Pitney Bowes Postal Mailing

The Bureau of Medicine and Surgery (BUMED) is seeking a non-personnel services contract for mailing system and maintenance support for postal equipment at its headquarters in Falls Church, VA, and its detachment in St. Louis, MO. This contract aims to provide a scalable mailing solution, including full maintenance, troubleshooting, repair, and replacement for the existing mailing system, primarily Pitney Bowes SendSuite. The contractor will ensure the system can process up to 120 letters per minute, handle various materials, and integrate with FedEx/UPS processing using NGDS rates and the NAVSUP mailing pay system (SYNCADA). The period of performance is from March 1, 2026, to February 28, 2027. The contract requires licensing for Pitney Bowes SendSuite shipping, connectivity to the enterprise mailing solution, a scalable multi-carrier tool, and an intelligent lockbox system. Support also includes monthly subscriptions, meter rentals, and service level agreements for both locations.

The NAVSUP Fleet Logistics Center (FLC) Norfolk, Contracting Department, Philadelphia office, intends to award a sole source, Firm Fixed Price (FFP) contract to Pitney Bowes INC. This contract, under statutory authority 41 U.S.C. 3304(a)(1) and FAR 6.302-1(a)(2)(ii)(A), is for maintenance and support services for the Bureau of Medicine and Surgery's (BUMED) mailing software and system. Pitney Bowes is identified as the only source capable of providing the required services, which include FedRAMP certified cloud hosting, data hosting, and security, ensuring compatibility with existing BUMED HQ mailing systems. This is not a request for competitive proposals, and the government will solicit and negotiate with only one source under FAR Part 13.106-1(b). Interested parties may express their capabilities for future similar requirements, but this notice is solely for informational purposes to determine if a competitive procurement is viable.

The document is a Justification for Sole Source for simplified acquisitions, specifically for a mailing system and data hosting services for the Bureau of Medicine and Surgery (BUMED) HQ network. The proposed contractor is Pitney Bowes, Inc., as they are identified as the only source capable of providing the required maintenance and technical support for their enterprise-wide system. The mailing system must comply with FISMA, NIST guidelines, and US Postal Service GSA Schedule 48, be hosted on a FedRAMP certified cloud, and be compatible with existing BUMED HQ mailing systems. The system components include power cords, consoles, scales, printers, workstations, meters, support, maintenance, and enterprise licensing. Pitney Bowes is deemed essential for continued subscription and service, ensuring the existing equipment's functionality and supporting postal operations.