ContractSpecial Notice

R499--Chart Check Software License/Subscription

DEPARTMENT OF VETERANS AFFAIRS• 36C25626Q0176

Response Deadline

Nov 19, 2025

Deadline passed

Days Remaining

Closed

Set-Aside

Full & Open

Notice Type

Special Notice

Contract Opportunity Analysis

The Department of Veterans Affairs (VA) intends to award a sole source contract for a ChartCheck Software License/3-Year Subscription to RADFORMATION, INC. for the Michael E. DeBakey VA Medical Center in Houston, Texas. This procurement is essential for automating treatment checks and integrating with existing systems like Varian ARIA®, thereby enhancing the efficiency and accuracy of documentation in radiotherapy. The anticipated contract award date is December 1, 2025, with a performance period extending from December 1, 2025, to November 30, 2029. Interested parties capable of fulfilling this requirement are encouraged to submit their capabilities by November 19, 2025, to Jeneice Matthews, Contracting Officer, at jeneice.matthews@va.gov.

Classification Codes

NAICS Code

541519

Other Computer Related Services

PSC Code

R499

SUPPORT- PROFESSIONAL: OTHER

Solicitation Documents

1 Files

36C25626Q0176 Chart Check Software License Subscription MEDVAMC.pdf

PDF•738 KB•Nov 14, 2025

AI Summary

The Department of Veterans Affairs (VA) is issuing a Special Notice as an Intent to Sole Source for a ChartCheck Software License/3-YR Subscription for the Michael E. DeBakey VA Medical Center in Houston, Texas. The VA intends to award a firm-fixed price contract to RADFORMATION, INC., citing 41 U.S.C. 3304(a)(1) due to the specialized nature of the service, which is deemed essential and available from only one source. This action aims to establish a procurement strategy, with an anticipated contract award date of December 1, 2025, and a performance period from December 1, 2025, to November 30, 2029. The ChartCheck software is critical for automating treatment checks, integrating with existing systems like Varian ARIA®, and improving the efficiency and accuracy of documentation in radiotherapy. Interested parties capable of fulfilling this requirement are encouraged to submit their capabilities by November 19, 2025, to Jeneice Matthews, Contracting Officer, to assist the government in determining whether a competitive procurement is feasible.