Cooler, Fluid, Transmission (Transmission Oil Cooler)
ID: SPRDL1-25-R-0041Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE LOGISTICS AGENCYDLA LAND WARRENWARREN, MI, 48397, USA

NAICS

Motor Vehicle Transmission and Power Train Parts Manufacturing (336350)

PSC

VEHICULAR POWER TRANSMISSION COMPONENTS (2520)

Original Source

https://sam.gov/opp/976b86675ada4fbd93d14c43f158cabb/view
Timeline
    Description

    The Department of Defense, through the Defense Logistics Agency (DLA) Land Warren, is soliciting offers for the procurement of Cooler, Fluid, Transmission (Transmission Oil Coolers) under solicitation number SPRDL1-25-R-0041. The requirement includes a total of 46 units for NSN 2520-01-422-4200 and 41 units for NSN 2520-01-424-6732, with options for additional quantities, specifically from approved manufacturers Tecmotiv and Renk America. These transmission oil coolers are critical components for vehicular power transmission systems, ensuring efficient operation and reliability in military applications. Interested vendors must submit their proposals by the extended deadline of December 5, 2025, at 1:00 PM ET, and can direct inquiries to Contract Specialist Sabrina Swain at Sabrina.Swain@dla.mil or by phone at 586-854-0770.

    Files
    Title
    Posted
    SPI-AK14224200.pdf
    This government file details special packaging instructions for a COOLER, OIL (National Stock No. 2520-01-422-4200, Part No. E9AR106-003). The document outlines specific military preservation, cleaning, drying, packing, and marking requirements in accordance with MIL-STD-2073-1, MIL-STD-129, and other ASTM and NAS standards. Key steps involve sealing openings with caps/plugs (NAS 847), wrapping with MIL-PRF-121, applying blocking/bracing and cushioning (ASTM D4727), and placing the item into containers (ASTM D5118 for Level A, ASTM D6880 for Level B) and bags (MIL-DTL-117). Notes emphasize physical and mechanical protection, waterproofing, and proper cleaning/drying before packaging. Inspections are required per MIL-STD-2073-1. The unit pack for Level A is also the shipping container. The document ensures proper handling and protection for the oil cooler during transport and storage.
    SPI-AK14246732.pdf
    This document outlines special packaging instructions (SPI) for a TRANS OIL COOLER ASSY (Part No. E9AR106-002, NSN 2520-01-424-6732), specifying detailed preservation, cleaning, drying, and packing procedures. It includes two levels of packing: Level A and Level B, both adhering to MIL-STD-2073-1D. Level A requires specific caps/plugs, wrapping, blocking/bracing, cushioning, and a container. Level B involves a waterproof bag, overwrap, and a modified wooden container. The document also provides notes on physical and mechanical protection, cleaning, sealing, and container closure standards, ensuring the item is adequately protected during transit. This SPI is crucial for federal government RFPs, ensuring compliance and proper handling of sensitive equipment.
    SPRDL125R0041-0001.pdf
    Amendment 0001 to solicitation SPRDL1-25-R-0041, issued by DLA LAND WARREN, extends the due date for offers to October 27, 2025, at 1:00 PM. This is a Firm Fixed Price supply contract. The amendment clarifies that all other terms and conditions of the original solicitation remain unchanged. Offerors must acknowledge receipt of this amendment by completing items 8 and 15 and returning two signed copies, or by acknowledging receipt on each offer copy, or via a separate letter or telegram referencing the solicitation and amendment numbers. Failure to acknowledge the amendment by the specified time may lead to the rejection of the offer.
    SPRDL125R0041-0002.pdf
    Amendment 0002 to solicitation SPRDL1-25-R-0041, issued by DLA LAND WARREN, extends the due date for offers to November 17, 2025, at 1:00 PM. This modification, a Firm Fixed Price supply contract, requires offerors to acknowledge receipt of the amendment. The document details the administrative process for amending solicitations or modifying existing contracts, emphasizing the importance of timely acknowledgment for offers to be considered. All other terms and conditions of the original solicitation remain unchanged.
    SPRDL125R0041-0003.pdf
    Amendment 0003 to solicitation SPRDL1-25-R-0041, issued by DLA LAND WARREN, extends the due date for offers to December 5, 2025, at 1:00 PM. This amendment pertains to a Firm Fixed Price supply contract. Offerors must acknowledge receipt of this amendment by completing items 8 and 15 and returning two signed copies, or by referencing the amendment on their offer or in a separate letter/telegram. All other terms and conditions of the original solicitation remain unchanged. This document serves as an official modification to the solicitation, emphasizing the importance of timely acknowledgment for offer validity.
    SPRDL125R0041.pdf
    This government solicitation, SPRDL1-25-R-0041, is for the procurement of "Cooler, Fluid, Transmission" (Transmission Oil Coolers) under a Firm-Fixed Price contract. The solicitation includes a base year quantity of 46 units for NSN 2520-01-422-4200 and 41 units for NSN 2520-01-424-6732, with unexercised options for the same quantities in an option year. Only specific manufacturer part numbers from Renk America and Tecmotiv (USA) Inc. are approved. Offers must be for the total quantity, and only one award will be made. The document details requirements for electronic submissions, packaging (including military preservation and RFID tagging), inspection at origin, and compliance with various federal regulations. No Technical Data Package (TDP) is included with this solicitation. Hazardous materials require specific packaging and documentation.
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