Ely Ranger District Office Janitorial

This Request for Quotation (RFQ), solicitation number 1240LS26Q0054, is issued by the USDA Forest Service Intermountain Region to secure janitorial services for the Ely Ranger District Office in Ely, Nevada. Set aside entirely for small businesses under NAICS code 561720, the procurement anticipates the award of a firm-fixed-price contract. The contract terms include a one-year base period running from August 1, 2026, to July 31, 2027, followed by four one-year option periods, resulting in a maximum potential performance period of five years and six months. A non-mandatory site visit is scheduled for July 6, 2026, at the Ely Ranger District Office. Prospective vendors must submit any clarifying questions by July 8, 2026, and final quotations are due by July 13, 2026. Submissions will be evaluated using a best-value determination based on three primary factors: Technical Approach (which includes compliance with SOW tasks, equipment lists, and biobased product usage), Past Performance (evaluated for recency and relevancy), and Price (evaluated for completeness and reasonableness). The solicitation incorporates standard Federal Acquisition Regulation (FAR) clauses alongside specific Department of Agriculture (AGAR) requirements. Notably, these include AGAR 452.203-71, which outlines strict certifications regarding federal anti-discrimination laws and Diversity, Equity, and Inclusion (DEI) policies, and AGAR 452.203-72, which invalidates any standard supplier terms that conflict with federal law. Additionally, the document establishes a two-tier agency protest procedure to resolve vendor concerns.

This federal Statement of Work (SOW) outlines the janitorial service requirements for the USDA Forest Service Ely Ranger District Office in Ely, Nevada. The solicitation covers a one-year base period starting August 1, 2026, with four subsequent one-year option periods. The selected contractor must provide all management, tools, equipment, and labor to maintain the approximately 12,000-square-foot, single-level facility. Routine cleaning services—including hard floor maintenance, carpet vacuuming, dusting, window washing, and restroom sanitization—must be performed three times weekly (Tuesday, Thursday, and Friday, or anytime during the weekend) outside of normal business hours (before 7:00 AM or after 5:00 PM). Periodic deep-cleaning tasks, such as carpet extraction, blind dusting, and light fixture washing, occur on semi-annual, monthly, or weekly schedules. The contractor is required to maximize the use of USDA-designated biobased products, submit a detailed Operations and Maintenance Plan within 30 days of award, and provide quarterly biobased product usage reports. While the contractor must supply specialized cleaning equipment (such as vacuums and carpet shampooers), the government will provide basic utilities, access to a dedicated janitorial storage closet, and consumables including toilet paper, paper towels, hand soap, and trash liners.

This document is an official floor plan attachment for Solicitation 1240LS26Q0054, which seeks janitorial services for the Ely Ranger District Office. The schematic diagram outlines the layout of the facility to assist potential contractors in understanding the scope and physical footprint of the cleaning area. The floor plan details the arrangement of various workspaces, including individual offices, a conference room, reception and lobby areas, restrooms, hallways, and utility or storage closets. By defining the spatial dimensions and distribution of these rooms, the document provides crucial visual context necessary for bidders to accurately estimate labor, equipment, and supply requirements for the required janitorial services.

This document is Amendment 001 for solicitation number 1240LS26Q0054, issued by the Products and Services Central Team C5 in Salt Lake City, Utah, with an effective date of July 8, 2026. The primary purpose of this amendment is to address and answer vendor questions regarding a janitorial services contract. Offerors are required to return a signed copy of this amendment with their quotes to acknowledge its receipt. Key details clarified in the Q&A include: - **Prior Contract History:** The previous contract (number 1240LR21P0015) was awarded to Rebecca Hulings for $51,940.00 over a five-and-a-half-year period. Budget information for the current solicitation is not releasable. - **Scope and Facilities:** The facility is approximately 12,000 square feet, requiring routine cleaning three times per week (Tuesdays, Thursdays, and Fridays) before 7:00 AM or after 5:00 PM. - **Staffing and Set-Aside:** This is a total small business set-aside. One custodian is anticipated to be sufficient for routine services, though periodic semi-annual tasks may require two. - **Operations and Supplies:** If a federal holiday falls on a scheduled service day, cleaning must be rescheduled for the day before or after. The contractor must supply urinal cleaning chemicals, while the government provides disinfectants and other specified items. Inside and outside window cleaning are confirmed as separate, periodic tasks. Lastly, the computer room will remain locked and is excluded from the scope of work.

This Quality Assurance Surveillance Plan (QASP) outlines the procedures and guidelines used by the U.S. Department of Agriculture (USDA) Ely Ranger District to monitor and evaluate contractor performance for the Ely Janitorial Services contract (Solicitation/Contract Number 1240LS26Q0054). The QASP serves as a systematic tool to ensure the contractor meets the standards and Acceptable Quality Levels (AQLs) specified in the Performance Work Statement (PWS). While the contractor is responsible for executing its Quality Control Plan (QCP), the government utilizes the QASP to conduct independent evaluations. Surveillance methods include file reviews, periodic inspections, random observations, and customer feedback. Under the plan, the Contracting Officer (CO) retains ultimate administrative authority and must approve any bilateral contract modifications. The Contracting Officer Representative (COR) is responsible for executing day-to-day surveillance, documenting non-performance, and recommending remedial actions or contract discrepancy reports to the CO. If performance is consistently excellent, surveillance levels may be reduced; conversely, consistent deficiencies will trigger increased surveillance. The document also provides standardized templates to assist in contract administration, including Appendix A (Discrepancy Report) for tracking and resolving non-conforming work, Appendix B (Customer Feedback Record) for validating external complaints, and Appendix C (Quality Assurance Monitoring Form) for recording periodic surveillance results.

This federal contract document outlines the mandatory contractor credentialing, training, and background check requirements for the Ely Ranger District Office Janitorial services solicitation (1240LS26Q0054). Applies to new and modified service contracts awarded after November 1, 2023, the contractor must ensure all personnel, including subcontractors, complete five annual training courses via the USDA AgLearn platform or paper-based methods. These mandatory courses include Unconscious Bias (90 minutes), Anti-Harassment (60 minutes), Information Security Awareness (60 minutes), USDA Records Management (60 minutes), and Section 508 compliance (60 minutes). Contractors must maintain completion records and present them to the government upon request. Additionally, to comply with Homeland Security Presidential Directive 12 (HSPD-12) for unescorted facility entry, all contract employees must undergo a background investigation. Within ten days of contract award or hiring a new employee, the contractor must hand-deliver the employee's personally identifiable information (PII) to the Contracting Officer’s Representative (COR) in person; transmission via email is strictly prohibited. The government will fund up to three background investigations per 12-month period. Any costs arising from excessive personnel turnover—defined as more than three occurrences in a rolling year—will be charged to the contractor and deducted from the final invoice. No contract price adjustments will be made for the contractor's time or travel to submit background check information or obtain a LincPass.

This document is Attachment 3 – Schedule of Items for federal solicitation 1240LS26Q0054, which seeks janitorial services for the Ely Ranger District Office. It serves as a pricing worksheet for bidders to submit monthly and total price quotes across a five-year performance period, consisting of a Base Year (August 1, 2026 – July 31, 2027) and four subsequent one-year Option Years extending through July 31, 2031. Additionally, the document includes a section on the second page for bidders to provide their company information, Unique Entity ID (UEI) from SAM.gov, and authorized representative signature.

This document is Attachment 4 (Wage Determination No. 2015-5601, Revision 28, dated May 13, 2026) for the federal solicitation 1240LS26Q0054, which covers Ely Ranger District Janitorial services. Issued by the U.S. Department of Labor under the Service Contract Act (SCA), it establishes the minimum hourly wages and fringe benefits for various labor classifications in the Nevada counties of Elko, Eureka, Humboldt, Lander, Pershing, and White Pine. Key details of the wage determination include: - **Wage Rates:** Specifies hourly rates for numerous occupations, including Janitors ($16.99), Window Cleaners ($18.44), and General Maintenance Workers ($24.08). - **Fringe Benefits:** Mandates a health and welfare benefit of $5.55 per hour (or $5.09 per hour for contracts subject to Executive Order 13706 paid sick leave). - **Paid Leave:** Requires a minimum of eleven paid holidays per year and progressive paid vacation (starting at 2 weeks after 1 year of service). - **Executive Orders:** Outlines compliance rules for EO 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors). - **Differentials & Allowances:** Defines pay rules for night, Sunday, and hazardous duty, alongside uniform allowance requirements. - **Conformance Process:** Details the procedures for contractors to request official wage rates and classifications for unlisted labor roles using Standard Form 1444.

This document is Exhibit #1 (Technical Approach Narrative) for solicitation 1240LS26Q0054, which seeks janitorial services for the Ely Ranger District. It serves as a template or cover page for offerors to submit their technical approach narrative addressing sub-factor 1.

This document is Exhibit #2 (Equipment List) for solicitation 1240LS26Q0054, which is for janitorial services at the Ely Ranger District Office. It serves as a template form for bidders to list the equipment they intend to use for the contract, allowing them to attach additional pages if necessary.

This document is Exhibit 3 (Biobased Product List) for solicitation number 1240LS26Q0054, which is for janitorial services at the Ely Ranger District Office. The document serves as a template or form for contractors to list and submit the biobased products they intend to use during the execution of the contract, allowing for additional pages to be attached if necessary.

This document is Exhibit #4 (Past Performance Data Sheet) for Solicitation Number 1240LS26Q0054, which is for janitorial services at the Ely Ranger District Office. The purpose of this form is to collect past performance information from offerors. It requires vendors to complete one sheet per referenced project, detailing the performing company's name, project name, hiring agency, contract number, contract type, total contract value, and completion date. Additionally, offerors must provide contact information (names, phone numbers, and emails) for both the Contracting Officer and the Project Manager or Contracting Officer’s Representative (COR). Failure to provide these reference contacts will result in the proposal being deemed non-responsive. The form concludes with a section for a detailed project description.

This document is Amendment 002 for federal solicitation 1240LS26Q0054, issued on July 9, 2026, by the Products and Services Central Team C5 in Salt Lake City, Utah. The primary purpose of this amendment is to address and answer additional vendor questions regarding the custodial services solicitation. Key clarifications provided in the Q&A include: - The connected building is fully in scope for all cleaning tasks, including vacuuming, dusting, restroom maintenance, and trash removal. - Desks and filing cabinets are excluded from the definition of easily moveable items, whereas chairs and small bins are included. - Approximately 11,000 square feet of the facility is carpeted, and restroom ceramic tile floors are subject to the semi-annual strip, seal, polish, and wax cycle. - The building contains 35 to 40 exterior windows that are accessible via a government-furnished 6-foot ladder. - There is no dedicated storage space on-site for large periodic equipment like carpet extractors. - The Operation and Maintenance (O&M) Plan must be approved within 30 days of award. - Submitting Form SF-1413 with the proposal is preferred but may be completed post-award. Offerors must acknowledge receipt of this amendment by returning a signed copy with their quote, ensuring all submission requirements are met before the specified deadline. All other solicitation terms and conditions remain unchanged.

Amendment 003 to solicitation 1240LS26Q0054, issued by the Products and Services Central Team C5 in Salt Lake City, UT, clarifies several questions and answers originally addressed in Amendment 002. It serves to update specific facility details to assist contractors in preparing accurate quotes. Key clarifications provided in this amendment include: - **Facility and Entrances:** The connected building features an exterior entrance and breezeway access, but contains no additional restrooms or cigarette receptacles. - **Flooring:** The building features approximately 11,000 square feet of carpet, two indoor entrance rugs, and three outdoor rugs. Non-carpeted areas consist of linoleum in the kitchen, mail room, and janitor's closet, and laminate in the restrooms. Restroom floor maintenance must comply with Section 3.1.1 of the Statement of Work (SOW) for non-carpeted surfaces. - **Windows and Fixtures:** There are approximately 50 accessible windows and 86 fluorescent light fixtures. - **Plumbing and Restrooms:** The facility has one drinking fountain, a kitchen sink, and a mop sink. The men's restroom contains one urinal, two toilets, two sinks, and two light fixtures. The women's restroom contains three toilets, two sinks, and two light fixtures. - **Waste Management:** The building contains 30 small trash cans, and there is no active recycling program. All other terms and conditions of the solicitation remain unchanged. Contractors must sign and return a copy of this amendment with their quotes.

This document is Standard Form 1413 (SF-1413), titled "Statement and Acknowledgment," which is a standard federal administration form used in government contracting. Its primary purpose is to establish and document the contractual relationship between a prime contractor and a subcontractor, ensuring compliance with labor standards. The form is divided into two main sections. Part I, completed by the prime contractor, identifies the prime contractor, the subcontractor, the specific federal project (Ely Ranger District Office Janitorial, Solicitation 1240LS26Q0054), and the applicable prime contract number. It also details the specific scope of work the subcontractor is being hired to perform and the effective date of the subcontract. Part II, completed by the subcontractor, serves as an official acknowledgment of the subcontract. By signing this section, the subcontractor formally agrees that the labor standards provisions—specifically those concerning prevailing wage rates and payroll record-keeping—from the prime contract are incorporated into the subcontract. The SF-1413 is a critical compliance document used by federal agencies to monitor subcontractor involvement and ensure adherence to federal labor laws on government worksites.