ContractSolicitationTotal Small Business Set-Aside (FAR 19.5)

X1AA--HAWAII - HILO VET CENTER - RELOCATION

DEPARTMENT OF VETERANS AFFAIRS 36C24W23R0031
Response Deadline
Jun 26, 2026
37 days left
Days Remaining
37
Until deadline
Set-Aside
Total Small Business Set-Aside (FAR 19.5)
Notice Type
Solicitation

Contract Opportunity Analysis

The Department of Veterans Affairs, through GSA leasing activity, is seeking a new location for the Hilo Vet Center in Hilo, Hawaii. The procurement is for a fully serviced clinical lease that relocates the center into contiguous office and support space. The requirement calls for a 20-year lease with a 10-year firm term, up to 3,844 ABOA square feet and 5,189 rentable square feet, and includes detailed demands for seismic compliance, accessibility, security, sound isolation, utility and janitorial services, basic cable, and guest Wi-Fi. Offerors must also meet Facility Security Level II and related surveillance, access control, intrusion detection, and duress alarm requirements. Offers are due March 26, 2026 at 4:00 PM CST, and the solicitation has been extended to expire April 24, 2026.

Classification Codes

NAICS Code
531120
Lessors of Nonresidential Buildings (except Miniwarehouses)
PSC Code
X1AA
LEASE/RENTAL OF OFFICE BUILDINGS

Solicitation Documents

13 Files
36C24W23R0031.docx
Word672 KBMar 26, 2024
AI Summary
No AI summary available for this file.
EXHIBIT H_Seismic Forms A - F with Instructions.docx
Word69 KBMay 20, 2026
AI Summary
The RLP Offer Attachment outlines seismic compliance requirements for federal government leased and new construction buildings, detailing pre-award and post-award submittals through various forms (A-F). Offerors or their licensed engineers must complete these forms to confirm adherence to RP 8 seismic standards. Form A is for Benchmark Buildings, Form B for other existing buildings, and Forms C (Part 1 for retrofit, Part 2 for new construction) are pre-award commitments. Form D allows offerors to claim exemption based on leased space size or building type/size in specific seismicity areas. Post-award, Forms E (retrofits) and F (new construction) require engineer certification of completed work. All forms necessitate supporting documentation, and definitions for key terms like
EXHIBIT I_ DOL Wage Determination 2026.pdf
PDF110 KBMay 20, 2026
AI Summary
This document, General Decision Number: TX20260241, outlines prevailing wage rates and fringe benefits for various building construction trades in Dallas County, Texas, effective January 2, 2026. It specifies rates for occupations such as Asbestos Worker, Boilermaker, Millwright, Elevator Mechanic, Power Equipment Operator, Ironworker, HVAC Mechanic, Pipefitter, Bricklayer, Carpenter, Electrician, Laborer, and Truck Driver, among others. The document also includes important information regarding Executive Orders 13706 and 13658, which mandate paid sick leave and minimum wage requirements for federal contractors, respectively. It details procedures for adding unlisted job classifications and explains the identifiers used for union, union average, survey, and state-adopted wage rates. Finally, it provides a comprehensive appeals process for wage determination matters, including initial decisions, review and reconsideration by the Wage and Hour Administrator, and appeals to the Administrative Review Board.
EXHIBIT J_Representation-Regarding-Certain-Telecommunications-and-Video-Surveillance-Services-or-Equipment-.pdf
PDF51 KBMay 20, 2026
AI Summary
The document 52.204-24 outlines regulations concerning telecommunications and video surveillance services or equipment in federal contracts, specifically addressing prohibitions from the John S. McCain National Defense Authorization Act for Fiscal Year 2019. It prohibits executive agencies from procuring or extending contracts for equipment or services that use 'covered telecommunications equipment or services' as a substantial component or critical technology. The provision requires offerors to represent whether they will or will not provide or use such equipment/services and, if they will, to provide detailed disclosures, including information about the producing entity, equipment/service descriptions, and explanations of proposed use. Offerors must also check the System for Award Management (SAM) for excluded parties.
Hilo Vet Center RLP 36C24W23R0031 SAM Entry 2.26.26.pdf
PDF677 KBMay 20, 2026
AI Summary
The General Services Administration (GSA) has issued Request for Lease Proposals (RLP) No. 36C24W23R0031 for a lease in Hilo, HI. The RLP outlines instructions and requirements for proposals for a 20-year lease, with a 10-year firm term, for a maximum of 3,844 ABOA SF and 5,189 RSF of contiguous space. Offers are due by March 26, 2026, at 4:00 PM CST. The RLP details general information, space requirements, the area of consideration, and a list of RLP documents. It also covers eligibility and preferences for award, including seismic safety, asbestos, accessibility, fire protection, and energy efficiency (EISA) requirements. Additionally, the RLP provides instructions on how to submit an offer, pricing terms, and other required submittals such as financial commitments, zoning compliance, and proof of ownership. The lease award is subject to budget scorekeeping and prospectus limitations, and adherence to environmental and historic preservation acts. Only the designated Lease Contracting Officer (LCO) has the authority to amend the RLP and award the lease.
EXHIBIT A_BLANK Lease Template Form L100 - SAM ENTRY.pdf
PDF868 KBMay 20, 2026
AI Summary
This government file outlines a lease agreement (GSA Lease Template L100_AAAP) between a Lessor and the United States Government, represented by the General Services Administration (GSA). The document details the terms and conditions for leasing office and related space, including rent structure, lease term, termination rights, and incorporated documents. Key financial aspects include shell rent, operating costs, tenant improvement (TI) rent, and Building Specific Amortized Capital (BSAC). The agreement also covers real estate tax adjustments, definitions of key terms, provisions for alterations, change of ownership, and comprehensive construction standards for building shell and tenant improvements. Additionally, it specifies utilities, services, and Lessor obligations during the lease term, emphasizing compliance with various federal regulations and standards for security, environmental quality, and project management.
Exhibit B_Hilo-Vet Center SOW ASR-A New Replacing.pdf
PDF1590 KBMay 20, 2026
AI Summary
This government file outlines the Department of Veterans Affairs' (VA) specific requirements for leasing a fully serviced clinical space for a Vet Center. The Lessor is responsible for providing all materials, parts, and labor, ensuring the space meets detailed specifications for various rooms including exterior, entrance, lobby, restrooms, reception, offices, group therapy rooms, kitchen, housekeeping, supply, and storage rooms. Key requirements include comprehensive utility and janitorial services, basic cable, guest Wi-Fi, and a robust security system with CCTV monitoring. The document also details specific finishes, sound isolation standards (STC 45 for sensitive areas), sound masking systems, and extensive signage, telecommunications, and security protocols, including FSL II compliance, video surveillance, access control, intrusion detection, duress alarms, and nurse call systems. The lease mandates quarterly security system testing and adherence to higher standards in cases of conflict between regulations.
EXHIBIT C_VA FACILITY SECURITY LEVEL II MEMO AND UNIT PRICE LIST.pdf
PDF1175 KBMay 20, 2026
AI Summary
This government file outlines security requirements for federal facilities, covering various aspects from site planning to structural resilience. It defines critical and sensitive areas, emphasizing protection against threats, including vehicle-borne improvised explosive devices (VBIEDs). Key measures include physical barriers, controlled access for personnel and vehicles, lighting, and surveillance. The document specifies standards for building materials, blast resistance, and the protection of utilities like air intakes and water supplies. It also addresses emergency shutdown procedures for air handling systems and power generators, highlighting the importance of robust security infrastructure and adherence to VA and other federal guidelines for facility hardening and occupant safety.
EXHIBIT D_3516 Solicitation Provisions Feb 2025.pdf
PDF114 KBMay 20, 2026
AI Summary
The GSA Template 3516 outlines solicitation provisions for acquiring leasehold interests in real property, detailing instructions for offerors. Key aspects include definitions for terms like "discussions" and "proposal modification," rules for submitting and amending proposals, and conditions for accepting late proposals. It specifies requirements for proposal content, including deviations from stated requirements and restrictions on data disclosure. The document also covers lease award procedures, emphasizing best value, the government's right to reject proposals, and considerations for unbalanced pricing. Furthermore, it details requirements for parties executing leases, procedures for serving protests, guidelines for facsimile proposals, and mandates registration in the System for Award Management (SAM) for unique entity identification. Finally, it incorporates provisions from the Federal Acquisition Supply Chain Security Act (FASCSA) regarding prohibited covered articles and sources, requiring offerors to disclose any non-compliance to facilitate potential waivers.
EXHIBIT E_ 3517B General Clauses Feb 2025.pdf
PDF316 KBApr 29, 2026
AI Summary
This GSA Template 3517B outlines general clauses for acquiring leasehold interests in real property, covering various aspects of government leases. The document categorizes 56 clauses under headings such as General, Performance, Payment, Standards of Conduct, Adjustments, Audits, Disputes, Labor Standards, Small Business, Cybersecurity, and Other. Key clauses address definitions, subletting, Lessor default, government inspection rights, property maintenance, fire/casualty damage, compliance with law, alterations, and space acceptance. Payment terms include prompt payment, assignment of claims, and electronic funds transfer. Ethical conduct and anti-kickback procedures are also detailed. Cybersecurity clauses cover safeguarding contractor information systems and prohibiting certain hardware/software, including those from Kaspersky Lab and ByteDance. The document ensures adherence to federal regulations and outlines the rights and obligations of both the Lessor and the Government in lease agreements.
EXHIBIT E_3517B General Clauses (April 2026).pdf
PDF418 KBMay 20, 2026
AI Summary
The GSA Template 3517B outlines general clauses for the acquisition of leasehold interests in real property by the government. It covers key areas such as general provisions (definitions, subletting, assignment, subordination, statement of lease, agency substitution, no waiver, integrated agreement, mutuality of obligation), performance requirements (lessor default, inspection rights, delivery, progressive occupancy, maintenance, fire/casualty damage, legal compliance, alterations, acceptance, certificate of occupancy), and payment terms (SAM maintenance, prompt payment, assignment of claims, payment procedures, electronic funds transfer). Additionally, the document addresses standards of conduct (business ethics, contingent fees, anti-kickback, drug-free workplace, hotline posters), adjustments (price for illegal activity, defective data, proposals, changes), audits (GSA examination, audit and records), disputes, and labor standards (small business re-representation, equal opportunity for veterans and disabled workers, employment reports). It also includes clauses related to small business utilization, subcontracting plans, executive compensation reporting, and cybersecurity (security requirements, personal identity verification, safeguarding information systems, security prohibitions and exclusions).
EXHIBIT F_ Form 1364 Proposal to Lease Space Jan. 2023.pdf
PDF1632 KBMay 20, 2026
AI Summary
The provided government file indicates that the document content could not be displayed. It suggests that the user's PDF viewer might not be able to render the document type and recommends upgrading to the latest version of Adobe Reader. It also provides links for downloading Adobe Reader and for seeking further assistance with the software. The file explicitly states that Windows, Mac, and Linux are trademarks of their respective owners. This document appears to be a placeholder or an error message within a government file, rather than containing substantive information related to RFPs, grants, or similar government solicitations.
EXHIBIT G_ FORM 1217 2016.pdf
PDF773 KBMay 20, 2026
AI Summary
The GSA Form 1217, "Lessor's Annual Cost Statement," is a crucial document for lessors to provide estimated annual costs for services, utilities, and ownership when leasing space to the U.S. General Services Administration. This form, identified by OMB Control Number 3090-0086, is used in conjunction with Requests for Lease Proposals (RLPs) to ensure rental charges are consistent with prevailing market rates. Lessors must detail costs for services like cleaning, heating, electrical, plumbing, air conditioning, and elevators, as well as ownership costs such as real estate taxes, insurance, building maintenance, lease commissions, and management fees. The form requires lessors to provide cost estimates for both the entire building and the government-leased area, with instructions for calculating rentable area. The certification section requires the owner or legal agent to attest to the accuracy of the submitted cost estimates.

Related Contract Opportunities

Project Timeline

postedOriginal Solicitation PostedNov 3, 2023
amendedAmendment #1· Description UpdatedApr 7, 2026
amendedAmendment #2Apr 22, 2026
amendedAmendment #3Apr 29, 2026
amendedLatest AmendmentMay 20, 2026
deadlineResponse DeadlineJun 26, 2026
expiryArchive DateJul 11, 2026

Agency Information

Department
DEPARTMENT OF VETERANS AFFAIRS
Sub-Tier
VETERANS AFFAIRS, DEPARTMENT OF
Office
RPO WEST (36C24W)

Point of Contact

LEASE CONTRACTING OFFICER
Dominic Mabine

Place of Performance

Hilo, Hawaii, UNITED STATES

Official Sources