Mobile SLAM LiDAR Scanning Systems

The Centers for Disease Control and Prevention (CDC), on behalf of the National Institute for Occupational Safety and Health (NIOSH) Pittsburgh Mining Research Division (PMRD), has issued Request for Quotations (RFQ) 75D301-26-Q-79246. The objective of this solicitation is to procure two complete, handheld or backpack-mounted mobile SLAM LiDAR scanning systems to conduct repeatable 3D deformation measurements of mine entries, roof, floor, and rib movements. The procurement is structured as a manufacturer-neutral, firm-fixed-price purchase order. Eligible systems must feature a nominal dynamic range noise of ≤±3 mm, static range noise of ≤±2 mm, indoor accuracy of ≤±10 mm, and a minimum measurement range of 0.5 to 25 meters. The contractor must deliver all associated hardware (including data-loggers, batteries, and protective cases), compatible software licenses for point-cloud data processing and export, a minimum one-year warranty, and at least 24 hours of virtual instructor-led training for three government personnel. All deliverables, including hardware, software, and training, must be completed within 60 calendar days of contract award. Quotations must be submitted to Contract Specialist Alyssa Thomas by September 17, 2026, at 10:00 AM ET. The contract will be awarded to a responsible vendor utilizing simplified acquisition procedures on a lowest-price, technically acceptable (LPTA) basis. If proposed systems incorporate artificial intelligence, vendors must submit an AI Compliance and Risk Management Plan.

This government document is an Artificial Intelligence (AI) Use Compliance and Risk Management Plan template for CDC/HHS contractors. It is required when a contractor plans or proposes to use AI during contract performance, even if the primary deliverable is not AI development. The template functions as a compliance and risk management tool, requiring contractors to detail the following: - **Background & Classification:** Identifies the AI tool, its specific task/function, whether usage is required or optional, and its classification (e.g., Generative AI, Computer Vision, or Natural Language Processing). - **Ownership & Technical Details:** Identifies key contractor and CDC/HHS contacts, expected users, and technical specifications, including hosting environments and FedRAMP authorization status. - **Data Governance:** Discloses what types of government data (including PII/PHI) will be processed, stored, or generated, and whether data will be used for model training or shared with third parties. - **Risk & Safeguards:** Assesses whether the system is "high-impact" and details the verification procedures, human-in-the-loop reviews, and security measures in place to prevent data leakage and misuse. - **Monitoring & Incident Response:** Establishes protocols for monitoring performance drift, prompt injection, and data leakage, alongside standard operating procedures for reporting incidents to CDC/HHS. Finally, the document requires a formal contractor affirmation to ensure no AI tools are utilized without explicit Contracting Officer approval, and that government data will not be used to train unauthorized models.

This document is Attachment 2 (Minimum Requirements Compliance Checklist) for Request for Quotation (RFQ) No. 75D301-26-Q-79246, issued by the federal government for Mobile SLAM LiDAR Scanning Systems. The checklist serves as a technical evaluation tool to determine if a vendor's proposed solution meets the Government's minimum specifications. To be deemed technically acceptable, the proposed solution must meet all listed requirements, and vendors must cite supporting manufacturer literature for verification. Key technical and operational requirements include: - **System Performance:** A mobile SLAM LiDAR system capable of mapping confined underground mines, featuring a horizontal field of view of at least 360 degrees, a vertical field of view of at least 270 degrees, and a measurement range of 0.5 to 25 meters. - **Accuracy:** Dynamic range noise of +/-3 mm or better, static range noise of +/-2 mm or better, and indoor accuracy of +/-10 mm or better. - **Hardware & Software:** Inclusion of all necessary operational accessories (batteries, carrying systems, protective cases) and software licenses supporting common export formats (E57, LAS/LAZ, PTS/PTX, CSV/XYZ) without requiring continuous internet access. - **Support & Training:** A minimum one-year warranty, complete user documentation, and at least 24 hours of virtual instructor-led training for three government personnel. - **Delivery:** Full delivery of two complete and operational systems within 60 calendar days of contract award. Quoters must identify the manufacturer and model, confirm the completeness of the system, and note any deviations.