NEW SAP Colenta X-Ray PM and Repairs

This government Request for Quotation (RFQ) N6852026Q1025 outlines a requirement for preventative maintenance, emergent repairs, and material support for one Colenta IND-X 43i X-ray Film Processor. The solicitation is set aside for Women-Owned Small Businesses (WOSB) and has a total estimated award amount of USD 12,500,000.00. The contract includes a base year and four option years, with periods of performance extending from June 1, 2026, to May 31, 2031. Services will be delivered to the Fleet Readiness Center Southwest in San Diego, CA. The document specifies detailed invoicing instructions via the Wide Area WorkFlow (WAWF) system and incorporates various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses covering topics such as electronic payments, subcontractor restrictions, and contract terms and conditions for commercial products and services.

The document outlines a Statement of Work (SOW) for Colenta X-ray Preventative Maintenance (PM) and Repair services, dated May 18, 2026, for FRCSW, Building 250. It details the Contract Data Requirements List (DD 1423s) for a Field Service Report (FSR) (Data Item A001, DI-MGMT-81238). The FSR is required upon completion of PM, detailing services performed, time spent, and recommended actions. If additional services beyond PM are needed, the Field Service Technician (FST) must document discrepancies on the FSR, notify the TPOC via email, and provide a quote for parts, labor, and costs. Any additional work identified by the contractor also requires an FSR and a quote, with notification to both the TPOC and Contracting Officer. The document also includes a supplement on technical document distribution statements, outlining procedures for marking documents to denote their availability for distribution, release, and dissemination. It defines Distribution Statement A (approved for public release, unlimited distribution) and Distribution Statement B (distribution authorized to Department of Defense and U.S. DoD contractors only).

This Statement of Work (SOW) outlines requirements for preventative maintenance (PM), repair, and over and above services for a Colenta X-ray Film Processor (model M43IC) located at Fleet Readiness Center Southwest (FRCSW), NAS North Island, San Diego, CA. The contract has a one-year base period and four one-year option periods. Services include monthly on-site PM by a trained Field Service Technician (FST) in accordance with OEM specifications, encompassing cleaning, inspection, adjustments, and consumable replacements. The FST must provide a Field Service Report (FSR) after each PM. Emergent repairs and parts are optional and require contract modification, with repairs to be completed within 120 days. Over and above work also requires prior approval and contract modification. The contractor is responsible for all labor, tools, and materials, including shipping. Special requirements include base access procedures and Cybersecurity Maturity Model Certification (CMMC) Level 1 compliance. The government will provide some film processor solutions.