ability to calculate, provide, and store various dose equivalents and intake quantities, with specific dose measurement ranges for X-ray, Gamma, Beta, and Neutron radiation. Reporting must utilize NRC Forms 4 and 5 or equivalents. The contractor must offer direct interaction with technical representatives, web access to a dosimetry database with comprehensive management capabilities, and emergency consultation within 24 hours. Dosimeters must have permanent, waterproof, color-coded ID labels, with finger dosimeters available in multiple sizes. The SOW also details requirements for master controls, absent badge reports, emergency processing, exposure report delivery, a fetal dosimetry monitoring program, ALARA notifications, termination summaries, and monthly/annual ALARA reports. The contractor must supply dosimeters ten days prior to wear periods, provide individual packing lists, and supply additional dosimeters within five days of notification. The system must integrate with the University of Texas Southwestern Medical Center's radiation exposure records, maintaining them in perpetuity using SSN and date of birth. The document also details extensive VA sensitive information handling requirements, including background checks, restricted access, data protection, encryption, and liquidated damages for data breaches. All contractor personnel must complete mandatory VA cybersecurity and privacy training.

This document is a Request for Proposal (RFP) for dosimetry services for the Department of Veterans Affairs, specifically the VA North Texas Health Care System. The solicitation, numbered 36C25726Q0188, seeks bids for a base year (February 1, 2026, to January 31, 2027) with four optional one-year extensions, extending services through January 31, 2031. The scope of work includes various dosimetry services such as whole body badges, TLD + CR39 badges, ring badges, spare badges, and services for lost/damaged badges. Additionally, it covers individual Form 5 and Form 4 report services, ALARA reports, meter reports, fetal monitoring reports, Badge Trak & Scanner Service, emergency processing, and badge board services. The acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses, with NAICS code 541380 and a size standard of $19 million. Invoices are to be submitted monthly and electronically via the Tungsten Network. The document outlines contract administration data, pricing schedules for all items across the base and option periods, and delivery schedules to the VA North Texas Health Care System in Dallas, TX, marked for Safety.

The Department of Veterans Affairs (VA) Network Contracting Office 17 has issued a combined synopsis/solicitation (36C25726Q0184) for Radiation Dosimetry Monitoring Services. This Request for Quotation (RFQ) is specifically set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC). The services are required for the VA North Texas Health Care System in Dallas, TX, with an anticipated performance period from February 1, 2026, to January 31, 2027. Offers must be submitted via email to vance.farrell@va.gov by January 23, 2026, at 2:00 PM CST. The solicitation emphasizes that offers must include specific submittals detailed in the SF1449 document, and failure to provide these may lead to non-compliance. Questions regarding the solicitation must be submitted in writing by January 20, 2026.