USAF Band Exhibit Booth

This federal solicitation (FA706026R0008), issued by the 11th Contracting Squadron on behalf of the United States Air Force Band, seeks proposals for a newly designed, Government-owned modular trade-show exhibit booth. The procurement is designated as a 100% small business set-aside under NAICS code 339950, with a firm-fixed-price contract structure. The primary deliverable is a reusable 10-foot by 30-foot exhibit booth constructed with a lightweight, collapsible aluminum or equivalent metal frame designed for a seven-year service life. Key technical specifications include a centrally positioned 75-inch-class digital display system, replaceable tension-fabric graphics featuring Air Force branding, a lockable reception/recruiting counter, and integrated cable management and lighting. The booth must meet strict transportation and assembly metrics, targeting a maximum of three shipping crates and assembly by no more than four personnel within eight labor hours. The selected contractor must perform full staging and facilitate government inspection at their facility, provide personnel training, and complete delivery to Bolling Air Force Base in Washington, D.C., within 60 calendar days of contract award (with a target date of November 30, 2026). Proposal submissions are due by September 23, 2026, at 5:00 PM local time. Invoicing and payment will be processed electronically through the Wide Area WorkFlow (WAWF) system.

The United States Air Force Band is seeking a qualified contractor to design, engineer, fabricate, integrate, and deliver a durable, Government-owned modular exhibit booth for national outreach and recruiting events. This project replaces a worn wood-framed booth from 2021 with a modern, collapsible, lightweight metal-framed structure (10-foot by 30-foot) designed for a minimum seven-year service life under repeated nationwide shipping and assembly. Key requirements include a centrally integrated digital display system equivalent to a commercial 75-inch-class screen, replaceable silicone-edge fabric graphics, a modular reception counter with lockable storage, and energy-efficient lighting. The entire system must be engineered to minimize its transportation footprint, targeting no more than three shipping crates, and must allow assembly by four trained personnel within eight hours. The contractor must handle project management, design rendering, staging, and training for up to six Government personnel. A pre-delivery staging demonstration is required to verify the system's structural and digital integrity. The base period of performance runs from the contract award through November 30, 2026, with final delivery to Joint Base Anacostia-Bolling in Washington, DC. Eligible contractors must demonstrate at least five years of experience in trade-show exhibit design, provide three comparable references, and submit a firm-fixed-price proposal detailing technical, logistics, and warranty specifications, along with separate pricing for optional show-site and maintenance services.

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This government document provides clarification on a solicitation for a new modular exhibit booth for the United States Air Force Band. The Q&A clarifies that the band's booth team will handle ongoing exhibit management and logistics from a base warehouse, eliminating the contractor's need for post-delivery services. Staging, government inspection, and acceptance will occur either at the contractor's facility (if within driving distance) or at Hangar 2 on Joint Base Anacostia-Bolling (JBAB) in Washington, D.C. The contract requires delivery, inspection, and completion ideally before November 30, 2026, though the government is open to negotiating a later delivery date. For the proposal, contractors must submit a technical narrative and a basic concept rendering (such as line drawings), while full design concepts are deferred until after the award. The government will provide production-ready artwork files and has already uploaded current graphics and design mockups to SAM.gov. The final booth must fit a 10x40 space at the Midwest Clinic but function as a modular 10x30 booth that can be broken down into smaller 10x10 displays. Required design upgrades include replacing the center section and end caps with collapsible aluminum frames and SEG graphics, sourcing a more compact modular podium, upgrading the center display to support a 75"+ TV (with future LED wall compatibility), and integrating the band's existing 10x10 SEG graphics, frames, and lighting.

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