Argonne Research Project Management System RFI

Argonne National Laboratory is seeking a Software-as-a-Service (SaaS) solution, emphasizing product innovation, expedient implementation, predictable costs, low overhead, and enhanced customer support. The RFP outlines extensive technical requirements, including secure hosting on vendor-provided and maintained servers within a three-tier separated network architecture. Key security features such as firewalls, IPS/IDS, DLP, anti-malware, and robust incident detection are mandatory. The software must be accessible via encrypted web sessions (TLS/HTTPS >=1.2, +128-bit cipher) without client-side downloads and support major web browsers equally. Data encryption, key management, backup, and recovery for sensitive data are critical. The solution must be subscription-based, utilize a single code-base, and have all hosted hardware and data, including backups, located within the continental United States. The RFP also details comprehensive requirements for system architecture, hosting operations, security event logging, backup and recovery, password management, data protection, security breach protocols, support, service levels, product release, and maintenance.

Addendum No. 1 to Request for Information (RFI) No. 6-P124-I--05530-00, issued by the U.S. Department of Energy's Argonne National Laboratory, extends the submission deadline for the Research Project Management System RFI from November 26, 2025, to December 10, 2025, at 5:00 PM Central Time. It also attaches the Argonne National Laboratory Software as a Service (SaaS) Requirements document and provides answers to 56 vendor questions. Key requirements include FedRAMP Moderate or better certification for SaaS solutions (on-premise is also acceptable), U.S.-based and U.S.-staffed cloud provider datacenters, and integration capabilities via REST, AMPQ Event, or ETL. The anticipated user base is 300-600, with an estimated 10-30 distinct workflows. The RFI seeks a system that aligns with out-of-the-box functionality, meets long-term needs, and fosters a strong vendor partnership. Project success will be measured by scope, timeline, budget, and stakeholder support. The responses to this RFI will inform the framework for budget constraints and cost expectations.

UChicago Argonne, LLC, managing Argonne National Laboratory, seeks information for a Research Project Management System (RPMS) under RFI No. 6-P124-I--05530-00. The RFI aims to identify commercial-off-the-shelf (COTS) or custom solutions to standardize and automate work acceptance, enhance risk evaluation, and provide robust oversight for research projects. Argonne's current processes are fragmented, leading to inefficiencies. The desired RPMS must support configurable workflows, integrate with existing systems, provide real-time dashboards, and ensure compliance with federal regulations. Key requirements include workflow management, reporting, analytics, security, and integration capabilities. Responses, due by November 26, 2025, will inform Argonne's potential decision to issue a formal solicitation or pursue other alternatives.