MVAHCS Temporary Chiller Rental Unrestricted Solicitation

The Department of Veterans Affairs (VA) is soliciting proposals for a five-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide temporary chiller rentals for the Minneapolis VA Health Care System. The contract, identified as 36C26326Q0585, has a base period from June 1, 2026, to May 31, 2027, with two one-year option periods extending through May 31, 2029. The total contract ceiling is $330,000, with a guaranteed minimum of $1,000. The contractor will supply, install, maintain, and remove a 150-ton air-cooled chiller and associated equipment annually from June 1st to November 15th. The chiller must meet specific capacity, flow rate, temperature, and power requirements. The solicitation includes detailed instructions for offerors, contract clauses covering terms and conditions, ordering procedures, limitations, security prohibitions (including those related to foreign-made equipment and software), and electronic payment submission requirements.

This document, Wage Determination No. 2015-4945, details prevailing wage rates and fringe benefits for service contract employees in specific Minnesota and Wisconsin counties. It lists rates for numerous occupations across various fields, including administrative, automotive, health, and technical roles. The determination outlines requirements for health and welfare benefits, vacation, and eleven paid holidays. It also includes special provisions for computer employees and air traffic controllers/weather observers, hazardous pay differentials, and uniform allowances. Additionally, the document describes the conformance process for unlisted occupations, ensuring fair compensation and compliance with the Service Contract Act and related Executive Orders like EO 13706 for paid sick leave and EO 13658 for minimum wage.

This document is an amendment to solicitation VA-VHA-RPOC-2024-0033, extending the offer deadline to May 4, 2026, at 5:00 PM CDT. It also addresses vendor questions and updates the Statement of Work (SOW) for a temporary air-cooled chiller at the Minneapolis VA Health Care System. The chiller must be 130-150 tons, use water as the cooling liquid, and be operational by June 1st, to be removed by November 15th. The SOW specifies detailed requirements for chiller performance, power, and contractor responsibilities for installation, maintenance, and removal. Safety and security protocols, including specific working hours, maintaining a safe environment, proper disposal of materials, wearing appropriate PPE, obtaining vendor badges, and staff escorts, are also outlined.

The Department of Veterans Affairs is amending solicitation VA-VHA-RPOC-2024-0033 for a temporary air-cooled chiller at the Minneapolis VA Health Care System. The purpose of this amendment is to reopen the solicitation, extend the offer deadline to May 18, 2026, at 5:00 PM CDT, and update the Statement of Work. Key changes to the Statement of Work include removing the 150-ton limitation for chiller size and increasing the amperage limit from 300A to 400A. The contractor will be responsible for providing, delivering, installing, maintaining, and removing a temporary air-cooled chiller of at least 130 tons, with specific requirements for power, chilled-water connections, and operational parameters. The unit must be operational by June 1st and removed by November 15th. The contractor is also responsible for all maintenance, repairs, connections, disconnections, and adherence to safety and security protocols.

The Department of Veterans Affairs is soliciting offers for a temporary air-cooled chiller rental at the Minneapolis VA Health Care System. The solicitation has been reopened, and the offer deadline extended to June 24, 2026. The contract requires the provision, delivery, installation, start-up, maintenance, and removal of at least a 130-ton air-cooled chiller, along with necessary power cables and chilled-water piping. The unit must be operational by June 1st (flexible with permission) and removed by November 15th (flexible with permission). The chiller must meet specific performance requirements for cooling capacity, water flow rates, pump performance, operating temperature range, and power. The contractor is responsible for all maintenance, repairs, connections, disconnections, and must respond to equipment failures within 4 hours, replacing units within 48 hours if unrepairable. The contract includes a base period and two option periods for chiller rental, with an estimated contract start date of July 21, 2026.

This document is an official federal contract amendment (Amendment 0004) issued by the Department of Veterans Affairs, Network Contracting Office 23, located in St. Paul, Minnesota. The purpose of this amendment is to formally cancel solicitation number 36C26326Q0585 (VA-VHA-RPOC-2024-0033). The cancellation is due to the fact that all acceptable offers received from bidders exceeded the allocated budget set aside for this procurement for the current fiscal year. The document was issued under the authority of Contracting Officer Jeffrey Brown.