6515--Duodenoscope Image Controller FAR 6.103-1 Only One Responsible Source

The Department of Veterans Affairs (VA), Strategic Acquisition Center (SAC), intends to award a non-competitive contract for Boston Scientific Exalt Model D Duodenoscope Image Controllers. This pre-solicitation notice, identified by Solicitation Number 36C10X26Q0119, specifies that the EXALT Model D Image Controller is proprietary to Boston Scientific and is essential for operating existing government-owned EXALT Model D duodenoscopes. Due to closed, proprietary hardware interfaces, firmware, and image-processing protocols, no alternative controllers or third-party video processors are interoperable. Veterans Healthcare Supply Solutions (VHSS) is identified as the sole authorized distributor and source. The acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements. Responsible sources may submit capability statements for consideration.

Attachment G- Template for Industry Questions is a standardized form for submitting questions to a contracting officer regarding a Request for Quotation (RFQ). This template is structured to facilitate clear communication between industry stakeholders and government agencies during the procurement process. It requires the submitter to specify the relevant RFQ section, document (such as the PWS or quote submission instructions), page number, and paragraph/section number for each question. This level of detail ensures that inquiries are precise and can be addressed efficiently by the contracting officer, streamlining the clarification process for federal government RFPs, federal grants, and state/local RFPs.

This government file outlines a Request for Proposal (RFP) for the procurement of an EXALT CONTROLLER, specifically the Boston Scientific M00542430, and equivalent products. The document details the pricing structure and requirements for offerors, including estimated quantities for a base year and four option years. Offerors are required to complete all highlighted fields, providing manufacturer names, part numbers, and corresponding pricing. The RFP emphasizes that proposed items must align with those in the technical volume, whether brand-name or equivalent solutions. It also includes a 3% Service Level Agreement (SLA) cost integrated into the total evaluated price for each year. The document specifies that if a proposed solution does not require a particular Contract Line Item Number (CLIN), the offeror must indicate this by writing N/A, None, or Zero (0). Quoters are responsible for ensuring all calculations are correct for the Total Evaluated Price, which factors in the SLA and estimated quantities across all years.

This government file outlines a reporting template for VA healthcare systems across various networks, detailing line items, descriptions, and pricing inclusive of an SLA fee. The document lists numerous VA facilities organized by VISN (Veterans Integrated Service Network) and their respective locations across the United States, including New England, New York/New Jersey, Pittsburgh, Capitol, Mid-Atlantic, Southeast, Sunshine, MidSouth, Great Lakes, Heartland, South Central, Heart of Texas, Rocky Mountain, Northwest, Sierra Pacific, Desert Pacific, and Midwest networks, along with a facility in Manila, Philippines. The form also includes sections for reporting quarterly sales data, such as total quantity sold, total sales inclusive and exclusive of the SLA, and anticipated SLA figures for FY 2026.

The Department of Veterans Affairs (VA) Strategic Acquisition Center is seeking a national contract for the Boston Scientific EXALT Model D Duodenoscope Image Controller. This equipment is essential for clinicians in VA medical centers and facilities, as it powers and interfaces with the Boston Scientific Model D Duodenoscope, which is used in surgical procedures for pancreaticobiliary stone and stricture management in immunocompromised patients. The EXALT Controller also manages the scope light during ERCP procedures. The contract will have a 12-month base period and four 12-month option periods. The specific item is the Boston Scientific EXALT CONTROLLER, part number M00542430.

This government solicitation, 36C10X26Q0119, is a Request for Proposal (RFP) from the Department of Veterans Affairs (VA) for Boston Scientific EXALT Model D Duodenoscope Image Controllers. It is a nationwide requirements contract for the Veterans Health Administration (VHA) Equipment Life Cycle Management (ELCM) Program, including accessories, consumables, and warranties. The solicitation outlines specific instructions for offerors, including submission methods, question deadlines, and quote due dates. It emphasizes that only the specified OEM item will be accepted, with no substitutes. Key terms cover contract administration, electronic invoice submission via Tungsten, ordering limitations (maximum $750,000 per order), delivery, inspection, acceptance, and reporting requirements, including monthly and quarterly sales reports and a 3.0% Service Level Agreement (SLA) fee. The document also details clauses for liquidated damages ($37.50/day) and the option to extend the contract for up to five years.

The Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) intends to procure Boston Scientific EXALT Model D Duodenoscope Image Controllers (PN M00542430) through a sole-source solicitation (36C10X26Q0119) under FAR 6.103-1. The intended source is Veterans Healthcare Supply Solutions (VHSS), a Service-Disabled Veteran-Owned Small Business and the sole authorized nationwide distributor for Boston Scientific, the Original Equipment Manufacturer. This sole-source justification is based on the requirement for OEM interoperability with the VA’s existing duodenoscope platform, as no other source can meet the system compatibility, device interoperability, and clinical continuity requirements. The solicitation incorporates FAR and VAAR-deviated provisions and clauses by reference, and all responsible sources are invited to submit quotations. The deadline for responses is April 22, 2026, at 10:00 AM Eastern Time.