Audio Visual System

This federal solicitation amendment (Solicitation Number 36C25026Q0996) details the coordination of a non-mandatory site visit and upcoming proposal deadlines for an Audio-Visual Learning Resource Center (LRC) project. Issued by the Department of Veterans Affairs, Network Contracting Office 10, the work will take place at the Chalmers P. Wylie VA Ambulatory Care Center in Columbus, Ohio. Prospective bidders are invited to attend a site visit on September 16, 2026, meeting at the facility's Volunteer Services Information Desk at 1:45 p.m. local time, with the walkthrough running from 2:00 p.m. to 3:30 p.m. All clarification questions must be submitted via email to Contracting Officer Gina P. Crank no later than 12:00 p.m. on September 18, 2026. The agency will issue final responses to these inquiries by September 21, 2026, at 2:00 p.m. The deadline for submitting formal offers is September 22, 2026, by 2:00 p.m. Eastern Time.

This combined synopsis/solicitation (36C25026Q0996) is a Request for Quotes (RFQ) issued by the Department of Veterans Affairs, Network Contracting Office 10. The VA is seeking a firm-fixed-price purchase order to supply, design, install, and provide training for an updated Audio-Visual System at the Chalmers P. Wylie VA Ambulatory Care Center in Columbus, Ohio. The primary purpose of this acquisition is to upgrade the Learning Resource Center's (LRC) meeting rooms to fully support Microsoft Teams for hybrid, virtual, and in-person events. Key deliverables include a display system with 75-inch and 86-inch monitors, a Cisco conference system, an in-ceiling and surface-mounted audio system, control processors, furniture, and local network switches. The scope of work encompasses system design, programming, de-installation of existing equipment, on-site installation, commissioning, and staff training. Only VA-approved Cisco hardware control systems will be integrated with the VA IT network, while other equipment operates on a localized switch without internet access. The proposed period of performance is from September 21, 2026, to December 31, 2026, which includes 12 months of post-installation support and maintenance. Quotes must be submitted electronically to Contracting Officer Gina P. Crank at gina.crank@va.gov no later than September 11, 2026, by 5:00 PM EST. Award selection will be determined using a comparative evaluation of the submitted quotes in accordance with FAR Part 12.