SOLICITATION NOTICE FOR JANITORIAL SERVICES AT AMERICAN EMBASSY BELGRADE, SERBIA

The U.S. Embassy in Belgrade, Serbia, issued Solicitation 19RB1026Q0001 for NEC janitorial services, clarifying key aspects through a Questions & Answers document. The Embassy provided approximate monthly consumption for essential consumables like toilet paper (700 rolls), various paper towels (500 packages multifold, 340 rolls Tork, 70 rolls kitchen), plastic trash bags (2000 bags), and liquid soap (20 liters). They confirmed the use of liquid soap dispensers and require specific background checks for contractor employees. The Embassy will not provide price adjustments for minimum wage increases under this Firm Fixed Price (FFP) contract. Joint offers are accepted, with specific guidelines for listing the joint venture entity, ensuring all members have UEI numbers, and evaluating past performance and responsibility collectively. However, a prime contractor with subcontractors is also acceptable, where only the prime needs SAM registration. The scope of work applies to all listed buildings, with no initial deep cleaning required. All periodic tasks, such as carpet cleaning, are part of the fixed monthly price. The Embassy will provide escorting for cleaning tasks in restricted areas and allows work between 07:00 and 19:00 on weekdays. Janitorial storage, water/mop sinks, and electrical outlets will be provided, with waste disposed of in designated trash rooms. Pricing requires fixed monthly rates for base and option years, plus DBA and material costs up to $1,000 annually. VAT is not charged due to tax exemption. While a statement of intent for general liability insurance is acceptable at submission, proof of active SAM registration/UEI is required with the offer. DBA premium must be included in the price but purchased after award.

Amendment 001 to Solicitation 19RB1026Q0001, issued by the U.S. Embassy in Belgrade, Serbia, on March 6, 2026, modifies the original solicitation dated February 11, 2026. This amendment primarily removes the phrase "temporary additional services" from sections related to prices and period of performance (1.2.1 BASE YEAR (b), 1.2.2 FIRST OPTION YEAR (b)) and Attachment 2 CONTRACTOR FURNISHED MATERIALS. Additionally, Section 5.0 MATERIALS AND EQUIPMENT is updated to clarify that the contractor must provide all necessary janitorial supplies and equipment, including mops, brooms, dust rags, detergents, and cleaners. A new item, (4) Liquid Soap, is added to ATTACHMENT 2, CONTRACTOR FURNISHED MATERIALS. All other terms and conditions of the original solicitation remain unchanged. Offerors must acknowledge this amendment.

The document outlines the

This document outlines a Question Submission Form for Solicitation 19RB1026Q0001, concerning NEC janitorial services for the U.S. Embassy in Belgrade, Serbia. Interested parties must submit their questions via email to BLG-Procurement@state.gov by the close of business on March 3, 2026. The form requires the company's name, the relevant solicitation section and paragraph number, the subject of the inquiry, and the question itself. This is a standard procedure in government RFPs to ensure all potential bidders have equal access to information and clarification regarding the solicitation requirements.

The U.S. Embassy in Belgrade, Serbia, issued Solicitation Number 19RB1026Q0001 for janitorial services. The government plans to award a contract to the lowest-priced, responsible company based on initial quotations, with potential for discussions. A pre-quotation conference will be held on February 27, 2026, at 11:00 am local time at the Embassy; prospective offerors must contact Sonja Vukojevic by February 25, 2026, to arrange entry. Quotations are due by March 13, 2026, at 17:00 local time and must be submitted electronically to BLG-Procurement@state.gov in Adobe Acrobat PDF format, compiled as a single, numbered document (or multiple documents under 2MB each). Required submission documents include SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information from Section 3, and proof of SAM registration. Defense Base Act (DBA) insurance is mandatory and must be included in the price.

The U.S. Embassy in Belgrade, Serbia, issued Solicitation Number 19RB1026Q0001 for janitorial services. This fixed-price contract, with a one-year base period and one one-year option, requires the contractor to provide all labor, materials, equipment, and services for cleaning various embassy facilities. The scope includes daily, periodic, monthly, semi-annual, and annual cleaning tasks, recycling, and safety signage. The contractor must adhere to strict security requirements, provide on-site supervision with English language skills, and ensure employee conduct standards are met. Personnel will undergo background checks, and identity cards will be issued. The embassy will provide some government-furnished property, but the contractor is responsible for most supplies and equipment, emphasizing environmentally preferable products. Insurance requirements include general liability and workers' compensation, with the U.S. Government named as an additional insured. A Quality Assurance and Surveillance Plan (QASP) is in place to monitor performance, allowing for no more than one customer complaint per month. The solicitation also incorporates numerous FAR and DOSAR clauses related to commercial items, including provisions for whistleblower protections, combating trafficking in persons, and restrictions on certain foreign procurements.

The U.S. Embassy in Belgrade has released a registration form for a site visit and pre-proposal conference related to Solicitation Number 19RB1026Q0001, titled "NEC janitorial services for U.S. Embassy Belgrade." Interested companies must complete the form with their company details, the names and titles of attendees, passport or ID numbers, and dates of birth. The site visit and pre-proposal conference are scheduled for Friday, February 27, 2026, at 11:00 AM, at Bul. Kneza Aleksandra Karadjordjevica 92, Belgrade, Serbia. The purpose of this form is to facilitate attendance and ensure necessary security protocols are followed for those interested in bidding on the janitorial services contract.