S207--Pest control services

The Department of Veterans Affairs (VA) is issuing a presolicitation notice for pest control services at the VA Salt Lake City Health Care System. This notice, under solicitation number 36C25925Q0747, indicates an upcoming opportunity for small businesses, as it is a Set-Aside for the SBA. The response date for this presolicitation is September 15, 2025, at 9 AM Mountain Time. The Product Service Code is S207, and the NAICS Code is 561710. Interested parties can find the full solicitation using the provided Notice ID. The contracting specialist for this action is Ernest Appiah, who can be reached via email at Ernest.Appiah@va.gov or by phone at (303) 712-5720.

The Department of Veterans Affairs (VA) is soliciting proposals for Integrated Pest Management Services (IPMS) at the George E. Whalen VA Medical Center in Salt Lake City, Utah. This is a small business set-aside acquisition with a NAICS code of 561710 and a size standard of $17.5 Million. The contract includes a base year (September 19, 2025 - September 18, 2026) and four option years, extending services until September 18, 2030. The contractor will be responsible for providing all management, labor, tools, and supplies to implement a comprehensive IPM plan across the 80-acre campus, covering 28 buildings and surrounding grounds. Services include controlling various pests such as arthropods, flying insects, predatory pests, stored product pests, rodents, birds, other vertebrates, wood-destroying organisms, and aquatic pests. Key requirements include developing an IPM plan, adhering to environmental and safety regulations (FIFRA, EPA, OSHA, VHA Directive 1850.02), performing initial building inspections, and submitting monthly reports and service tickets. Emergency call-backs for bed bugs, German cockroaches, and wasps/bees/hornets require a 4-hour response time. The contractor must be licensed in Utah, have relevant experience, and comply with strict reporting for pesticide applications, chemical information, and annual usage. Insurance requirements include workers' compensation, general liability of $500,000 per occurrence, and automobile liability. Payments will be made monthly in arrears via electronic funds transfer, with invoices submitted electronically to the VA Financial Services Center. The solicitation also outlines contract clauses related to terms and conditions, options to extend services, availability of funds, protection of government property, commercial advertising, and evaluation factors for Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses.

This document is an amendment to a previous combined solicitation, 36C25925Q0747, for Pest Control Services at the VA Salt Lake City Health Care System. It provides answers to 28 questions from prospective bidders, clarifying requirements for the Request for Quotation (RFQ). Key clarifications include: both prime and subcontractors must provide evidence of general liability insurance and licenses; there is no incumbent contractor; a comprehensive list of buildings and grounds for service is confirmed; specific service frequencies for various areas are outlined; mosquito control is included; routine work hours are Monday-Friday, 8:00 a.m.-4:30 p.m., excluding federal holidays. Emergency calls require a 4-hour response time after phone triage and are included in the fixed monthly price, as are non-emergent callbacks. Bird and termite control are also included in the fixed monthly price and are not separate charges. The contract is not a Time and Materials contract. Performance deductions are confirmed with no grace periods. Rodent devices must be serviced bi-weekly, or weekly in food storage areas, but no device counts or maps are available. Access to restricted areas will be scheduled via the POC/COR. The contractor must follow the pre-created Integrated Pest Management (IPM) plan. Chemicals must be fragrance-free, and no on-site storage is permitted. The contractor is responsible for all waste removal. Background checks are required for badges, with varying completion times, and no immunizations are necessary. Escorts are provided for secure areas. Pricing is monthly for the base and four option years. Invoicing is monthly via TUNGSTEN e-Invoice, requiring COR/POC signature. Email submission of proposals is acceptable to Ernest.Appiah@va.gov and NCO19lab@va.gov. Award will be based on best value through comparative analysis, and SDVOSB/VOSB participation may be considered. The anticipated award date and start of performance may vary.