Bus rental for Roadshow Across Argentina

The U.S. Embassy in Buenos Aires has issued Request for Quotations (RFQ) number 19AR2025Q0041 for bus rental services to support the America250 Roadshow Across Argentina in 2026. This project requires a double-decker bus, either a single dedicated vehicle or multiple buses of the same make and model, for nine events across various provinces. The bus will serve as a mobile stage for cultural programming. Key requirements include a modified interior with a lounge area, an upper deck with an audio system, two licensed drivers, a generator, and graphic design services for an exterior wrap. The vendor is responsible for all operational costs, including fuel, insurance, tolls, and driver lodging. The Embassy will provide event content and assist with local permits. Quotations are due by September 15, 2024, at 12:00 local time and must be submitted electronically in English. A pre-quotation conference is scheduled for September 8, 2025. Offerors must be registered in the System for Award Management (SAM) database and provide proof of an established business in Argentina or a local associate.

Amendment 0001 to Solicitation 19AR2025Q0042, issued by the Department of State, American Embassy Buenos Aires, on September 11, 2025, modifies the original solicitation dated September 3, 2025. This amendment primarily deletes and replaces Section I, Paragraph II. Pricing. The revised pricing structure indicates a turnkey project where vendors will submit a price for service for each event. It also includes an estimated schedule of events with corresponding cities and dates from January to July 2026, including Buenos Aires, Comodoro Rivadavia, Mendoza, San Juan, Jujuy, Salta, Córdoba, and Rosario. This amendment does not extend the offer receipt date, and all other terms and conditions of the original solicitation remain unchanged.

The U.S. Embassy Buenos Aires issued an RFQ (Request for Quote) No. 19AR2025Q0041 for bus rental services, holding a pre-proposal conference on September 8, 2025. This document provides Q&As to clarify vendor responsibilities. Key points include: vendors are responsible for the entire bus design and wrapping service, including creative concept development; initial design meetings are scheduled for November 1, 2025; add-ons should be provincial-specific branding that can be applied over existing plotting, with quotes submitted as the provider deems best; and vendors must provide the entire audio system, not just speakers. The decision to provide an electrician for electrical equipment operation and setup is at the contractor's discretion. This RFQ aims to secure comprehensive bus rental services, including specialized design and audio systems.