Y1DZ--675-106 Expand Radiology & Oncology Minor Construction - Lake Nona

This government file is an amendment to a solicitation for the Department of Veterans Affairs. The main purpose of this amendment (0004) is to update the Technical Questions Due Date. The original due date of March 30, 2026, has been extended to April 6, 2026, at 2:00 PM EST. The document, identified by solicitation number 36C77626R0035 and dated March 11, 2026, outlines the administrative changes made to the solicitation. It specifies that offerors must acknowledge receipt of this amendment by completing items on the form, acknowledging it on their offer, or sending a separate communication, with failure to do so potentially resulting in the rejection of their offer. All other terms and conditions of the original solicitation remain unchanged and in full force and effect. The amendment was issued by the Department of Veterans Affairs, Program Contracting Activity Central, and signed by Contracting Officer Bridget E. May.

The Department of Veterans Affairs (VA) is issuing a presolicitation notice for project #675-106, "Expand Radiology & Oncology Minor Construction" at the Orlando VA Medical Center. This project involves design-bid-build minor construction, including site preparation, demolition, and the furnishing of labor and materials for general construction, alterations, civil, structural, fire suppression, plumbing, mechanical, and electrical work. The solicitation, numbered 36C77626R0035, will be a Request for Proposals (RFP) issued in mid to late-February 2026, conducted under FAR part 15. It is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with a NAICS code of 236220 and a size standard of $45.0 million. The estimated magnitude of construction is between $10,000,000 and $20,000,000, with a performance period of approximately 450 calendar days. All questions must be submitted in writing to Shawn.Tavernia@va.gov.

This document is an amendment to Solicitation Number 36C77626R0035, issued by the Department of Veterans Affairs, Program Contracting Activity Central. The amendment, number 0005, dated March 11, 2026, primarily removes "Attachment 1 - Specifications" from the solicitation. This removal is due to "Attachment 3 - Specs REV_02-26-2026" providing the most recent revision of the specifications. Offers must acknowledge receipt of this amendment by completing items 8 and 15 and returning one copy, acknowledging on each offer copy, or sending a separate communication. Failure to acknowledge may result in rejection of the offer. All other terms and conditions of the original solicitation remain unchanged. The amendment is signed by Bridget E. May, Contracting Officer, and is effective March 31, 2026.

Amendment 0003 for solicitation 36C77626R0035, issued by the Department of Veterans Affairs, Program Contracting Activity Central, revises the original solicitation dated March 11, 2026. This amendment, effective March 23, 2026, explicitly removes Amendment 0001 for administrative reasons and provides a copy of the Site Visit Sign-in Sheet as an attachment. Offerors must acknowledge receipt of this amendment by completing items 8 and 15, returning copies, acknowledging receipt on their offer, or sending a separate communication, ensuring it is received before the specified offer receipt deadline. The amendment emphasizes that all other terms and conditions of the original solicitation remain unchanged.

The document is a sign-in sheet for a site visit related to the federal government RFP 36C77626R0035, titled "Expand Radiology & Oncology Minor Construction - Lake Nona VAMC." The site visit took place on March 23, 2026, at 1:00 PM (EST). The attendees include government personnel from VHA PCAC and Lake Nona VAMC, such as Contract Specialists, an Engineer/COR, and a Contracting Officer. Various private companies, including ADVON Corp., Precision Mechanical, Schwenn Services, Talion Cust (Prime), D.F.I., FHS, CAVA, Florida HVAC systems, Blue Cort, BCDC, KEE /PM, NES, BRIET, DPC, Engineered Air, Frontline integration, RANDALL ELECTRIC, AMEL BOULDER, and Levitan InmexGroup, were also represented by their respective personnel. The sign-in sheet records names, company/title, email addresses, and phone numbers of all participants, indicating a mandatory pre-proposal meeting or site inspection for potential contractors interested in bidding on the construction project at the Lake Nona VAMC.

This government file, an amendment to solicitation number 36C77626R0035, issued by the Department of Veterans Affairs, Program Contracting Activity Central, extends the deadline for proposal submissions. The original due date of April 8, 2026, has been revised to April 22, 2026, at 2:00 PM EDT. This modification, identified as amendment number 0002, ensures that all offerors are aware of the updated submission timeline, with all other terms and conditions of the original solicitation remaining unchanged. The amendment emphasizes that offerors must acknowledge receipt of this change to ensure their proposals are considered.

This Request for Proposals (RFP) from the Department of Veterans Affairs, solicitation number 36C77626R0035, is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside for construction, alteration, or repair work. The project, 675-106 Expand Radiology and Oncology at the Orlando VA Medical Center, involves preparing the site, including demolition, and furnishing labor and materials. The estimated magnitude of construction is $10,000,000 to $20,000,000, with a mandatory performance period of 450 calendar days after the Notice to Proceed. Offers are due by April 8, 2026, at 2:00 PM EDT. A bid guarantee of 20% of the proposal price, not exceeding $3,000,000, is required. Proposals must be submitted electronically in three separate volumes (Past Performance, Price, and Administrative) with specific formatting and content requirements. Past performance will be evaluated based on recency, relevancy, and quality of projects over $10 million within the last ten years in active healthcare environments, particularly the VHA. Price will be evaluated for reasonableness, with a complete breakdown of division pricing required. The government reserves the right to award without negotiations and prioritizes best value, with past performance approximately equal to price.

The document outlines the "Expand Radiology and Oncology at Lake Nona" project for the Orlando VA Healthcare System. It details construction requirements, including general construction, alterations, and the expansion of radiology and oncology departments. The project involves civil, structural, fire suppression, plumbing, mechanical, and electrical work. Key aspects include safety, security, utility management, phased construction to maintain hospital operations, and environmental protection. The document also specifies requirements for professional surveying, as-built drawings, and a comprehensive warranty management plan with defined response priorities for various service needs. Provisions for hazardous material disposal, particularly PCB transformers and capacitors, are also included.

The project at the Orlando VA Medical Center focuses on expanding and renovating the Radiology & Oncology department at the Lake Nona Campus. It involves a 16,779 SF expansion of radiology and mechanical space and a 4,935 SF renovation of existing adjacent areas, totaling 22,486 SF. The work is phased (Phase 1, 2, and 3) to ensure life safety egress during construction. The project adheres to strict codes, including NFPA 101 Life Safety Code, International Building Code, and VA-specific design requirements, with an emphasis on fire protection, accessibility, and records management. Consultants for architecture, MEP, civil/structural, and security are involved. The facility will be fully sprinklered and includes detailed plans for MRI zone safety, mechanical, electrical, plumbing, and fire alarm systems.

The document outlines the specifications for the "Expand Radiology and Oncology at Lake Nona" project at the Orlando VA Healthcare System. The project involves general construction and alterations, including civil, structural, fire suppression, plumbing, mechanical, and electrical work. Key aspects include detailed safety requirements, security procedures for personnel and documents, and phased construction to maintain medical center operations 24/7. The contractor is responsible for site preparation, demolition, utility coordination, and adherence to various building codes and VA master specifications. The document also covers requirements for surveying, as-built drawings, and a comprehensive warranty management plan, emphasizing timely response to repair work based on priority codes.

The Orlando VA Medical Center (OVAMC) is undertaking a large-scale project, "Expand Radiology and Oncology at Lake Nona" (Project Number: 675-106), requiring a comprehensive Pre-Construction Risk Assessment (PCRA) and Infection Control Risk Assessment (ICRA). The project, managed by Kevin Glover, is classified as a "Large Scale" activity, entailing extensive construction and alterations over six months. This involves general construction, civil, structural, fire suppression, plumbing, mechanical, and electrical work. The PCRA identifies critical control measures for large-scale activities, including excavation, dust, pollution prevention, crane lift, fall protection, and confined entry plans. The ICRA, deemed necessary due to the project's nature, classifies the activity as Category D (Large-scale) with a "Low Risk" patient category, leading to a Level III infection prevention and control precautions. This requires critical barriers, negative pressurization, and continuous monitoring to prevent infection risks. The document also includes de-escalation checklists, affected area assessments, and detailed safety protocols, emphasizing communication, coordination, and adherence to OSHA and TJC standards.

The Department of Veterans Affairs (VA) is issuing a Justification and Approval (J&A) for Other Than Full and Open Competition for the Expand Radiology & Oncology Minor Construction project at the Orlando VA Medical Center (VAMC). This J&A specifically addresses the procurement of certain brand-name construction materials to ensure standardization and compatibility with existing systems. The required brand-name items include Lenel Ongaurd for physical security access control, PELCO for cameras, Rauland-Borg Responder 5 for the nurse call system, and Scien Building Solutions and Dynafire for fire alarm system programming. The total project magnitude is estimated between $10,000,000 and $20,000,000. The justification for using brand-name items is based on the need for compatibility with currently installed systems at the Orlando VAMC, avoiding significant duplication of costs, and preventing functional issues. The statutory authority cited is "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements." Market research was conducted, confirming compliance with the Buy American Act for all specified brand-name items. While specific components are brand-name, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside.

The document outlines various government contract opportunities, primarily focusing on IT and communication services. It details requirements for different types of services, including network infrastructure, data management, and secure communication systems. Key sections address proposal submission guidelines, evaluation criteria, and contract terms. The file appears to be a compilation of solicitations, each with specific technical specifications and performance expectations. It also includes general clauses regarding compliance, security, and project management, common in federal and state government procurement. The emphasis is on securing reliable and efficient technological solutions, highlighting the government's need for robust and secure IT infrastructure to support its operations.

The VAAR 852.219-75 clause outlines limitations on subcontracting for VA contracts, ensuring compliance with 38 U.S.C. 8127(l)(2). Offerors must certify that if awarded a contract, they will adhere to specific subcontracting limits based on the contract type: 50% for services, 85% for general construction, and 75% for special trade construction, restricting payments to non-certified SDVOSBs or VOSBs. The clause clarifies that work further subcontracted by similarly situated certified SDVOSB/VOSB subcontractors counts towards these limits, while direct costs (for services) and material costs (for construction) may be excluded. Offerors acknowledge that false certifications can lead to criminal, civil, or administrative penalties. The VA reserves the right to request documentation to verify compliance and can impose remedial actions for non-compliance. A formal, signed certification must be submitted with the offer; failure to do so will result in the offer being deemed ineligible.

The document outlines a mandatory site visit for the "Expand Radiology & Oncology at Lake Nona Minor" project, scheduled for Monday, March 23, 2026, at 1:00 PM ET. Participants are to meet at the Orlando VA Medical Center, 13800 Veterans Way, Orlando, FL 32827. Attendees must use the South Employee/Contractor Entrance and park in designated areas of the west (level 3A or above) or east (any level) parking garages. All participants are required to report to Conference Room 1M718, First Floor, Building 2 (Hospital Building). Kevin Glover can be contacted at 407-840-1725 for assistance. The document also includes architectural drawings and a site plan for the VAMC Orlando, Florida, dated June 4, 2010, indicating future expansion areas for the hospital/clinic, parking garages, and a warehouse, with a focus on overall plan details and various scales for different drawings. The building is fully sprinklered, and the project number is 673-950.

The Past Performance Questionnaire (PPQ) is a crucial document issued by the VA Program Contracting Activity Central (PCAC) for evaluating offerors seeking federal government contracts. It is structured into two main sections: 'Contract Information,' completed by the offeror, and 'Evaluator Information,' completed by the client. The offeror provides details such as company name, contact information, contract title, number, type, location, award dates, and original and final prices. They also describe the project's scope and its relevance to the current submission. The client/evaluator verifies Section 1 information and rates the offeror's performance across several key areas: quality, schedule/timeliness, communication, management/personnel, cost/financial management, and subcontract management. Adjectival ratings (Outstanding, Above Average, Satisfactory, Unsatisfactory, Not Applicable) with clear definitions are provided to guide the evaluation. The PPQ aims to assess a firm's ability to perform the work described in the solicitation, with completed questionnaires submitted back to the requesting firm for inclusion in their proposal. Submissions after the specified deadline will not be accepted or evaluated.

The document,

The document is a blank construction program estimate worksheet, VA Form 6238, designed by the Department of Veterans Affairs. It is structured to detail various aspects of a construction project's cost estimation across 28 sheets. The first sheet provides a summation of total estimated costs for 27 different construction divisions, ranging from "Special Sections" (Division 00) to "Electrical Power Generation" (Division 48), with dedicated lines for overhead, profit, and bonds at specified percentages. Subsequent sheets (2-28) are identical templates for each of these 27 divisions, allowing for detailed breakdowns of labor and materials, including quantity, unit, and cost per unit, to arrive at a total for each item and a section total for the division. This form is used for various estimate types—no design completed, preliminary design, and final design—and can be marked for new or alteration projects. It serves as a comprehensive tool for meticulously documenting and calculating construction project costs, ensuring a structured approach to budgeting and financial oversight within the Department of Veterans Affairs.