New Armature Coils - DCMA Inspection Required

This Request for Quotation (RFQ) SPMYM326Q6052 is a solicitation from DLA MARITIME – PORTSMOUTH for six sets of new armature coils (1 set includes 160 coils) to be delivered to Portsmouth Naval Shipyard by June 6, 2026. The RFQ is 100% set aside for Small Business Set-Aside (SBSA) and will be awarded based on the Lowest Price Technically Acceptable (LPTA) offer. Key requirements include registration in SAM, adherence to FAR Part 12.6, and compliance with specific clauses such as DFARS Buy American Act, 252.204-7016 (Covered Defense Telecommunications Equipment or Services Representation), and 252.204-7019 (NIST SP 800-171 DoD Assessment Requirements). Offerors must provide detailed company, pricing, shipping, and payment information, including a current NIST SP 800-171 DoD Assessment summary score in SPRS. A pre-award inspection is required, and drawings will be provided upon request with a valid DD Form 2345 and signed security agreement.

This document outlines the manufacturing procedure for new design coils, detailing specific instructions for vendors. It emphasizes adherence to Portsmouth Naval Shipyard (PNS) dimensions and material specifications, with any equivalent materials requiring written approval. A crucial aspect is the Final Certification Package, which must accompany each coil set and include the manufacturing procedure with signatures, material data sheets, and a Certification of Compliance. The procedure explicitly prohibits silicone products and details the steps for magnet wire preparation, insulation application using mica mat and caramelized glass tape, and assembly. Strict quality control measures are outlined for post-manufacture inspection, covering dimensions, taping, and insulation removal. The document specifies that 160 armature coils are required per set (152 actual and 8 spares). Administrative inspection criteria reinforce the necessity of the Final Certification Package, ensuring all documentation is complete and included with the shipped coils.

This Security Agreement outlines the stringent requirements for protecting Naval Nuclear Propulsion Information related to RFP SPMYM326Q6052. The undersigned acknowledges receipt of sensitive specifications and documents, agreeing to use them solely for preparing quotations or processing orders. These materials must remain within the company, cannot be transmitted to foreign nationals, and must be secured to prevent unauthorized access. Copying is prohibited, and all documents must be returned to the Portsmouth Naval Shipyard upon contract completion, unless otherwise permitted by the Contracting Officer. Compliance with these stipulations is mandatory, with the agreement noting the enclosure of DD Form 2345, likely for certified U.S. contractors.

This government file outlines several crucial Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses pertinent to federal contracting. Key areas covered include prohibitions on contracting for certain telecommunications and video surveillance equipment and services (FAR 52.204-26, -24, -25), specifically targeting entities like Huawei and ZTE, and emphasizing disclosure requirements for offerors. It also addresses the prohibition on ByteDance's TikTok application on government information technology (FAR 52.204-27). The Federal Acquisition Supply Chain Security Act (FASCSA) orders (FAR 52.204-29, -30) are detailed, prohibiting specific covered articles or sources from contract performance and outlining disclosure and reporting procedures for contractors. Additionally, the file includes requirements for small business program representations (FAR 52.219-1) and mandates for NIST SP 800-171 DoD Assessments (DFARS 252.204-7019, -7020) for covered contractor information systems, with instructions for reporting assessment scores to the Supplier Performance Risk System (SPRS). Finally, it details Wide Area WorkFlow (WAWF) payment instructions (DFARS 252.232-7006) for electronic invoicing and receiving reports.