Repair Antennas for U.S. Coast Guard Aircraft HC-27J

This government solicitation (70Z03826QW0000054) outlines the terms and conditions for acquiring commercial items for the Department of Homeland Security, specifically for the repair of antennas for the U.S. Coast Guard. The document details instructions for offerors, including submission requirements, acceptance periods, and procedures for late submissions. It emphasizes that awards will be made to the lowest-priced, technically acceptable offeror, with an anticipated sole-source award to Chelton Limited, though other responsible sources may submit capability statements. Technical acceptability requires proof of current FAA, OEM, or Air Force certification for services, and repairs must follow OEM Component Maintenance Manuals. Key provisions also cover contractor responsibilities regarding quality assurance, packaging, shipping, inspection, acceptance, invoicing, and compliance with various federal regulations concerning prohibited telecommunications equipment, unmanned aircraft systems, and business operations in sanctioned countries like Sudan and Iran. Contractors must also adhere to whistleblower rights and sustainable product requirements.

This Statement of Work (SOW) outlines the requirements for inspecting, repairing, and overhauling specific antenna components for the United States Coast Guard (USCG). Services must be provided by an Original Equipment Manufacturer (OEM), an OEM Authorized Repair Center, or an FAA Certified 145 Repair Center that is acceptable to the Coast Guard and ISO 9000 compliant. The contractor is responsible for obtaining all necessary OEM documentation, as the Coast Guard cannot provide proprietary materials. The SOW specifies procedures for inspection, repair, and overhaul, including handling corrosion and USCG modifications. Contractors must notify the Contracting Officer of missing parts and provide a Teardown and Inspection Report (TIR) within specified timeframes. Components must be thoroughly cleaned of hazardous dust and returned to the USCG's Aviation Logistic Center (ALC) within 90 days, with earlier delivery desired. All repaired components must be airworthy, accompanied by an FAA airworthiness release or an authorized Certificate of Conformance. Packaging must comply with specific standards, ensuring protection during transit and storage. The USCG reserves the right to invoke Defense Contract Management Agency (DCMA) requirements, and final inspection will be performed by ALC quality assurance personnel.

The U.S. Coast Guard is seeking to repair specific antenna parts (P/N: 12-190-6/IP24 and P/N: 19-430-10N) for product depot maintenance through a sole-source acquisition from Chelton Limited. This justification for other than full and open competition is based on the fact that Chelton Limited is the Original Equipment Manufacturer (OEM) and owns all technical data, specifications, and drawings required for the repair. The items are unique to a specific aircraft, and any installation or servicing must comply with OEM requirements or USCG authorized engineering authority. Market research indicates that it is uneconomical for the government to purchase the rights to repair these items from other sources. Chelton Limited is identified as the authorized OEM repair facility. The contracting officer will determine a fair and reasonable price using methods such as market research, comparison to previous purchases, current price lists, and comparison with similar items.