J065--FY27 SERVICES (BASE+4) - Canon CT Service Contract

This Presolicitation Notice (Solicitation Number: 36C24227Q0076) is issued by the Department of Veterans Affairs, Network Contracting Office 2, for a service contract for a Canon CT scanner. The requirement is structured as a base year plus four option years (Base+4) to be performed at the Buffalo VA Medical Center in Buffalo, New York. The opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The primary NAICS code is 811210 (Electronic and precision equipment repair and maintenance), which carries a small business size standard of $34.0 million. The Product Service Code is J065, covering maintenance, repair, and rebuilding of medical, dental, and veterinary equipment and supplies. Responses must be submitted electronically via email to Contract Specialist Kaitlyn Morgan at Kaitlyn.Morgan2@va.gov by October 22, 2026, at 12:00 p.m. Eastern Time. Telephone inquiries or requests will not be accepted.

This solicitation (36C24227Q0076) is a request for quotation issued by the Department of Veterans Affairs, Network Contracting Office 2, for annual firm-fixed-price preventative maintenance of two Canon/Toshiba CT machines (Aquilion Prime 160) located at the VA Buffalo Medical Center. The requirement covers a one-year base period from November 1, 2026, to October 31, 2027, with four one-year option periods extending through October 31, 2031. The selected contractor must perform quarterly preventative maintenance, provide replacement X-ray tubes, furnish new standardized parts covered by a 12-month warranty, and implement a firewall between the hospital network and CT machines. Service requirements include a 30-minute telephone response time and a 4-to-6-hour on-site response time for corrective maintenance, with work conducted during standard business hours. Electronic field service reports must be submitted within five days of completion. The acquisition is unrestricted under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a $34 million size standard. Responses are due by October 27, 2026, at 12:00 p.m. EST via email to Kaitlyn.morgan2@va.gov. Offers will be evaluated to award a contract without discussions, and prices must remain firm for 60 calendar days.

This document is Amendment 0001 to Solicitation 36C24227Q0076, issued by the Department of Veterans Affairs (Network Contracting Office 2 at the James J. Peters VA Medical Center). The primary purpose of this amendment is to address vendor questions and clarify requirements prior to quote submission. Key clarifications provided in the amendment include: • Offer Submission Deadline: Quotes must be submitted on or before Tuesday, October 27, by 12:00 PM EST. • Solicitation Number: The official solicitation number is confirmed as 36C24227Q0076. • Period of Performance: The base period is confirmed as November 1, 2026, through October 31, 2027. • Maintenance Scope: The firm-fixed-price maintenance scope is all-inclusive, covering all corrective maintenance labor, replacement parts, and X-ray tube replacements regardless of frequency. • Network Security: An existing network firewall is already in place between the CT scanners and the hospital network; the contractor is not required to furnish or install a new one. All other terms and conditions of the original solicitation remain unchanged and in full force. Offerors must acknowledge receipt of this amendment prior to the specified submission deadline to prevent rejection of their offers.

This standard form document (SF-30) is Amendment 0002 to Solicitation 36C24227Q0076, issued by the Department of Veterans Affairs, Network Contracting Office 2, located at the James J. Peters VA Medical Center in Bronx, NY. The primary purpose of this amendment is to formally extend the deadline for offerors to submit proposals. The revised proposal submission deadline is set for Wednesday, October 28, 2026, at 2:00 PM EDT. All other terms and conditions of the original solicitation remain unchanged and in full force. Offerors must acknowledge receipt of this amendment prior to the specified closing date and time to prevent proposal rejection.

The Department of Veterans Affairs, Network Contracting Office 2, has issued a Special Notice regarding solicitation number 36C24227Q0076 for the "FY27 SERVICES (BASE+4) - Canon CT Service Contract." Located at the James J. Peters VA Medical Center in Bronx, NY, this notice formally announces that the solicitation is closed with no award made. Contract Specialist Kaitlyn Morgan is designated as the primary point of contact for this requirement under Product Service Code J065 and NAICS code 811210.