N040--NVR REDUNDANCY INSTALLATIN FOR CCTV SYSTEM

This presolicitation notice (Solicitation Number 36C26226Q1185) announces an upcoming federal contract opportunity for the installation of Network Video Recorder (NVR) redundancy for the Closed-Circuit Television (CCTV) system at the VA San Diego Healthcare System in San Diego, California. Managed by the Department of Veterans Affairs, Network Contracting Office (NCO) 22 in Mesa, Arizona, the procurement is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC). Interested parties must submit their responses by July 24, 2026, at 10:00 AM Mountain Time to Contracting Officer Felicia Simpson.

This federal solicitation (RFQ 36C26226Q1185) is issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 22, for a Network Video Recorder (NVR) Redundancy Installation for Closed-Circuit Television (CCTV) systems. The contracted services and equipment will support the VA San Diego Healthcare System and six of its Community-Based Outpatient Clinics (CBOCs). This procurement is designated as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 238210 (Electrical Contractors and Other Wiring Installation Contractors), which carries a $19 million size standard. The anticipated period of performance is a one-year base period running from August 10, 2026, through August 9, 2027. The scope of work requires the contractor to provide physical security engineering labor, core technician labor, project management, and associated hardware components—including 10 GbE network cards, SFP+ optical transceivers, and LC-to-LC multimode duplex fiber cables. Quotes must be submitted electronically to Contract Specialist Felicia Simpson by August 3, 2026, at 1:00 PM MST, with all clarifying questions due by July 29, 2026. Awardees must comply with federal regulations, including strict limitations on subcontracting, strict personnel vetting/credentialing standards, and adherence to updated security prohibitions regarding telecommunications and unmanned aircraft systems.

This document contains instructions and the application form for VA Form 10091, the VA-FSC Vendor File Request. The purpose of this form is to gather essential payment data from commercial vendors, individuals, veterans, and other payees to establish or update vendor records in the Department of Veterans Affairs (VA) financial system. This ensures the secure processing of electronic payments in accordance with federal regulations. The form is divided into four main sections: - **Section I (VA Facility Information):** Completed by VA staff to provide station contact and vendor type details. - **Section II (Payee/Vendor Information):** Requires the vendor's legal name, contact information, taxpayer identification numbers (SSN/TIN/EIN), and System for Award Management (SAM) registration details, such as the Unique Entity Identifier (UEI), if applicable. - **Section III (EFT/ACH Information):** Captures bank routing and account numbers to facilitate direct deposit payments. - **Section IV (Authorized Representative):** Requires a signature from an authorized representative, certifying that all provided details are true and accurate under penalty of law. New vendors must submit this form to register for payments, while existing vendors must use it to request administrative changes. Banking changes for SAM-registered vendors must be processed directly through SAM.gov. Completed forms are processed within 15 to 30 business days.

This document is the Department of the Treasury Internal Revenue Service (IRS) Form W-9 (Rev. March 2024), "Request for Taxpayer Identification Number and Certification." In the context of federal, state, and local RFPs, grants, and contracts, government agencies use this standard form to request and obtain the correct Taxpayer Identification Number (TIN)—such as a Social Security Number (SSN) or Employer Identification Number (EIN)—from individuals, sole proprietors, partnerships, corporations, and other entities. The form consists of two primary sections: Part I, where the taxpayer enters their matching TIN, and Part II, where they certify under penalty of perjury that the TIN is correct, they are not subject to backup withholding, and they are a U.S. citizen or other U.S. person. Key updates in the March 2024 revision include clarified reporting instructions on Line 3a for Single-Member Limited Liability Companies (LLCs) classified as disregarded entities, and a new Line 3b for flow-through entities to indicate direct or indirect foreign partners, owners, or beneficiaries. Failure to submit a completed Form W-9 to a requesting agency can result in a $50 penalty and may subject the payee to backup withholding, where the payor must withhold 24% of taxable interest, dividends, nonemployee compensation, or other reportable payments to satisfy IRS requirements. Additionally, the form outlines civil and criminal penalties for providing false information.

This federal solicitation (No. 36C26226Q1185) is issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 22, to secure physical security installation services for the VA San Diego Healthcare System and six associated Community Based Outpatient Clinics (CBOCs). Specifically, the project entails the installation of Network Video Recorder (NVR) redundancy for the facility's Closed-Circuit Television (CCTV) systems. Set aside 100% for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 238210 (Electrical Contractors and Other Wiring Installation Contractors), the procurement is conducted as a Request for Quotation (RFQ). The anticipated contract period consists of a one-year base period running from August 10, 2026, through August 9, 2027. The scope of work requires physical security engineering and technical labor, project management, and hardware components including 10 GbE network cards, SFP+ optical transceivers, and LC to LC multimode duplex fiber cables. Proposals are due by August 3, 2026, and must be submitted via email to Contract Specialist Felicia Simpson. Key compliance guidelines detailed in the document include rigorous federal security prohibitions on specific foreign telecommunications, video surveillance equipment, and unmanned aircraft systems, alongside mandatory contractor personnel vetting, credentialing, and subcontracting limitations.

This Sources Sought Notice (Solicitation Number 36C26226Q1185) is issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 22, as market research to identify qualified businesses—with a primary focus on Service-Disabled Veteran-Owned Small Businesses (SDVOSBs)—capable of installing a Network Video Recorder (NVR) redundancy system. The project will take place at the VA San Diego Healthcare System and six associated Community Based Outpatient Clinics (CBOCs). The selected contractor will be required to provide six 10GB fiber expansion card modules, eleven 10GB Optical NVR4s Avigilon-compatible SFPs, and twenty-two 15-foot patch optical cables. Additionally, the vendor must install and activate these expansion cards and twenty-two SFPs (eleven of which will be government-furnished), performing all necessary configuration, programming, testing, and validation to ensure redundant operation across thirteen NVRs. The applicable NAICS code is 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a $19 million size standard. Interested parties must submit a capability statement, company details, and proof of SAM and DSBS registration to Contracting Officer Felicia Simpson via email at felicia.simpson@va.gov. Responses are due no later than July 21, 2026, at 10:00 AM Mountain Time. This notice is for planning purposes only and does not constitute a formal solicitation.

This federal solicitation amendment (Amendment Two) responds to technical questions regarding Request for Proposals (RFP) number 36C26226Q1185, issued by the Department of Veterans Affairs (NCO 22) for the VA San Diego Healthcare System (VASDHS). The procurement is for the installation, configuration, and testing of network and hardware redundancy upgrades across multiple Avigilon Network Video Recorder (NVR) servers located at various VASDHS clinics. Key clarifications provided in the amendment include: * **Submission Deadline & Extended Date:** All proposals are now due by August 10, 2026, at 1:00 PM MST, and must be submitted via email to the designated Contract Specialist. * **Period of Performance:** The performance window has been clarified as 12 months (one year), rather than the initially stated one-week window, though the government will allow a reasonable lead time for procuring parts. * **Technical Specifications:** Six specific NVR servers require 10GB PCIe expansion cards (five Standard models and one Value model). The contractor must supply genuine, OEM-branded Avigilon SFP+ 10GBASE-SR transceivers and OM3 or OM4 15-foot fiber patch cables suitable for 10-gigabit applications. * **Roles & Responsibilities:** The contractor is responsible for all NVR-side configurations and local 15-foot patch connections. Switch-side network configurations and VLAN provisioning will be managed by VA Office of Information and Technology (OIT) personnel. No remote network access will be granted; all work must be performed on-site with VA assistance.

This document is Amendment 0001 to Solicitation 36C26226Q1185, issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 22 in Mesa, Arizona. The primary purpose of this amendment is to extend the closing date for proposal submissions from August 3, 2026, to August 10, 2026, at 1:00 PM MST. All offers must be submitted electronically to Contract Specialist Felicia Simpson and the designated NCO 22 services solicitation inbox, referencing the RFQ number in the subject line. Additionally, offerors are required to sign and return VA Clause 852.219-75 regarding the limitations on subcontracting certificate of compliance. To be considered responsive for evaluation, offerors must submit all documentation specified in Section E of the solicitation and provide signed acknowledgments of all issued amendments.

This federal solicitation amendment (Amendment 0003) is issued by the Department of Veterans Affairs (VA) Network Contracting Office (NCO) 22 for Request for Quotation (RFQ) 36C26226Q1185. The primary purpose of this amendment is to respond to vendor questions regarding the NVR redundancy project at the VA San Diego Healthcare System (VASDHS), clarify project parameters, and extend the proposal submission deadline. Key updates and clarifications include: - **Extended Deadline:** Offers are now due by August 12, 2026, at 1:00 PM MST, submitted via email to the Contract Specialist. - **Period of Performance:** The performance window has been adjusted from a one-week timeline to a 12-month (one-year) period to accommodate procurement lead times. - **Labor Units:** The solicitation clarifies that the unit of "LT" (lot) in CLINs 0001 and 0002 represents weeks of labor, with 11 LT corresponding to 11 weeks of Monday-to-Friday labor. - **Technical Specifications:** Cable requirements are confirmed as OM3 or OM4 15-foot patch cords for 10-GbE applications. Transceivers must be OEM (original equipment manufacturer) parts, though the VA will accept OEM-confirmed equivalent parts for discontinued items. - **Work Scope:** The contractor is responsible for NVR-side configurations, while switch-side configuration remains under VA Office of Information and Technology (OIT) purview. Physical security redundancy configuration will span across specific Avigilon NVR models across multiple VASDHS locations. No remote server access will be provided; all installation is strictly on-site.