X--Seasonal Housing for Billings and Miles City MT

This amendment to solicitation 140L3626Q0003, amendment number 0002, extends the due date for submitting quotes to March 20. It also provides answers to Requests for Information (RFIs) as detailed in an attachment dated March 5, 2026, and updates the contracting officer's email address to christopher_brailer@ios.doi.gov. The period of performance for the contract is set from April 18, 2026, to October 17, 2026. This document outlines the methods for offerors to acknowledge receipt of the amendment, emphasizing that failure to do so by the specified deadline may lead to the rejection of their offer. It also includes standard government contract modification forms and details for administrative changes.

This document outlines answers to Requests for Information (RFIs) regarding a government solicitation, focusing on clarification of room needs and other logistical details. The scope of work has changed to include specific room requirements for Billing, MT (20 rooms total: 18 double occupancy with 10 actual double, 2 single occupancy) and Miles City, MT (6 rooms total: 4 double occupancy with 2 actual double, 2 single occupancy). The solicitation close date has been extended to 3/20/2026. Key clarifications include confirmation that a tax-exempt certificate will be provided, hotels must meet Statement of Work (SOW) requirements (disregarding a mentioned attachment), pricing should be a unit price per room, and the agency will pay up to the extended lodging rate per room. A final award decision is anticipated potentially one week after the solicitation closing.

This government file is an amendment to solicitation number 140L3626Q0003/0001, dated February 4, 2026. The primary purpose of this amendment is to extend the due date for the submission of quotes to March 13, 2026, and to provide answers to Requests for Information (RFIs) as detailed in an attachment. The period of performance for the contract is specified as April 18, 2026, to October 17, 2026. The document outlines methods for offerors to acknowledge receipt of the amendment, including completing specific items on the form, acknowledging it on each offer copy, or sending a separate communication. Failure to acknowledge the amendment by the specified date may lead to the rejection of an offer. It also provides instructions for changing an already submitted offer due to the amendment. The amendment form includes standard government contract modification fields, indicating that all other terms and conditions of the original solicitation remain unchanged.

This document addresses questions regarding a new government contract for lodging. Key requirements include flexibility on hotel class as long as the Statement of Work is met, acceptance of exterior doors, and a preference for fewer separate hotel locations if multiple are submitted. In-room safes are not required, and this is a new contract with an award decision expected within one month of solicitation closure. For lodging in houses/apartments, the government anticipates no occupant turnovers during the contract period. While there may be flexibility on the April 18, 2026, start date, an April 26 date can be accommodated. The government will accept larger dwellings with shared living spaces for the two-bed privacy requirement, where two beds have their own bathroom separate from other beds. Two separate beds in a single bedroom are allowed, with occupants separated by gender. Multiple units within a 25-mile radius are acceptable to meet the requirements.

This government solicitation, 140L3626Q0003, is a Request for Quote (RFQ) issued by the Department of Interior, Bureau of Land Management (DOI, BLM), Montana State Office. The RFQ seeks temporary housing services in Billings and Miles City, MT, and is designated as a 100% Service-Disabled Veteran-Owned Small Business Set-Aside. The North American Industry Classification System (NAICS) code is 531110, with a size standard of $34 million. Quotes are due by March 6, 2026, 1400 MST, and must be emailed to Christopher Brailer (cbrailer@blm.gov). Offerors must be registered in the System for Award Management (SAM) and ensure their representations and certifications are current. The solicitation outlines specific instructions for quote preparation, evaluation factors (price and suitability of lodging), and various Federal Acquisition Regulation (FAR) clauses and Department of the Interior Acquisition Regulation (DIAR) clauses that govern the contract, including requirements for electronic invoicing through the IPP system. The contract will be a firm-fixed-price, single-award contract.

The Bureau of Land Management (BLM) is seeking temporary housing in Miles City, MT, for seasonal employees, primarily wildland firefighters, from April 18 to October 17, 2026. The housing must be within 25 miles of the Eastern Montana/Dakotas District Office and accommodate eight beds across four double-occupancy rooms. Two beds require a private unit with a full bathroom, while the remaining six can be grouped, with a maximum of four people per full bathroom. Acceptable residences include hotels, motels, houses, or apartments, provided they meet all local, state, and federal health and safety requirements. The housing must include utilities (water, power, sewer, trash, Wi-Fi), and the contractor is responsible for all maintenance. The government will not pay a security deposit but will reimburse for damages beyond normal wear and tear. Specific requirements vary for hotels/motels versus houses/apartments, but all must be furnished (for houses/apartments) and include HVAC. Employees will not check in/out during absences and may leave personal belongings. The government will conduct background and drug tests on employees, but not on housing providers. Invoices will be paid monthly, and quotes should identify a per-person, per-month rate.

The Bureau of Land Management (BLM) is seeking temporary housing in Billings, MT, for seasonal wildland fire employees from April 18 to October 17, 2026. The objective is to provide housing due to a lack of affordable options, meeting mission requirements. The housing must be within 25 miles of the Billings Fire Campus and accommodate 10 double-occupancy rooms, with specific bathroom and privacy requirements for co-ed living. Acceptable residences include hotels, motels, houses, or apartments, adhering to all health and safety regulations. Employees may leave belongings during assignments. The contractor is responsible for utilities (water, sewer, garbage, Wi-Fi), maintenance, and yard work. The government will not pay a security deposit but will reimburse for damages beyond normal wear and tear. No background, credit, or drug checks will be performed on government employees. Invoices will be paid monthly. Specific requirements are outlined for hotel/motel rooms (e.g., maid service, HVAC, TV, phone, micro-fridge, microwave, amenities) and house/apartment units (e.g., furnished, HVAC, full kitchen, amenities, exterior landscaping). Quotes should include a per-person, per-month rate.