FEMA Region 6 FRC Ground Level Roof & HVAC Replacement

This Request for Proposal (RFP), solicitation number 70FBR626R00000016, is issued by the Federal Emergency Management Agency (FEMA) Region 6 for the Regional FRC Ground Level & HVAC Renovations project at the Denton Campus in Denton, Texas. The project is a firm-fixed-price commercial products and services acquisition with an estimated contract price cap of approximately $378,000.00. The scope of work involves the complete removal and replacement of the existing ground-level roof membrane and insulation (approximately 3,000 square feet), followed by a two-phase installation of a modern, highly efficient HVAC system. Key deliverables include replacing the electric motor control center, ensuring operational continuity, executing safe environmental disposal of obsolete materials, and providing final project documentation such as as-built drawings and O&M manuals. Offers will be evaluated based on three factors: Technical Specifications, Past Performance, and Price. Proposals must be submitted via email to Administrative Contracting Officer Neddra Tucker and Contract Specialist Barbara Gonzalez by September 17, 2026, at 11:00 AM CT. Questions are due by September 14, 2026, at 10:00 AM CT. An optional site visit is scheduled for September 9, 2026, at 10:00 AM CT. All contractor personnel must undergo a favorable Department of Homeland Security (DHS) background investigation prior to beginning work.

This Federal Emergency Management Agency (FEMA) Statement of Objectives (SOO) outlines a procurement for the removal and replacement of the ground-level roof and rooftop HVAC systems at the Federal Regional Center (FRC) in Denton, Texas. The project’s primary objective is to resolve active water leaks, prevent future building damage, and enhance facility energy efficiency and climate control. The selected contractor will be responsible for a comprehensive scope of work, including replacing approximately 3,000 square feet of deteriorated EPDM roof membrane and insulation with a modern, energy-efficient system (PVC, TPO, or EPDM) offering a minimum 25-year warranty. Additionally, the contractor must decommission and dispose of two existing rooftop HVAC units in compliance with EPA refrigerant regulations, and design and install two new commercial-grade units with a SEER rating of 18 or higher. These new units will serve the Native Nations Room and the shipping/receiving office, integrating directly into the facility's existing Metasys control system. The project features a strict 45-day period of performance starting September 28, 2026. Because the FRC is a secure underground facility, all contractor personnel must be U.S. citizens and successfully pass federal background investigations to obtain required facility access credentials. Contractors must also submit a detailed Performance Work Statement (PWS) and Quality Assurance Plan (QASP), adhere to the Build America, Buy America Act (BABAA), and provide a one-year warranty on parts and labor upon final government acceptance.

This document is a price quote template and schedule of values for Request for Proposals (RFP) number 70FBR626R00000016, issued by a federal government component. The project, titled "FRC Ground Level HVAC and Roof Replacement," outlines the line items required to establish a firm-fixed-price contract for facilities modernization. The scope of work is divided into several key cost components, including: - Materials and parts for a premium 3,000-square-foot roof membrane (PVC/TPO), insulation, drains, two HVAC units, ductwork, and electrical supplies. - Labor costs covering demolition, installation, cleanup, integration, and inspections. - On-site project management, supervision, and coordination. - Safety and environmental compliance, encompassing OSHA/EPA regulations, hazardous materials reporting, personal protective equipment (PPE), waste disposal, and recycling. - Administrative, overhead, profit, bond, and contingency costs, alongside a 3% market adjustment to account for inflation and supply chain volatility. The template serves as a standardized cost breakdown for bidders to submit unit and total pricing to establish the Estimated Total Firm Fixed Price for the project.

This document is a "Statement of Contractor Assurance" for federal contract #70FBR626R0000016. It serves as a formal certification form that an offeror must initial and sign at the time of proposal submission to verify their operational responsibility and eligibility. By signing, the prospective contractor certifies compliance with Federal Acquisition Regulation (FAR) standards. Specifically, the offeror assures they possess adequate financial resources, the operational capability to meet the proposed delivery schedule, and the necessary organizational controls, experience, and technical skills. Furthermore, the contractor certifies they have a satisfactory record of performance, integrity, and business ethics. They must also confirm the disclosure of any bankruptcies, fines, or legal proceedings that could materially impact project implementation, and verify their general eligibility to receive a federal award under applicable laws and regulations.

This federal procurement document outlines the evaluation factors and selection criteria for a firm-fixed-price, Best Value Tradeoff contract to replace the roof and ground-level HVAC systems at the FEMA Region 6 Federal Regional Center in Denton, Texas. Due to the complexities of working on an occupied facility under a tight 45-day schedule, the government will prioritize technical superiority over the lowest price. Proposals will be evaluated across seven distinct factors: Technical Approach; Project Management, Staffing, and Schedule; Relevant Experience; Past Performance; Compliance, Safety, and Quality Control; Geographical Area (requiring performance capabilities within a 150-mile radius of Denton); and Price. Combined, the non-price factors are more important than price. To be eligible for award, contractors must meet specific technical acceptability requirements. These include providing a roofing membrane with a minimum 25-year warranty, utilizing HVAC units rated at 18 SEER or higher, integrating new equipment with the facility's existing Metasys building automation system, and complying with EPA refrigerant recovery, OSHA safety, Davis-Bacon wages, and Build America, Buy America Act (BABAA) guidelines. Proposals will be graded using a structured five-tier rating scheme (Outstanding to Unacceptable) alongside a three-tier risk assessment to determine the best overall value to the government.

This federal wage determination (General Decision Number: TX20260243, dated May 18, 2026) establishes the minimum wage rates and fringe benefits required for building construction projects in Denton County, Texas, under the Davis-Bacon Act. The document lists prevailing wage rates and fringe benefits for various construction classifications, including union-negotiated rates for specialized trades—such as asbestos workers ($33.23), boilermakers ($33.17), elevator mechanics ($51.93), and HVAC mechanics ($39.76)—alongside surveyed non-union rates (SU) for general labor, equipment operators, and truck drivers. Additionally, the determination outlines compliance requirements for Executive Order 13706, which mandates paid sick leave for federal contractors, and Executive Order 13658 regarding minimum wage rates. It provides detailed explanations for union, survey, and state-adopted rate identifiers, and concludes with a step-by-step appeals process for parties seeking to challenge or clarify wage determinations through the Department of Labor's Wage and Hour Division.