I/ITSEC Exhibit Space and Drayage (EXPO GRP) Simplified Acquisition Procedures (SAP) Buy - Sole Source

The document outlines the DoD Services Quad Booth Layout for I/ITSEC 2025, scheduled for November 12-25. The layout details booth configurations for the Air Force/Space Force (#1339), Navy (#1239), Army (#1333), and Marines (#1233), along with Booth #1039 and Booth #1433. Each booth includes various furniture such as 30" tables (42" high), 1Mx3Mx30" and 1Mx1Mx41" counters (some with shelves and locking mechanisms), and 1Mx.5Mx41" storage cabinets. The plan also specifies the placement of 55" displays, indicating a need for backer boards on all walls for monitor hanging. Electrical requirements are detailed with symbols for 120V 2000W and 120V 1000W single receptacles, along with Ethernet drops (6 Mbps Dedicated) and patch cable ends. The document also provides configurations for exhibit and front counters, noting that each square section is 1mx1m and 41" high, and individual sections are 1 meter wide, accommodating up to a 40" TV per meter. This comprehensive layout ensures a standardized and functional setup for the DoD services at the conference.

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This combined synopsis/solicitation details a Sole Source Simplified Acquisition Procedure (SAP) buy for exhibit space and drayage services for the Interservice/Industry Training, Simulation and Education Conference (I/ITSEC) from December 1-4, 2025, at the Orange County Convention Center. The Expo Group is the exclusive provider for drayage, equipment, carpet, and exhibit structures. The procurement, under NAICS code 561920, PSC R499, and a $20,000,000.00 size standard, covers specific items and services for various government booths (149, 249, 1233, 1239, 1333, 1339, 2135), with services provided from November 26 to December 6, 2024. This includes installation, removal, and drayage for government equipment, with specific trailer delivery and pickup schedules involving Naval Support Activity (NSA) Orlando. The Expo Group must provide personnel lists and SECNAV Form 5512 for background checks and site access. Quotes are due by November 18, 2025, at 4:00 PM (EST) to nicole.d.fosmoe.civ@us.navy.mil and will be sole-source negotiated. The document also lists numerous applicable FAR and DFARS clauses governing the acquisition.

This Statement of Work outlines the requirements for providing exhibit space services at the 2025 Interservice/Industry Training, Simulation and Education Conference (I/ITSEC) held at the Orange County Convention Center (OCCC) from December 1st to 4th, 2025. The vendor's services, running from November 25th to December 5th, 2025, include carpeting and structure build-out for specified Government exhibit booths and meeting spaces (149, 249, 1233, 1239, 1333, 1339, 2135). All construction must adhere to approved designs, local safety and operational codes, and maintain a safe, clean, and professional appearance. Booths 149 and 1239 are expected to be proffered.

This Performance Work Statement outlines the requirements for drayage services for NAWCTSD at the 2025 Interservice/Industry Training, Simulation and Education Conference (I/ITSEC) in Orlando, Florida. The services, scheduled from November 25 to December 10, 2025, include transporting government exhibits to specific booths at the Orange County Convention Center (OCCC) and managing semi-trailer rentals. The vendor will drop off trailers at Naval Support Activity (NSA) Orlando for government loading and then transport them to the OCCC. The contractor must provide all necessary labor, materials, and equipment, adhering to safety and operational codes. Personnel requiring access to NSA Orlando, including drivers, must undergo background checks and be approved via the Facility Access Request System (FARS) by November 25, 2025. Drivers must have valid identification, driver's license, vehicle registration, and proof of insurance for entry.