Emergency Medicine (Physician) - Whiteriver Indian Health Service Hospital - Personal Services Contract (PSC)

This federal solicitation (No. 75H70426R00007) is issued by the Department of Health and Human Services (HHS), Indian Health Service (IHS) Division of Acquisition Policy. The agency is seeking to award multiple Time-and-Materials Personal Services Contracts (PSCs) for ad hoc Emergency Medicine (EM) Physicians. The selected physicians will provide clinical coverage at the Emergency Department of the Whiteriver Indian Health Service Hospital in Whiteriver, Arizona. This procurement is set aside exclusively for Indian Small Business Economic Enterprises (ISBEEs) under NAICS code 621111 (Offices of Physicians), with a market value equivalent to the GS-0602-15 grade level ($154,757 to $197,200). The contract structure consists of a 12-month base period running from September 2026 to September 2027, with two subsequent 12-month option periods. Key details of the contract administration include: - Services are scheduled ad hoc, with shifts typically coordinated three to four months in advance. - The positions are designated as IHS Childcare Worker positions and require special federal background checks under P.L. 101-630 and 101-647. - For federal tax purposes, the hired physicians are treated as IHS employees, meaning the agency will handle standard withholdings (W-4, FICA, W-2). - Contract line items distinguish between regular direct labor, premium direct labor, and allowable travel expenses. - Invoices must be submitted electronically through the Department of Treasury’s Invoice Processing Platform (IPP). Offers are due by September 22, 2026, at 5:00 PM ET.

This document is a Buy Indian Act Indian Economic Enterprise (IEE) Representation Form issued by the Department of Health & Human Services, Indian Health Service (IHS). Its purpose is to allow offerors to self-certify their eligibility as an IEE for solicitations, sources sought notices, or requests for information (RFI) set aside under the Buy Indian Act (25 U.S.C. 47). To qualify, the offeror must meet the federal definition of an IEE at three critical stages: when submitting the proposal, at the time of contract award, and throughout the entire duration of contract performance. If eligibility status changes at any point, the contractor must immediately notify the Contracting Officer in writing. Additionally, the firm must be registered in the System for Award Management (SAM). The form warns that providing false or misleading eligibility information is a federal violation punishable under criminal and civil fraud statutes. To complete the representation, offerors must indicate whether they meet the definition of an IEE and provide the signature of the certifying official, the name of the 51% tribal owner, the associated federally recognized tribal entity, the business name, and the firm's DUNS number.

This document is a Business Associate Agreement (BAA) appendix for a federal contract with the Indian Health Service (IHS). Serving as the "Covered Entity," the IHS requires the contracted "Business Associate" to establish safeguards for securing Protected Health Information (PHI) in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and federal privacy and security rules. The agreement outlines the Business Associate’s core obligations, which include utilizing appropriate physical and electronic safeguards to secure PHI and restricting data use to the minimum necessary. The contractor must ensure all subcontractors adhere to these same standards. In the event of a security incident or breach, the Business Associate must notify the IHS within 30 days, or within one hour for suspected or confirmed breaches under Department of Health and Human Services policy. Furthermore, the contractor must facilitate individual patient access to records, accommodate PHI amendment requests, and maintain disclosure logs. The BAA anticipates contractor access to the IHS Master Patient Index (MPI) and allows disclosures for management, administration, and regulatory compliance audits. Upon contract termination, the Business Associate must return or destroy all remaining PHI, providing destruction documentation within 30 days, while maintaining safeguards on any legally retained data. Additionally, the contractor must indemnify and hold the IHS harmless for all costs and expenses resulting from any HIPAA compliance investigations or legal actions.

This federal document outlines the Statement of Duties for IHS Solicitation No. 75H70426R00007, seeking an Emergency Medicine Physician under a Personal Services Contract (PSC). The physician will provide direct patient care, consultation, and trauma services in the 24-hour Emergency Department of the Whiteriver Indian Health Service Hospital in Whiteriver, Arizona, which serves the White Mountain Apache Tribe and treats roughly 40,000 patients annually. Major duties include examining patients, administering urgent and emergency medical treatments, managing complex clinical cases, performing minor surgeries, coordinating referrals, maintaining medical records, and directing Emergency Medical Services personnel. The physician will work under the broad administrative guidance of the Chief of Emergency Medicine. To qualify, applicants must hold a Doctor of Medicine or Doctor of Osteopathy degree, have a current and unrestricted medical license, and be board certified or eligible in emergency medicine. Candidates must also possess or obtain basic, advanced cardiac, advanced trauma, and pediatric advanced life support certifications within three months of credentialing, and have completed a 3-to-4-year emergency medicine residency. Disqualification will occur if the applicant is listed on the HHS Office of Inspector General's List of Excluded Individuals and Entities (LEIE) or fails to secure required security clearances. To maintain the contract, the physician must remain in good standing with the IRS, comply with all medical staff bylaws, and maintain active medical staff privileges.

This document is Attachment 1 - Pricing Schedule for an Emergency Medicine Physician federal contract. It outlines the labor hour pricing structure across three periods of performance: a Base Period, Option Year One, and Option Year Two. The schedule is divided into three Contract Line Item Numbers (CLINs): * **X001 (Direct Labor Regular):** Personal Services Contractor - Emergency Medicine Physician, based on 1.00 Full-Time Equivalent (FTE) and an estimated 1,600 hours per year. * **X002 (Direct Labor Premium):** Emergency Medicine Physician premium pay for hard-to-fill shifts, at the government's discretion, based on 1.00 FTE and an estimated 75 hours per year. * **X003 (Other Direct Costs):** Reimbursable travel, transportation, and related expenses up to a Not-To-Exceed (NTE) limit. The pricing schedule estimates yearly direct labor costs at $65,237.00 for each of the three years, resulting in an overall Total Contract Ceiling Price of $195,711.00 for the base and option periods combined. Unused hours may be carried forward between active performance periods, provided the aggregate contract ceiling price is not exceeded. Space is also provided for the bidding contractor to state any pricing assumptions.