S&RTS, Gdansk, Poland

Amendment 0001 to Solicitation HTC71126RE135, issued by USTRANSCOM-AQ on May 20, 2026, extends the solicitation due date to May 29, 2026, at 12:00 PM CT. This amendment provides responses to bidder questions and includes an updated Schedule of Rates dated May 11, 2026. Offerors must acknowledge receipt of this amendment by completing items 8 and 15 and returning copies, acknowledging receipt on each offer copy, or by separate letter or electronic communication referencing the solicitation and amendment numbers. Failure to acknowledge may result in offer rejection. All other terms and conditions of the original solicitation remain unchanged. The point of contact for this amendment is Melissa Romagno.

The document is a Q&A log for the HTC71126RE135 Gdansk S&RTS solicitation, updated on May 20, 2026, addressing questions related to warehousing and staging space requirements. For warehousing, the initial 80,000 square meters requirement was updated to 5,000 square meters for a duration of 7 weeks, with the PWS emphasizing accommodation for various goods separate from commercial operations. For staging space, the requirement for a secure, contiguous area was clarified to 130,000 square meters, updated from an initial 80,000 square meters, with an estimated duration of 90 days. Both inquiries resulted in amendments to the Request for Quotation (RFQ).

This government file details a request for proposals (RFP) from the 838th US Army Trans BN for stevedoring and related terminal services in Gdansk, Poland, covering a period from November 28, 2026, to May 27, 2032. The document provides a cost summary for the Gdansk port, totaling $231,000.00 for the five-year period plus a six-month extension, with an additional 25% bringing the total evaluated value to $288,750.00. The breakdown of costs shows that all proposed unit rates for specific services such as loading/discharging vessels, lashing, rail and truck operations, reception, disposition, intra-port transfer, extra labor, detention, overtime, minimum time, equipment, storage, and facilities are currently zero, except for 'Miscellaneous' (Schedule 8), which accounts for the entire cost of $42,000.00 annually. The file also includes extensive lists of commodities and services under each schedule, along with units of measure and working hour definitions. Offerors are instructed to input unit rates in highlighted cells, and the spreadsheet will automatically calculate the total evaluated price.

RFP HTC71126RE135, Attachment 4, is a comprehensive compliance worksheet for Stevedoring & Related Terminal Services in Gdansk, Poland. It outlines essential information for prospective contractors, including company details, NAICS codes, CAGE, SAM, and TAX ID. The document specifies contractual requirements such as the period of performance (November 28, 2026, to November 27, 2031, with an optional extension), points of contact, and prompt payment discounts. It details mandatory FAR and DFARS clauses, emphasizing active SAM registration, representations and certifications, and compliance plans for issues like trafficking in persons. The RFP also sets forth submission guidelines for the Technical Proposal (Attachment 5, max 15 pages), Mission Essential Plan (Attachment 3, max 5 pages), and Price Proposal (Attachment 2, Schedule of Rates) with specific formatting for unit prices and cost breakdowns. Acknowledgment of SF 1449 and SF 30 completion is also required, ensuring adherence to all terms and conditions.

RFP HTC71126RE135 – Attachment 5 outlines the technical worksheet and submission instructions for a government request for proposal. Offerors must base their responses on Attachment 1, the Performance Work Statement (PWS), providing substantive and convincing rationale, not just rephrasing requirements. A strict 15-page limit applies to technical responses, excluding items like cover sheets, tables of contents, and specific certifications. Foreign language documents require certified English translations. Proposals are rated “acceptable” or “unacceptable,” with a single unacceptable rating leading to overall technical disqualification. The evaluation focuses on three key areas: the offeror's ability to provide qualified labor for flexible and continuous port support, secure and maintain specialized equipment for various cargo types, and demonstrate necessary HAZMAT certifications and port access licenses/permits. Failure to complete the document or attach required materials may result in ineligibility for award.

This government solicitation, HTC71126RE135, is for Women-Owned Small Businesses (WOSB) and covers Stevedoring and Related Terminal Services (S&RTS) in Gdansk, Poland. The contract is an Indefinite Delivery/Indefinite Quantity (IDIQ) with a 5-year ordering period (November 28, 2026, to November 27, 2031) and a potential six-month extension. The total award amount is USD 47,000,000.00, with a minimum order value of $2,500.00 for the first 12 months. Key clauses include those for cybersecurity (CMMC Level 1 Self-Assessment), antiterrorism/force protection, tax relief, and continuation of essential contractor services. Offerors must complete blocks 12, 17, 23, 24, and 30, and adhere to FAR and DFARS clauses, including those related to payment, contract termination, and order limitations.

The Performance Work Statement (PWS) HTC711-26-R-E135 outlines the requirements for Stevedoring and Related Terminal Services (S&RTS) at the Port of Gdansk, Poland, for the United States Army Transportation Command (ARTRANS). This contract involves managing US military cargo, including containers, vehicles, and aircraft, 24/7/365. Key aspects include comprehensive security measures, mandatory safety programs, and detailed contract administration. The contractor must adhere to strict personnel screening, OPSEC, and accident reporting protocols. Compensation for services is based on commodity rates, with provisions for guaranteed, standby, and detention time, as well as extra labor and equipment rental. The PWS emphasizes compliance with USG and host nation regulations, meticulous documentation, and prior approval for all services and expenses.

The document outlines a federal government Request for Proposal (RFP) for Stevedoring & Related Terminal Services at Gdansk, Poland, with Offeror Name: 838th US Army Trans BN. The contract spans five years with a six-month extension, from November 28, 2026, to May 27, 2032. The total evaluated value for all port locations is $288,750.00, with Gdansk, Poland accounting for $231,000.00. The RFP requires offerors to provide unit rates for various services including loading/discharging vessels, rail, and trucks; lashing/unlashing; reception and disposition; intra-port transfer; extra labor; detention; overtime/shift differentials; guaranteed time; equipment rental; storage; facilities; and miscellaneous services. The pricing schedule is detailed, with specific commodities listed under each service category, such as containers, aircraft, breakbulk cargo, and vehicles of different weight classes.

RFP HTC71126RE135, Attachment 3, outlines the