FCC FLORENCE FY27 QTR 1 BREAD

This federal solicitation (15B40626Q00000019) is a Request for Quote (RFQ) issued by the Department of Justice, Federal Bureau of Prisons, for the procurement of bread products for the Federal Correctional Complex (FCC) Florence in Colorado. The solicitation is set aside for small businesses under NAICS code 311812 (Bread and Bakery Product Manufacturing) and establishes a firm-fixed-price contract. The contractor will supply whole wheat bread, hot dog buns, and hamburger buns to the FCC Florence Central Warehouse for the first quarter of fiscal year 2027, covering a performance period from October 1, 2026, through December 31, 2026. The document outlines extensive commercial contract terms and conditions, specifically incorporating Department of Justice deviations. Key clauses detail strict requirements for prompt payment, order of precedence, and unauthorized obligations. It includes a specific provision addressing Diversity, Equity, and Inclusion (DEI) discrimination, prohibiting racially discriminatory activities. Furthermore, the contract features rigorous DOJ-specific clauses regarding contractor privacy, data security, and records management. Contractors must obtain an Authority to Operate (ATO) for any IT systems hosting government data, mandate annual cybersecurity and privacy training for staff, sign Non-Disclosure Agreements, and immediately report any data breaches. Federal records created during performance remain the property of the U.S. Government.

The Federal Bureau of Prisons, Federal Correctional Complex in Florence, Colorado, has issued Request for Quote (RFQ) # 15B40626Q00000019 to procure bread for the first quarter of fiscal year 2027. This active solicitation is an unrestricted commercial item acquisition conducted under simplified acquisition procedures, meaning there is no set-aside restriction. To be eligible for an award, interested vendors must be registered in the System for Award Management (SAM) and include their SAM.gov Unique Entity ID with their submission. Quotes will be evaluated based on price, technical acceptability, and past performance. The government intends to award a contract without holding subsequent discussions; therefore, offerors are encouraged to submit their best terms initially. Quotes must be submitted via email to Contract Specialist Brittany Baker at b7baker@bop.gov. The submission deadline is September 18, 2026, at 4:00 PM Mountain Time. Hard copies, faxes, and mailed submissions will not be accepted. The selected vendor must complete all deliveries within 30 days of receiving the order, and failure to meet this timeline may result in cancellation, with the vendor assuming all shipping and restocking fees.

This federal procurement document is a National Menu Specifications Quote Sheet for FCC Florence for Fiscal Year 2027, Quarter 1. It outlines the specific technical and delivery requirements for vendors bidding on commercial bread products, including whole wheat hot dog buns, hamburger buns, and sliced sandwich bread. All products must comply with national menu specifications and federal regulations, including the FD&C Act, the Fair Packaging and Labeling Act, and allergen labeling rules. Bread items must be fresh, seedless, enriched, and delivered within 48 hours of baking on a weekly schedule. The document details strict delivery protocols. Shipments must be pre-arranged, palletized, and maintained at temperature-controlled standards (34°F–40°F for perishable items). Religious diet items must bear Kosher certification. The government reserves a three-day conditional window to inspect, thaw, or cook products for compliance testing. Non-compliant items will be rejected and must be retrieved by the vendor within two weeks. Failure to meet delivery schedules or specifications will negatively impact the contractor's past performance rating, potentially affecting future federal award eligibility.