J045--Intent to Sole Source Boiler Plant Maintenance Services for the VA Ann Arbor Healthcare System

This contract outlines the requirements for Boiler Plant Maintenance at the Ann Arbor VA Medical Center, focusing on Oxygen Trim Cell Calibration, Transmitter Calibration, and Combustion Setting for specific Cleaver-Brooks steam boilers (Models CB200700 and CB200500). The contractor is responsible for performing semi-annual maintenance tasks, including oxygen sensor/analyzer calibration, boiler fault confirmation, transmitter calibration, and combustion setting for maximum efficiency on both gas and oil fuels. All materials must be OEM-approved and provided by the contractor, who is also responsible for all necessary equipment, PPE, and tools. The VA staff will provide equipment lockout/tagout and site guidance. Work must be performed by qualified technicians, adhere to OSHA rules, and include a written report of inspections within 10 days to the COR. Any repairs beyond routine maintenance require a written quote, and all work must be scheduled in advance with the Energy Center Supervisor.

The Department of Veterans Affairs Ann Arbor Healthcare System (VAAAHS) intends to award a sole source, firm fixed-price contract to D.J. Conley Associates Inc. for Boiler Plant Maintenance Services. This decision is based on FAR 6.302-1(a)(2), as D.J. Conley Associates Inc. is the authorized representative for Cleaver-Brooks, the manufacturer of the VAAAHS's two existing boilers (Model: CB200700 and Model: CB200500). The contract will have a base year and four option years. Other responsible sources believing they can provide these services must submit clear and convincing evidence by 3:00 PM EST on September 26, 2025, via email to Cierra.Joshua@va.gov. Responses should include business details, point of contact information, SAM UEID, NAICS code 238220, business size, and type of business. The government will use this information to determine if an open-market procurement is advantageous.

The Department of Veterans Affairs, Ann Arbor Healthcare System, has issued a Special Notice indicating its intent to sole source boiler plant maintenance services. This notice, with Solicitation Number 36C25025Q0967, was posted on September 26, 2025, with a response deadline of 3 PM Eastern Time, New York, USA, on the same date. The contract falls under Product Service Code J045 and NAICS Code 238220. Cierra Joshua is the Contracting Officer and point of contact for this requirement. Further details regarding this sole source opportunity are available in the attached "OPPORTUNITIES-DESCRIPTION" and "Statement of Work" documents.