Microsoft 365 Education License - Renewal

This government Request for Quote (RFQ) (M0026426Q0073) is a total small business set-aside for the Marine Corps Installations National Capital Region (MCINCR) to procure Microsoft 365 Education products and services for the Marine Corps University (MCU). The solicitation seeks a single firm-fixed-price award on an "all-or-none" basis for a base period from July 1, 2026, to June 30, 2027. Key requirements include technical compliance, proof of authorized reseller status for Microsoft 365 Education products, and adherence to specific delivery schedules. Quoters must submit manufacturer names and part numbers, confirm delivery capability, and provide reseller documentation. Evaluation criteria include technical capability, price reasonableness, and past performance, with an emphasis on using the Supplier Performance Risk System (SPRS). Payment will be processed via Wide Area Workflow (WAWF) with Net 30 terms. The RFQ also incorporates various FAR and DFARS clauses, including those related to small business programs, electronic payment, and unique item identification.

The Marine Corps University (MCU) is seeking to procure Microsoft 365 A5 and associated licenses for faculty and students, totaling an estimated cost of $176,932. This action uses an exception to fair opportunity due to the brand-name requirement for Microsoft products, authorized under FAR 12.201-1 and 10 U.S.C. 3204(a)(1). MCU requires Microsoft 365 A5 for its comprehensive suite of enterprise applications, advanced security features (including FEDRAMP-aligned controls), analytics, unified communications, seamless integration, and centralized management tools, which are deemed essential for its academic and operational mission. Market research confirmed that no other commercial productivity suites meet the government's minimum requirements for security, compliance, interoperability, and enterprise integration. The procurement will be a Firm-Fixed-Price order under an open-market contract, with pricing determined fair and reasonable through comparison with market data and competitive quotes on SAM.gov. The government will reassess market conditions for future acquisitions to identify potential alternative solutions.