H391--Underground Storage Inspection & Maintenance
ID: 36C25026Q0075Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

All Other Professional, Scientific, and Technical Services (541990)

PSC

INSPECTION- FUELS, LUBRICANTS, OILS, AND WAXES (H391)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/03fa68373f0b4b3ab5bacee928219af8/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified small businesses to provide underground and aboveground storage tank inspection and maintenance services for the VA Northern Indiana Healthcare System, specifically at the Marion and Fort Wayne campuses. The procurement involves comprehensive services including compliance checks, leak detection, and maintenance in accordance with Indiana's Storage Tank Rules and other applicable regulations. This contract, which includes a base year and four option years, is critical for ensuring the safety and compliance of the VA's fuel storage systems. Interested vendors must submit their quotes by January 5, 2026, at 1 PM EST, and direct any questions to Contract Specialist Tiera Sims at tiera.sims@va.gov by December 17, 2025, at 3 PM EST.

    Point(s) of Contact
    Tiera SimsContract Specialist
    (216) 447-8300
    tiera.sims@va.gov
    Files
    Title
    Posted
    36C25026Q0075 0001.pdf
    This document is an amendment to a solicitation for Underground Storage Tank (UST) Inspection & Maintenance services for the Department of Veterans Affairs, Network Contracting Office (NCO) 10. The amendment extends the deadline for questions to December 17, 2025, at 3 PM EST, and the due date for offers to January 5, 2026, at 1 PM EST. It also provides responses to offeror questions, clarifying that site visits will occur on December 16, 2025, at the Marion Campus and December 17, 2025, at the Fort Wayne Campus. The pricing schedule has been adjusted from a monthly to a yearly basis to align with the annual/triennial service frequency. The contract includes a base year and four option years, with services beginning on January 21, 2026. The principal NAICS code is 541990 (All Other Professional, Scientific, and Technical Services), and the product/service code is H391 (Inspection - Fuels, Lubricants, Oils, and Waxes).
    36C25026Q0075_2.docx
    The Department of Veterans Affairs, Network Contracting Office 10, has issued Solicitation Number 36C25026Q0075 for underground and above-ground storage tank inspection and maintenance services at the VA Northern Indiana Healthcare System (Marion & Fort Wayne campuses). This procurement, conducted under FAR Parts 12 & 13, is 100% set aside for small businesses. Quotes are due by December 5, 2025, at 1 PM EDT. All questions must be submitted via email to Contract Specialist Tiera Sims at tiera.sims@va.gov by November 28, 2025, at 1 PM EDT; no phone calls will be accepted. The solicitation includes detailed attachments for services and compliance.
    36C25026Q0075.docx
    The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 10 has issued a Sources Sought Notice (Solicitation Number: 36C25026Q0075) to identify businesses capable of providing underground and aboveground storage tank inspection and maintenance services for the VA Northern Indiana Healthcare System (Fort Wayne and Marion campuses). This notice is for planning purposes only and is not a solicitation for bids or proposals. The VA intends to award a contract with a base year and four option years for compliance, leak detection, new installations, upgrades, and tank closures, all in accordance with Indiana's Storage Tank Rules, NFPA 110, Joint Commission standards, and other applicable regulations. Interested and qualified vendors are requested to submit their business information, a capability statement, and up to three past performance examples by October 27, 2025, 12 PM EST, via email to Tiera T. Sims (tiera.sims@va.gov). The NAICS code for this requirement is 541990.
    36C25026Q0075.pdf
    The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 10 has issued a Sources Sought Notice (Solicitation Number: 36C25026Q0075) to identify businesses capable of providing underground and aboveground storage tank inspection and maintenance services for the VA Northern Indiana Healthcare System (Fort Wayne and Marion campuses). This notice is for planning purposes only and is not a solicitation for bids or proposals. The VA intends to award a contract with a base year and four option years for compliance, leak detection, new installations, upgrades, and tank closures, all in accordance with Indiana's Storage Tank Rules, NFPA 110, Joint Commission standards, and other applicable regulations. Interested and qualified vendors are requested to submit their business information, a capability statement, and up to three past performance examples by October 27, 2025, 12 PM EST, via email to Tiera T. Sims (tiera.sims@va.gov). The NAICS code for this requirement is 541990.
    Reference Table 1 - UST Services.pdf
    This government file outlines the required services for the Veterans Affairs Northern Indiana Health Care System (VANIHCS) Underground Storage Tank (UST) program, focusing on fuel sample and testing, and a comprehensive UST testing schedule. The contractor must perform annual fuel quality testing according to ASTM and NFPA 110 standards, providing detailed reports and handling hazardous waste. The document specifies annual, triennial, and base year testing frequencies for various UST components, including leak and release detection systems (automatic tank gauge certification, probes, sensors, interstitial monitoring), line tightness testing, tank tightness testing, spill prevention equipment (spill buckets, liquid tightness tests), and overfill prevention equipment. It also covers annual inspections of dispensers and emergency shut-offs, and an annual evaluation of the UST Compliance Matrix. The contractor is responsible for correcting deficiencies, with an hourly rate and estimated material costs, and assisting with IDEM notifications. All services must comply with federal, state, local, and VA safety requirements, with all testing performed by trained and/or certified technicians.
    Underground Storage Tank Compliance Matrix.xlsx
    The document provides an Environmental Management System: Facility Reporting Matrix Worksheet for two IDEM Facility ID Numbers: 6971 and 18029. It details the inventory, regulatory applicability, and operational requirements for various underground storage tanks (USTs). For Facility ID 6971, five USTs are listed with information on product type, purpose, status, installation dates, responsible personnel, tank and piping specifications, and release detection methods. Two tanks are active, and three are temporarily closed and emptied, affecting their regulatory status under the Indiana UST Program and SPCC Plan. For Facility ID 18029, four active USTs are detailed, including their location, product type, purpose, and installation dates, all of which are fully regulated under Indiana's UST program. The worksheet outlines comprehensive annual operational testing, walkthrough inspection requirements, recordkeeping protocols, spill and overfill prevention equipment, and operator training requirements, emphasizing compliance with 40 CFR 280 regulations for UST systems.
    VANIHCS UST SOW - Attch 1.pdf
    This document outlines the required services for the annual and triennial inspection, testing, and maintenance of Underground Storage Tanks (USTs) at VANIHCS. The scope includes fuel sampling and testing according to ASTM and NFPA standards, with specific tests for degradation and contamination. It also details a comprehensive schedule for leak and release detection, including automatic tank gauge certification, probe and sensor evaluation, interstitial monitoring of containment sumps, and line tightness testing for pressurized piping. Furthermore, the services cover tank tightness tests, visual inspections and liquid tightness tests for spill prevention equipment, functionality tests for overfill prevention devices, and inspections of dispensers and emergency shut-offs. The contractor is responsible for hazardous waste disposal, providing Safety Data Sheets, and submitting detailed reports within ten business days of service. All work must comply with federal, state, local, and VA safety requirements, with any additional services requiring written authorization from the Contracting Officer.
    Lifecycle
    Title
    Type
    H391--Underground Storage Inspection & Maintenance
    Currently viewing
    Combined Synopsis/Solicitation
    H391--Underground Storage Tank Inspection & Maintenance
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