J--80-ton Chiller Replacement, Port Orchard, WA

The solicitation 1305M326Q0175 0001, issued on May 14, 2026, by WAD-SAP in Seattle, WA, is a Request for Proposal (RFP) for the Manchester 80-ton Chiller Replacement project. This amendment, Amendment 1, updates the original solicitation by requiring payment and performance bonds from the awarded offeror. It also provides a revised Statement of Work (Attachment 1), an RFI Tracker with answers (Attachment 4), and RFI Images (Attachment 5). Offers are due by May 20, 2026, at 12:00 local time, and must be open for government acceptance for at least 14 calendar days. The contractor is required to begin performance within 0 calendar days after receiving notice to proceed.

The National Oceanic and Atmospheric Administration (NOAA) National Marine Fisheries Service (NMFS) Northwest Fisheries Science Center (NWFSC) is seeking a contractor for the Manchester 80-Ton Chiller Replacement project. This project, located at the Manchester Research Station in Port Orchard, WA, involves removing an existing Century 80-ton chiller and installing a new air-cooled 80-ton chiller. The new system must maintain equivalent performance using existing infrastructure, including the glycol tank, pumps, piping, concrete pad, electrical service, and seawater heat exchangers, while meeting all applicable federal, state, and local requirements. The new chiller must be corrosion-resistant for a marine environment, utilize a low-GWP, EPA-approved refrigerant, and include BACnet-compatible controls. The contractor is responsible for a detailed work plan, chiller removal and installation, refrigerant disposal, system testing and commissioning by a certified technician, operator training, and providing warranties, as-built drawings, and an operation and maintenance manual. The estimated completion date for the project is 270 days after the Notice to Proceed.

Amendment 2 to Solicitation Number 1305M326Q0175 serves to extend the due date for quote submissions to May 22, 2026, at 1700 PDT. Additionally, it provides a revised Attachment 1, which is the Statement of Work for the Manchester 80-ton Chiller, updated on May 19, 2026. The amendment also includes a revised list of attachments, detailing various documents related to the project, such as the Statement of Work, DB WD, Past Performance Questionnaire, RFI Tracker, and RFI Images. All other terms and conditions of the original solicitation remain unchanged. This document outlines the formal process for acknowledging amendments, emphasizing that failure to do so may result in the rejection of an offer.

This Statement of Work (SOW) outlines the requirements for replacing an 80-ton chiller at the National Oceanic and Atmospheric Administration's (NOAA) Northwest Fisheries Science Center (NWFSC) Manchester Research Station in Port Orchard, WA. The contractor will remove the existing Century 80-ton chiller and install a new air-cooled 80-ton chiller, utilizing existing infrastructure such as the glycol tank, pumps, piping, concrete pad, electrical service, and seawater heat exchangers. The new chiller must be corrosion-resistant for the marine environment, have a minimum capacity of 80 tons, and be capable of stable operation across a wide ambient temperature range. Key requirements include BACnet-compatible controls, low-GWP refrigerant, and compliance with industry standards. The SOW details tasks such as a comprehensive work plan, chiller removal and installation, testing, commissioning, operator training, warranty, and submission of as-built drawings and O&M manuals. The project has an estimated completion date of 270 days after the Notice to Proceed.

This document contains a series of Requests For Information (RFIs) related to the Manchester 80-ton Chiller project (RFQ Number: 1305M326Q0175). The RFIs address various discrepancies and requests for clarification regarding project requirements. Key issues include conflicting information on bond requirements, requests for detailed images of equipment and connections, clarifications on equipment specifications, and questions about the reuse of existing equipment. The responses provided aim to correct inaccuracies, offer additional visual information, clarify performance criteria, and define contractor responsibilities for assessing and potentially replacing existing components. This RFI process is crucial for ensuring accurate bids and successful project execution by addressing ambiguities in the original solicitation.

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This government solicitation (1305M326Q0175) is a Request for Proposal (RFP) for the replacement of an 80-ton chiller at the Manchester Research Center in Port Orchard, Washington. The project is a total small business set-aside under NAICS code 238220. Key dates include a highly recommended site visit on May 7, 2026, inquiries due by May 8, 2026, and quotes due by May 15, 2026, submitted electronically to charles.kendall@noaa.gov. A bid guarantee is required, and performance and payment bonds will be necessary after the contract award. The contract incorporates various Federal Acquisition Regulation (FAR) clauses, including those related to small business, labor standards, and payment. Notably, it includes detailed provisions for preventing and responding to sexual assault and harassment among contractor employees, mandatory training, and access to a NOAA SASH helpline. Contractors must submit payment requests electronically via the IPP system and comply with strict communication and government-contractor relations guidelines, ensuring non-personal services. The contract also outlines conditions for facility access and equitable adjustment requests.

Attachment 3 to Solicitation Number 1305M326Q0175 is a Past Performance Questionnaire Template designed for assessing offerors and major subcontractors for the Manchester 80-ton Chiller Replacement project for DOC/NOAA. This template facilitates the collection of performance history from government personnel who have prior experience with the contractor. The document outlines a structured process where the offeror completes sections I (Solicitation Data) and II (Current or Historical Contract Information) and provides them to an assessor. The assessor then verifies sections I through III, completes the questionnaire, and submits it to the Contracting Office. Section IV, to be completed by the assessor, requires an overall performance rating based on contractual requirements, quality, timeliness, cost management, communication, proactive management, and customer satisfaction, with ratings ranging from Exceptional to Unsatisfactory, or Not Applicable. The completed questionnaires are to be emailed to Charles.kendall@noaa.gov to expedite the process.

This document, "General Decision Number: WA20260109 01/02/2026," outlines prevailing wage rates and fringe benefits for building construction projects in Kitsap County, Washington, excluding single-family homes and apartments up to four stories. It lists various classifications such as insulators, bricklayers, carpenters, electricians, operating engineers, ironworkers, laborers, painters, plasterers, plumbers, roofers, sprinkler fitters, sheet metal workers, and truck drivers, with their respective hourly rates and fringes. The document also includes information on Executive Orders 13706 and 13658, pertaining to paid sick leave and minimum wage for federal contractors, respectively. It details the identifiers for union, union average, survey, and state-adopted wage rates, and provides a process for appealing wage determinations.

The National Oceanic and Atmospheric Administration (NOAA) National Marine Fisheries Service (NMFS) Northwest Fisheries Science Center (NWFSC) requires the replacement of an 80-ton chiller at its Manchester Research Station in Port Orchard, WA. The contractor will remove the existing Century 80-ton chiller (R22 refrigerant) and install a new air-cooled 80-ton chiller. The new system must match the performance of the existing unit, utilizing the current infrastructure including the glycol tank, pumps, piping, concrete pad, electrical service, and seawater heat exchangers. Key requirements for the new chiller include corrosion-resistant materials for a marine environment, hermetically sealed scroll compressors, and compliance with UL 1995, NEC, AHRI 550/590 & 551/591, and ANSI/ASHRAE 15 standards. It must operate in ambient temperatures from –18°C to 46°C and use a low-GWP, EPA-approved refrigerant. The contractor must submit a detailed work plan, including removal, installation, testing, commissioning, and training for NWFSC personnel. Deliverables include a safety plan, project schedule, commissioning report, training records, as-built drawings, and an Operations & Maintenance manual. All work must adhere to federal, state, and local requirements, maintaining a safe and clean work environment with minimal disruption to facility operations.