FEMA Region VI: Planar Video Wall Installation

This Federal Emergency Management Agency (FEMA) Statement of Work (SOW) outlines requirements for a turnkey replacement of the end-of-life video wall in the RRCC Watch Room, located at the FEMA Region 6 facility in Denton, Texas. The project requires the delivery, installation, configuration, testing, and operational verification of a government-furnished Planar Systems DirectLight Pro Complete Series 198" Video Wall. The selected contractor is responsible for conducting an initial site survey and inspection of the video wall parts, preparing the wall with government-provided plywood and paint, securely mounting the seamless LED panels, and ensuring all cabling is hidden. Additionally, the contractor must calibrate and test the system for optimal color, resolution, and brightness, provide IT staff training, and deliver final as-built drawings and system configurations. Contractor personnel must meet strict security clearance requirements, including submitting personal information 72 hours prior to arrival and wearing visible identification. The project features a performance period not to exceed 120 calendar days from the notice to proceed. Key deliverables include a completed site survey report within 5 business days of award, a fully functional video wall system within 30 business days of award, and final project documentation and training materials within 10 days of project completion.

This federal Request for Quotation (RFQ #70FBR626Q00000043), issued by FEMA Region VI, seeks a qualified contractor to replace the RRCC Watch Video Wall at its facility in Denton, Texas. The acquisition is structured as an open market, total small business set-aside under NAICS code 238210 (Electrical Contractors and Other Wiring Installation Contractors), which has an associated size standard of $19.0 million. The Government intends to award a single, Firm-Fixed-Price purchase order with a performance period not to exceed 120 calendar days from the date of award. The project requires the contractor to provide professional video wall installation and integration services for a Planar DirectLight Pro system in accordance with the Statement of Work. Award will be made using the Lowest Price Technically Acceptable (LPTA) evaluation method. Quotations will be evaluated across four non-price technical factors on an Acceptable/Unacceptable basis: Technical Approach, Personnel Qualifications and Federal Background Check Eligibility, Schedule, and Required Certifications. To be eligible for award, a quoter must receive an "Acceptable" rating in all four technical categories, with the contract ultimately being awarded to the lowest-priced technically acceptable offer. Questions regarding the solicitation must be submitted via email to Contracting Officer Destiny Dyson by September 17, 2026, at 9:30 a.m. CT. Final quotations are due by email no later than September 22, 2026, at 11:00 a.m. CT, and must remain valid for at least 30 calendar days.