ContractSources Sought

Third Party Collections Program

DEPT OF DEFENSE• HT001126RFI0239
Response Deadline
Apr 10, 2026
Deadline passed
Days Remaining
0
Closed
Set-Aside
Full & Open
Notice Type
Sources Sought

Contract Opportunity Analysis

The Defense Health Agency, within the Department of Defense, is seeking information from vendors for a Third Party Collections Program supporting military treatment facilities and the recovery of healthcare costs from third-party payers. The work centers on medical billing and collections functions in the Military Health Services environment, including other health insurance identification and verification, claim generation and submission, unpaid claim follow-up, denials management, payment posting, and refund management, with use of the Government Billing Solution. The requirement emphasizes experience with MHS Uniform Business Office policies, data security, HIPAA compliance, staff qualifications, and related quality control and reporting deliverables such as monthly aging reports and quarterly DD 2570 reports. This is a sources sought/RFI for planning purposes only, with an anticipated period beginning in March 2027 and not exceeding five years, and capability statements are due by April 10, 2026 to the listed DHA contacts.

Solicitation Documents

3 Files
HT001126RFI0239 Third Party Collections Program - Amendment 0001.pdf
PDF•157 KB•Mar 26, 2026
AI Summary
The Defense Health Agency (DHA) has issued a Request for Information (RFI) to identify vendors capable of providing Third Party Collections Program (TPCP) services. This RFI seeks information from companies experienced in medical billing, collections, denial management, payment posting, and refund services within a Medical Health Services (MHS) environment, particularly with the Government Billing Solution (GBS). The anticipated contract period will not exceed five years, commencing in March 2027. The DHA is requesting capability statements by April 10, 2026, including administrative information and responses to specific questions regarding experience, understanding of MHS Uniform Business Office (UBO) policies, training acquisition, and feedback on the draft Performance Work Statement (PWS). This RFI is for planning purposes only and does not constitute a commitment to procure services.
DRAFT PWS - Third Party Collections Program.pdf
PDF•630 KB•Mar 26, 2026
AI Summary
This Performance Work Statement outlines the requirements for a contractor to manage the Military Treatment Facilities' Third Party Collections Program for the Department of War/Defense Health Agency. The program centralizes billing and collection activities for healthcare services provided to beneficiaries with Other Health Insurance (OHI) using the Government Billing Solution (GBS). Key services include OHI identification and verification, claim generation and submission, follow-up on unpaid claims, denials management, payment posting, and refund management. The contractor must adhere to federal regulations, maintain a quality control plan, and ensure staff qualifications, including security clearances and relevant experience. The contract emphasizes data security, HIPAA compliance, and performance objectives to standardize and optimize revenue within the enterprise. Deliverables include monthly aging reports, quarterly DD 2570 reports, and monthly invoices.
HT001126RFI0239 Third Party Collections Program.pdf
PDF•126 KB•Mar 26, 2026
AI Summary
The Defense Health Agency (DHA) has issued a Request for Information (RFI) to identify vendors capable of providing Third-Party Collections Program (TPCP) services. This RFI, HT001126RFI0239, is for planning purposes only and does not constitute a commitment to an RFP. The DHA is authorized to recover healthcare costs from third-party payers for services provided at military treatment facilities. The anticipated contract period will begin in March 2027 and will not exceed five years. The DHA is seeking information on companies' experience with Government Billing Solution (GBS), medical billing, collections, denial management, payment posting, and refund services within the Military Health Services (MHS) environment, as well as their understanding of MHS Uniform Business Office (UBO) policies. Interested parties are requested to submit a Capability Statement by April 3, 2026, including administrative information and details on their experience and capabilities.

Related Contract Opportunities

Project Timeline

postedOriginal Solicitation PostedMar 11, 2026
amendedLatest Amendment· Description UpdatedMar 26, 2026
deadlineResponse DeadlineApr 10, 2026
expiryArchive DateApr 25, 2026

Agency Information

Department
DEPT OF DEFENSE
Sub-Tier
DEFENSE HEALTH AGENCY (DHA)
Office
DEFENSE HEALTH AGENCY

Point of Contact

Name
Theophilus Agyare

Place of Performance

Falls Church, Virginia, UNITED STATES

Official Sources

View on SAM.gov