Microsoft 365 Data Migration Project

This federal solicitation (N6471026Q00160003) is issued by the Strategic Weapons Facility Pacific (SWFPAC), a component of the U.S. Navy, to secure professional migration services. The project entails migrating a mission-critical legacy Microsoft Access 2003 database to the Navy’s pre-established Microsoft 365 cloud environment, known as "Flank Speed." The selected vendor must possess technical competency in legacy database migrations and hold active Microsoft certifications in Microsoft 365 and SharePoint Online. Because the vendor will not have access to live data due to security protocols, they are required to design an optimized, scalable data schema using SharePoint Online as the data repository. This schema must support key situational entities, including warehouse locations, personnel assignments, and general and serialized gear inventories. Additionally, the vendor will build a unified Power Apps user interface and automate workflows through Power Automate for assignment lifecycles, approval routing, document generation, and transactional auditing. The contract is structured as a competitive, brand-name, single-award, firm-fixed-price contract with ten distinct deliverables. These range from the initial system architecture plan to final knowledge transfer and handoff documentation. Performance is 100% remote at the contractor's facility, with a strict period of performance spanning 180 calendar days from the date of award. Proposals are evaluated based on technical capability, price, and past performance.

This document details the Questions and Answers (Q&A) for Solicitation N6471026Q0016, Amendment 0003, issued by the Strategic Weapons Facility Pacific (SWFPAC). The solicitation seeks a contractor to modernize a legacy Microsoft Access 2003 database into a Microsoft 365 and SharePoint Online/Power Platform solution within the Navy's secure "Flank Speed" (IL5) environment. Key details clarified by the Government include: - **Scope & Legacy Data:** The project involves migrating approximately 18 tables containing four core entities (ranging from 500 to 3,000 records each). No live production data or Controlled Unclassified Information (CUI) will be shared; structural database schemas will be provided after award. - **Technical Environment:** The solution must use standard SharePoint Online and Power Platform capabilities under G5 licensing. Premium connectors, Dataverse, and AI Builder are not standard or pre-approved. The target user base is under 15 direct users. - **Technical Qualifications:** Microsoft 365 and SharePoint Online certification requirements can be met by personnel-level credentials (e.g., MS-102) or documented equivalent technical experience. Subcontractor credentials and commercial past performance are acceptable. - **Security & Administration:** Contractors must possess Cybersecurity Maturity Model Certification (CMMC) Level 1 (Self) status reflected in the SPRS at the time of award. No Facility Clearance (FCL) is required. - **Contract Terms:** The contract features a 180-day period of performance. The single CLIN will be split into multiple CLINs to allow partial invoicing upon the acceptance of individual deliverables. The proposal deadline is extended to September 14, 2026.

This document is Amendment 0003 to Solicitation N6471026Q0016, issued on September 8, 2026, by the Strategic Weapons Facility Pacific (SWFPAC) Financial Receiving Officer of the U.S. Navy, located in Silverdale, WA. The primary purpose of this amendment is to address and answer additional questions received from prospective offerors. To facilitate this, a new attachment titled "Solicitation N6471026Q0016 AMD 0003 Questions and Answers" has been added to Section J (List of Attachments). All other terms, conditions, and provisions of the original solicitation remain unchanged and in full force. Offerors must acknowledge receipt of this amendment prior to the specified hour and date for receipt of offers.

This federal government document is a Brand Name Justification issued by the Department of the Navy's Strategic Weapons Facility Pacific (SWFPAC) on Naval Base Kitsap - Bangor. The purpose of the action is to acquire custom IT professional services to migrate a legacy, mission-critical Microsoft Access 2003 inventory and warehouse management database to the Navy’s standardized Microsoft 365 (M365) enterprise cloud environment, known as "Flank Speed." Under the statutory authority of 10 U.S.C. § 3204(a)(1), SWFPAC restricts the technical development strictly to Microsoft-native enterprise components, including Microsoft SharePoint Online for data storage, Power Apps for front-end user-interfaces, and Power Automate for workflows and document generation. Market research indicates that alternative software brands pose significant risks to data integrity and would require excessive time, cost, and technical oversight compared to the native Flank Speed ecosystem. Although the brand name restriction limits software options, the procurement will be posted on SAM.gov to ensure maximum competition among qualified IT service providers. The Contracting Officer has determined that the anticipated cost is fair and reasonable. The justification was formally certified and approved on September 3, 2026.

This federal solicitation (N6471026Q00160002) issued by the Strategic Weapons Facility Pacific (SWFPAC), a component of the U.S. Navy, seeks professional migration services to transition a legacy Microsoft Access 2003 database to Microsoft 365/SharePoint Online (the Navy's "Flank Speed" environment). The procurement is conducted as a competitive brand-name requirement restricted to original equipment manufacturer (OEM) Microsoft technologies, requiring interested vendors to hold active Microsoft certifications. The scope of work entails designing a scalable, secure SharePoint Online data schema to manage warehouse locations, personnel assignments, and serialized and general gear inventory. Utilizing synthetic test data, the contractor must develop a unified Power Apps user interface and automate tracking, document generation, approval routing, and transactional logging workflows via Power Automate. The contractor is also responsible for producing comprehensive as-built documentation, migration guides, and conducting a formal knowledge transfer session for internal developers. This firm-fixed-price acquisition is set aside for Women-Owned Small Businesses (WOSB) under NAICS code 541512 (Computer Systems Design Services). All work must be performed 100% remotely at the vendor's facility with zero authorized on-site travel or physical base access. The contract features a strict performance period of 180 calendar days from the date of award. Quotes must encompass all ten listed deliverables to be considered responsive for a single-award contract, with proposals due by September 14, 2026.

This document is Amendment 0002 for solicitation N6471026Q0016, issued by the Strategic Weapons Facility Pacific (SWFPAC) of the U.S. Navy. The amendment updates several contract details, adds a Brand Name Justification for Microsoft products, answers vendor questions, and extends the quote submission deadline to September 14, 2026. The procurement is a competitive, brand-name requirement for Microsoft 365 and SharePoint Online ("Flank Speed") cloud environments. The government intends to issue a single, firm-fixed-price contract to a vendor holding Microsoft 365 and SharePoint Online certifications. The scope of work involves database architecture, custom Power Apps user interfaces, and Power Automate workflow deliverables, which must be completed within 180 calendar days of the contract award. The amendment restructures the contract line items (CLINs) by modifying CLIN 0001 from a database migration task to a "System Architecture & Design Plan" with a reduced 45-day period of performance. It also adds nine new firm-fixed-price CLINs (0002 through 0010) covering specific tasks such as infrastructure support, data entry interfaces, relational and approval workflows, document generation, and knowledge transfer. Inspection, acceptance, and delivery terms are established for each new CLIN, with performance timelines ranging from 160 to 180 calendar days. All other terms and conditions remain unchanged.

This document contains Questions and Answers (Q&A) for Solicitation N6471026Q0016, Amendment 0002, issued by the Strategic Weapons Facility Pacific (SWFPAC). The procurement is for migrating a legacy Microsoft Access 2003 database to a Microsoft 365 and Power Platform solution within the Navy's Flank Speed (IL5) environment. Key clarifications provided by the Government include: - **Certifications:** Individual personnel certifications (such as MS-102) satisfy the Microsoft 365 and SharePoint Online requirement. Legacy SharePoint credentials, Power Platform certifications (PL-200/PL-400) as supporting evidence, or documented equivalent technical experience are also acceptable. - **Teaming and Past Performance:** Commercial (non-federal) past performance is acceptable. Prime contractors may utilize subcontractor experience and certifications. - **Performance & Environment:** The 180-day contract is 100% remote. Direct access to the Flank Speed tenant is not guaranteed; vendors should assume development will occur in their own environments with deployment support provided to the Government. CMMC Level 1 (Self) is required, and no Controlled Unclassified Information (CUI) or live data will be shared. - **Deliverables & Testing:** The Government will provide structural database info (no live data) post-award. Vendors must support a minimum of two User Acceptance Testing (UAT) cycles. - **Contract Structure:** Amendment 0002 extends the proposal due date to September 14, 2026, at 5:00 PM PST. To facilitate partial invoicing, deliverables are split into distinct CLINs: D.1 is due within 45 days, D.2–D.8 within 160 days, and D.9–D.10 within 180 days of award.

This federal solicitation (N6471026Q0016) is issued by the Navy’s Strategic Weapons Facility Pacific (SWFPAC) for Microsoft 365 database migration services. The agency is seeking a qualified vendor to migrate a mission-critical, legacy Microsoft Access 2003 database—used for warehouse inventory and personnel tracking—to the Navy's "Flank Speed" Microsoft 365/SharePoint Online cloud environment. The selected contractor will design an optimized target schema using SharePoint Online as the data repository, develop custom user interfaces with Power Apps, and build relational and approval workflows using Power Automate. Key deliverables include system architecture plans, automated document generation, custom transaction logging, and a comprehensive migration support guide. Because the vendor will not have access to live data due to security protocols, they must build the database structure and validate it using synthetic test data before guiding the internal team through the final data import. This is a competitive, firm-fixed-price, brand-name requirement restricted to Microsoft-certified vendors. The work will be performed 100% remotely at the vendor’s facility over a 180-day period of performance. Offers are due by September 8, 2026, at 5:00 PM Local Time, and will be evaluated based on technical capabilities, price, and past performance.

This federal solicitation (N6471026Q00160001) is issued by the Navy's Strategic Weapons Facility Pacific (SWFPAC) for a firm-fixed-price "Migration Services Contract." The objective is to secure professional services to migrate a legacy, mission-critical Microsoft Access 2003 database to the Navy’s pre-established Microsoft 365 cloud environment, known as "Flank Speed." The selected vendor will evaluate the legacy database structure and design an optimized target architecture using SharePoint Online (SPO) as the primary data repository. The contractor will develop a unified Power Apps interface and Power Automate workflows to handle relational data linking, workflow state management, automated document generation, transaction logging, and comprehensive archiving. Additionally, the vendor must provide synthetic test data for User Acceptance Testing (UAT) and deliver technical guidance and a migration guide to the internal SWFPAC team, who will perform the live data extraction and loading. This competitive brand-name acquisition is set aside for Women-Owned Small Businesses (WOSB) under NAICS code 541512. Eligible offerors must hold Microsoft certifications in Microsoft 365 and SharePoint Online. The evaluation will weigh technical, price, and past performance factors with no relative order of importance, resulting in a single award. The place of performance is 100% remote at the vendor’s facility, with a strict performance period of 180 calendar days from contract award. Quotes are due by September 8, 2026, at 5:00 PM Local Time.

This amendment (SF 30, Amendment 0001) modifies solicitation N6471026Q0016 issued by the Strategic Weapons Facility Pacific (SWFPAC). The primary purpose of the amendment is to update the applicable Revolutionary FAR Overhaul (RFO) Federal Acquisition Regulation (FAR) references. All other terms and conditions remain unchanged. The solicitation is a competitive, firm-fixed-price, brand-name requirement for Microsoft 365 and SharePoint Online ("Flank Speed") database architecture and custom user-facing applications. Because of the critical technical integration of the database, custom Power Apps interfaces, and Power Automate workflow deliverables, the government intends to issue a single award to a responsible offeror. Consequently, partial quotes will be rejected as non-responsive. Eligible vendors must hold and submit proof of Microsoft certifications in Microsoft 365 and SharePoint Online. All contract work must be completed within 180 calendar days of the award. Offers must be submitted electronically to Contracting Officer Tabbatha Austin and Contract Specialist Lacy Campochiaro. To be considered, offerors must return completed copies of the SF 1449 and SF 30, provide their SAM-registered CAGE code and company size, and ensure active registration in the System for Award Management (SAM). Questions regarding the solicitation must be submitted via email no later than one business day prior to the closing date.