Cleaning Contract for Edinburgh

This Request for Quote (RFQ #19UK5626Q0051) outlines a Statement of Work for a cleaning services contract at the U.S. Consulate General in Edinburgh, Scotland. The contract spans a one-year base period with four one-year options, requiring services five days per week for four hours daily. The selected vendor must provide one permanent on-site cleaner and three backup staff members. All four personnel must complete the Overseas Vetting Questionnaire (OVQ) and obtain security clearance prior to working. Daily duties include general office, restroom, and kitchen cleaning, window washing, and waste removal. As-needed services include end-of-lease residential cleanings, event assistance, and emergency spill response. The Consulate provides cleaning supplies, while the contractor must supply staff Personal Protective Equipment (PPE). Vendors must submit comprehensive health and safety documentation, including a Bloodborne Pathogen Exposure Control Plan, a Hazard Risk Assessment, and a Risk Assessment and Method Statement (RAMS) for review by the Post Occupational Safety and Health Officer (POSHO). A mandatory site visit is scheduled for August 18, 2026, with RSVPs due by August 14. Questions must be submitted by August 19, and final quotes are due by August 28, 2026. Submissions must include past performance references from the last three years, safety documentation, proof of an established UK business registered on Companies House, public liability insurance, and a plan for Transfer of Undertakings Protection of Employment (TUPE) regulations.

The U.S. Embassy in London has issued a Request for Quotation (RFQ), solicitation number 19UK5626Q0051, to secure professional cleaning services for the U.S. Consulate General Edinburgh located in Edinburgh, Scotland. This solicitation is not designated as a small business set-aside. The contract structure consists of a base year followed by four subsequent one-year option periods. Interested vendors are required to submit their pricing proposals, including applicable Value Added Tax (VAT) in their stated currency, for all performance periods. Completed quotations and any required representations or certifications must be submitted to the U.S. Embassy London Procurement Office by no later than 17:00 (5:00 PM) on August 28, 2026. This request is solely for information and planning purposes and does not commit the U.S. Government to pay any costs associated with quote preparation or to award a contract.